April 2013 Meeting Minutes

Meeting Minutes for April 4th, 16th, and 18th in 2013.

April 4, 2013

The Jetmore City Council met in regular session on April 4, 2013.  Mayor Bill Goebel called the meeting to order.  Roll call was answered by the following council members:  Alison Guthrie, Randy Washburn, Joe Dansel, Larry Steinbring and Randy Washburn.  Also attending were City Clerk Deb McKivergan, City Attorney Craig Crosswhite and Foreman Brian Beil.

Minutes of the March 21 meeting were read and approved.

Councilman Thornburg made a motion to approve Appropriation Ordinance #2013-04.  Councilman Washburn seconded the motion; vote unanimous.

Mindy Cure, with Hanston Insurance Agency, met with the council and reviewed the 2013-2014 insurance policy with them.

Lea Ann Seiler, HCED Director, reported that her office has acquired software for QR coding.  She also reviewed incentives for residents coming to Hodgeman County.

Kevin Noll met with the council and presented a draft plat map for the Jones 4th Addition and explained the changes.

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite presented a draft ordinance dealing with solicitors, canvassers and peddlers for council review.  He will draft an agreement with Hodgeman County for the fire department arrangements.  The alley behind the city office was discussed.  Municipal Court is going well.  Attorney Crosswhite and Councilman Washburn will work on a contract for the administrator position.

CITY SUPERINTENDENT REPORT: Acting Superintendent Brian Beil presented logo samples for council review.  The boat dock was discussed.  The grant money is available until June 13, 2014, however they will begin work soon.  They discussed the street repairs.  Councilman Dansel presented prices for the street chat and people to haul the chat.  Brian reported on the wind tower issues.  He will work with the school on paving the parking lot.  The fire whistle was discussed.

CITY CLERK REPORT:  City Clerk Deb McKivergan shared a letter from Becker Oil explaining gas royalty on the airport property.  The proposed hangar and lease was discussed.  Councilman Steinbring and Brian will continue to negotiate with Mr. Allen; Attorney Crosswhite will work on a draft lease.

The Huelscamp reporter was discussed.

Councilman Steinbring made a motion to adjourn.  Councilman Dansel seconded the motion; vote unanimous.

April 16, 2013

The Jetmore City Council met in special session on April 16, 2013.  Mayor Bill Goebel called the meeting to order.  Roll call was answered by Alison Guthrie, Joe Dansel, Randy Washburn, Mike Thornburg and Larry Steinbring.  Also attending were City Clerk Deb McKivergan and Derek Olson.

The meeting was called to discuss the contract with Grayson Path, the new city administrator.

Councilman Dansel made a motion to go into executive session for 30 minutes to discuss non-elected personnel, with the mayor and council present.  Councilman Steinbring seconded the motion; vote unanimous.

Councilman Dansel made a motion to come out of executive session.  Councilman Thornburg seconded the motion, the vote was unanimous.

Councilman Guthrie made a motion to approve the contract with Grayson Path with the provisions that the City Attorney will be adding to the contract.  Councilman Dansel seconded the motion; vote unanimous.

Councilman Dansel made a motion to adjourn.  Councilman Steinbring seconded the motion; vote unanimous.

April 18, 2013

The Jetmore City Council met in regular session on April 18, 2013.  Mayor Bill Goebel called the meeting to order.  Roll call was answered by Alison Guthrie, Joe Dansel, Larry Steinbring and Mike Thornburg.  Also attending were City Clerk Deb McKivergan, City Attorney Craig Crosswhite, Foreman Brian Beil and citizens Edna Stairrett, Jim and Marcella Whipple, Earlene Tatman, Steve, Austin and Parker Pfannenstiel, Dale and Jared Borger, Brent Boyd and Christina MacFarlane.

Minutes of the previous meeting were read and approved.

Councilman Steinbring made a motion to pay Appropriation Ordinance #2013-05.  Councilman Dansel seconded the motion; vote unanimous.

OLD BUSINESS:  The peddlers/ solicitors/vendors ordinance was reviewed.  No action was taken, it will be further reviewed and revisited at the next meeting.

New council members Derek Olson and Michael Hendrickson and incumbent councilman Larry Steinbring were sworn in by the Mayor and outgoing council members Alison Guthrie and Joe Dansel were dismissed.

Earlene Tatman, President of the Senior Center Board, visited with the council about the roof on the Sr. Center building.  They are asking for help to repair the roof.  The council agreed to help in some way, but suggested they contact their insurance agent first to see if they would make any payment for damage.

Mindy Cure with, with Hanston Insurance Agency, met with the council to further discuss the city insurance policy.

CITY SUPERINTENDENT REPORT:  Brian presented bids for summer mowing.  Dan Shuler presented a bid for seven months for $8960.  Parkers Lawn Care presented a bid of seven months for $8890.  Councilman Thornburg made a motion to accept the bid of Parkers Lawn Care in the amount of $8890.  Councilman Olson seconded the motion; vote unanimous.  He also presented bids from Stewart Plumbing for updating the sprinklers in the park and installing a sprinkler system at Sunshine Park. No action was taken.   The ad for applications will be extended until after the new administrator comes on April 29.  Brian also reported on the wind towers.

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite reported that he had prepared the contract for the administrator ; that city court is going well and he continues to collecting delinquent utility accounts.  He is working on a lease agreement for the airport and working on an agreement with Hodgeman County for the fire station.  He will be going to Topeka and will visit with the League about our codification.

CITY CLERK REPORT:  City clerk Deb McKivergan reported on opportunities for council training.  Don Osenbaugh is available to come on site for training.  Deb will set up a time and date with him.  New council members were also encouraged to attend the Governing Body Institute on May 10 and 11.

NEW BUSINESS:  Councilman Thornburg made a motion to approve the contract with Shawn Spann for consulting at the golf course in the amount of $3000. Councilman Steinbring seconded the motion; vote unanimous.

Councilman Steinbring made a motion to approve Resolution #2013-03, a resolution allowing the City of Jetmore

to apply for the Safe Routes to School grant funding.  Councilman Olson seconded the motion; vote unanimous.

Mayor Goebel made the following committee appointments:

Law Enforcement – Councilman Thornburg

Golf Course and Airport – Councilman Steinbring

Utilities and Finance – Councilman Washburn

Economic Development and Street & Alley – Councilman Hendrickson

Lakes and Wind Generation – Councilman Olson

Councilman Steinbring made a motion to appoint Deb McKivergan to the position of City Clerk for the year of May 1, 2013 through April 30, 2014.  Councilman Thornburg seconded the motion; vote unanimous.

Councilman Olson made a motion to appoint Lyla Lonnberg to the position of Municipal Court Clerk for the year of May 1, 2013 through April 30, 2014.  Councilman Hendrickson seconded the motion; vote unanimous.

Councilman Thornburg made a motion to appoint Brenda Ringle to the position of City Treasurer for the year of May 1, 2103 through April 30, 2014.  Councilman Steinbring seconded the motion; vote unanimous.

Councilman Steinbring made a motion to appoint Attorney Craig Crosswhite to the position of City Attorney for the year of May 1, 2013 through April 30, 2014.  Councilman Hendrickson seconded the motion; vote unanimous.

Councilman Thornburg made a motion to appoint Karen Kyle to the position of Municipal Judge for the year of May 1, 2013 through April 30, 2014.  Councilman Olson seconded the motion; vote unanimous.

Councilman Hendrickson brought up the possibility of having bi-monthly pay periods.  No action was taken.

Councilman Thornburg made a motion to adjourn.  Councilman Steinbring seconded the motion; vote unanimous.