June 2013 Meeting Minutes

Meeting Minutes for June 6th and 20th in 2013.

June 6, 2013

The Jetmore City Council met in regular session on June 6, 2013.  Mayor Bill Goebel called the meeting to order.  Councilmen answering roll call were:  Michael Hendrickson, Derek Olson, Randy Washburn, and Larry Steinbring.  Also attending were City Administrator Grayson Path, City Foreman Brian Beil, City Attorney Craig Crosswhite, City Clerk Deb McKivergan and Jeff Hillman

Minutes of the previous meeting were read and approved.

Councilman Thornburg arrived at 7:12.

Councilman Thornburg made a motion to pay Appropriation Ordinance #2013-08.  Councilman Hendrickson seconded the motion; vote unanimous.

ECONOMIC DEVELOPMENT REPORT:  ED Director Lea Ann Seiler reported that she is working on the Safe Routes to School grant application and will have it sent it by the due date.  She is updating the community directories.  She will again apply for the Moderate Income Housing RFP, which is due by September 6.  The Kansas Tourism Guide Book is coming out again and she will include the same information as last year for the City.  She will be meeting with Great Plains Development on June 28th; they will also meet with the City Administrator.  She explained the energy grants that have been utilized in Hodgeman County and let us know that she has been awarded a grant through the Mariah Fund for a Zombie Paintball Hunter’s project.

Stan and Jeannie Schriner met with the council requesting a waiver from Ordinance 575 about requiring a driver’s license to operate a golf cart for their son T.J.  They have a note from T.J.’s doctor and would still be required to have insurance and pay the sticker fee.  The City Attorney recommended a change in our ordinance and will bring back a draft ordinance with the suggested changes.

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite reported that he is working on the personnel manual with the City Administrator.  He re-wrote the airport lease with Mr. Allen and is waiting on a reply from him.  He and the Administrator continue to work on the code book.  City Court is going well and he will be attending the league seminar next week.

CITY ADMINISTRATOR REPORT:  City Administrator Grayson Path reported that he is working on the budget and refining the account list for the accounting program.  He has completed a key and equipment inventory.  He reported on the golf course;, wind turbines; water at the airport; spraying of weeds on the streets and sidewalks; sewer pond treatment; his meeting with the Haun Museum; the airport lease; water and electric mapping; the copier bid process and policy manual.

Alison Guthrie met with the council and expressed concerns about the playground equipment at the park and reported on the park improvement committee meetings.  She also reported on the progress at Kenyon Nature Park.

Regarding the new policy manual, the City Administrator and the City Council discussed the policy of our employees using the workshop after hours to work on personal equipment.  The City Administrator expressed concerns over being responsible for the equipment if this policy is allowed.  The City Council determined that the City Employees should be allowed to work on their personal equipment, within reason, and that responsibility for such work would not fall on the City Administrator.  The City Administrator and the City Council discussed the policy of our employees working on the electrical infrastructure.  Due to safety concerns, regulations, and lack of electrical certification, the city Administrator had ended all electrical work by City Employees until training and certification could be attained.  In the mean time, third parties would be used to perform electrical projects.  The City Council expressed concern over the time and cost of using third parties to perform electrical projects.  The City Administrator discussed the safety and liability concerns for the City of Jetmore and for himself in having the city Employees continue performing this work.  The City council determined that the work should continue, upon each City Employee’s own discretion, and that liability and responsibility for any incidents would fall upon the City Council and not upon the City Administrator.  The City Council directed the City Administrator to continue to pursue acquiring training options for the City Employees and that when a project is beyond their ability to complete, contract with the appropriate third party.

NEW BUSINESS:  The AFLAC $10,000 group-term life insurance policy offered to the employees is no longer available.  John Magnason, with Befria Inc., provided another policy with the same terms for a lesser amount.  The council had questions as to portability and the price difference between and $10,000 policy and a $25,000 policy.  Deb will bring the answers back to a later council meeting.

The HCHS Cheerleaders asked permission to put a tent at Sunshine Park to sell fireworks.  It was OK’d through our insurance company, and if needed they will be allowed to use the park from July 1 through July 5.

The budget and the budget process were discussed.

Councilman Hendrickson made a motion to adjourn.  Councilman Washburn seconded the motion; vote unanimous.

