May 2013 Meeting Minutes

Meeting Minutes for May 2nd and 16th in 2013.

May 2, 2013

The City of Jetmore met in regular session on May 2, 2013. Mayor Bill Goebel called the meeting to order.  Roll call was answered my Michael Hendrickson, Derek Olson, Randy Washburn, Larry Steinbring and Mike Thornburg.  Also attending were City Administrator Grayson Path, City Foreman Brian Beil, City Attorney Craig Crosswhite, Sheriff Ron Ridley and City Clerk Deb McKivergan.  Citizens attending were Earlene Tatman, Jim and Marcella Whipple, Clark Wasko and Edna Stairrett from the Sr. Citizens board, Michael Allen, for the airport hangar, Dee White concerning Poppy Day and Kevin Noll and Sarah Rains concerning the Jones 4th Addition plat map, and Michael Cossman.

Minutes of the previous meeting were read and approved.

Councilman Washburn made a motion to approve appropriation ordinance #13-06.  Councilman Hendrickson seconded the motion; vote unanimous.

ECONOMIC DEVELOPMENT REPORT:  Director Lea Ann Seiler reported that she is working on the Safe Routes to School grant and the new community business directory.  She will be attending the Kansas Sampler in Liberal on May 4-5.

Dee White, representing the Legion Auxiliary, was present to accept the Mayor’s proclamation of Poppy Day on May 25, 2013.

Earlene Tatman reported to the council that the Sr. Citizen Board had contacted their insurance company and they would be getting some pay out from them.  The balance needed to repair the roof is approximately $11,837.  Councilman Thornburg made a motion to provide 50% of the $11,837 for the roof.  Councilman Washburn seconded the motion; vote unanimous.  Councilman Steinbring will assist the Sr. Center in the repair process.  If additional funding is needed, the Sr. Citizen Board will need to present a request.

Michael Allen met with the council about the airport hangar project.  A draft lease was presented.  Mr. Allen, Grayson and Brian will determine the location and negotiate the lease.

Kevin Noll met with the council and presented the final plat maps for the Jones 4th Addition.  Councilman Olson made a motion to approve the plat of the Jones 4th Addition.  Councilman Hendrickson seconded the motion; vote unanimous.

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite further discussed the draft lease with Michael Allen.  He continues to work on delinquent bills and municipal court cases.  He is working on a clarification agreement between the city/county for the fire shed and other fire matters.  The draft code is completed and the City Administrator and the City Attorney will work on the code together.

CITY ADMINISTRATOR REPORT:  New Administrator Grayson Path reported that he is on day four of his job and is getting acquainted with the city.  He stated that one of his first undertakings was to get new computers.  He presented bids from Jordan’s Computer Solutions in the amount of $2770 and Computer Service of Jetmore in the amount of $3220.  Councilman Thornburg made a motion to accept the bid of Jordan Computer Solutions.  Councilman Steinbring seconded the motion; vote unanimous.

CITY CLERK REPORT:  City Clerk Deb McKivergan reported that a council training has been set for May 14th at 6:00 p.m. with Don Osenbaugh.  She also reminded the council of the Governing Body Institute on May 10-11 and reported that she had attended a fireworks webinar through the league.

Mayor Goebel made the following appointments to the KMEA Board of Directors:  Director 1 – Grayson Path; Director 2 – Derek Olson; and Alternate – Brian Beil.

The cereal malt beverage state regulations were discussed.  Municipal court and the types of cases we handle was also discussed.

A request was presented to place checkered race flags on the poles in front of the courthouse on May 25 for the Steve King Memorial Race festivities.  The council will not allow the American flags to be replaced but would allow banners hung on the banner poles if that would work.

A general discussion of the administrator position and the new city structure was held.

The pay cycle was discussed.  Deb will talk to Craig about drafting a new ordinance for changing the pay date to the last business day of the month.

Councilman Washburn made a motion to adjourn.  Councilman Olson seconded the motion; vote unanimous.

May 16, 2013

The Jetmore City Council met in regular session on May 16, 2013.  Mayor Bill Goebel called the meeting to order.  Councilmen present were Michael Hendrickson, Derek Olson, Randy Washburn, Larry Steinbring and Mike Thornburg.  Also attending were City Foreman Brian Beil, City Clerk