June 20, 2013

The Jetmore City Council met in regular session on June 20, 2013.  Mayor Bill Goebel called the meeting to order.  Council present were Michael Hendrickson, Derek Olson, Randy Washburn, Larry Steinbring and Mike Thornburg.  Also attending from the City were City Administrator Grayson Path, City Foreman Brian Beil and City Clerk Deb McKivergan. Guests were Clark Wasko, Earlene Tatman and Jim & Marcella Whipple with The Sr. Center, Mary Ford and Theoda Huish from the Haun Museum, Alison Guthrie, Larry Hixon and Sheriff Ron Ridley.

Minutes of the previous meeting were read and approved.

Jim & Marcella Whipple and Earlene Tatman, representing the Senior Center, met with the council requesting help from the City for repairs to their air conditioner system.  The council asked that they get a firm bid amount for repairs and also check into the age of the unit and if it would be better to replace it.  They will bring that information back to the council.

Sheriff Ron Ridley met with the council and discussed the small vehicle ordinance.  He also requested an increase in the amount the City pays for police protection.  The City Administrator will be working on the City budget and Sheriff Ridley will return to the July 8th meeting.

Alison Guthrie met with the council to report on parks in the City.  There is some bindweed and poison ivy in Kenyon Park.  She has visited with the HG County Weed Department and they will see if they can take care of it.  The park planning committee continues to work on a plan for the City Park.  She again asked that some of the current equipment be removed due to safety concern.  The council gave the committee permission to take out the slipper slide and the barrel walker.  They will coordinate with Councilman Steinbring and Councilman Olson to remove this equipment.  The planning committee is also looking into a company to help them design the park and suggest money raising ideas.  Alison will also attend a meeting in Denver that will look into oil activity in the area.  She reported that the Lions Club will be replacing the Jetmore sign west of Jetmore.

Larry Hixon met with the council asking permission to bid group term life insurance plans for the employees since our AFLAC plan is no longer available.  He suggested several options and will bring proposals back to the council.

City Administrator Report:  City Administrator Grayson Path reported that he had visited with the Haun Museum personnel and they were willing to agree to removing the bricks on Main Street and replacing them with concrete if the City would help with laying a brick patio outside their back door with bricks from the street.  The size of the patio would be approximately 25’ x 80’.  Grayson asked the engineers to figure the cost of preparing the ground to allow for drainage etc. and laying the brick and their estimate was approximately $8,000 – $12,000.  Councilman Steinbring made a motion to pay the expenses for laying the brick patio.  Councilman Hendrickson seconded the motion; vote unanimous. Grayson again presented the policy manual and asked for changes.  Suggested changes will be sent to the Attorney for approval. One bid for the copier/printer/scanner was received from Century United in Dodge City.  Councilman Steinbring made a motion to accept the bid from Century United in the amount of $5986.12.  Councilman Thornburg seconded the motion; vote unanimous. The following bids for a city vehicle were presented:  Magouirk Motors – 2013 Chevrolet 1500 Regular cab – $24,925; 2013 Malibu Sedan – $20948.00; Lopp Motors – 2013 Dodge Avenger, $19,595.00; Lewis Motors – Toyota Tacoma, $23,393.95; Toyota Camry, $22552.95.   After discussion, the council determined that they would not purchase a vehicle at this time, thus rejected all bids.  RFP’s have been sent to several companies to price smart meters; he is awaiting replies and will bring them to the council when they arrive.  He suggested a committee of Brian Beil, Randy Washburn and himself to look over and analyze the proposals. Grayson explained his research into funding for the Geometric Improvement project.  He is looking into General Obligation Bonds and Temporary Notes and outlined the process for them.  He is also examining Bond Attorney options to assist with this process. Grayson met with the Division of Water Resources Office in Stafford and updated the information on the City water wells. Grayson is planning to develop a Capital Improvement Plan for the city. Grayson is working with DCCC for a personalized electrical training for the City employees.  He is also working on a safety equipment inventory. Grayson is also working on developing a city website, the 2014 budget, the wind tower repairs and the KS Mutual Aid Program.

City Clerk Report: Legislature passed and Gov. Brownback signed into effect HB 2052 which authorizes the carrying of concealed weapons in state and municipal buildings.  The City has the choice of removing our no-carry signs and allowing concealed carry, provide metal detectors or wands and personnel at each public entrance and post the building as no-carry or assess our buildings and establish a security plan for the building making us eligible for a 4 year exemption from the law.  After discussion, it was determined that the City would remove their no-carry signs.

Councilman Hendrickson made a motion to adjourn.  Councilman Washburn seconded the motion; vote unanimous.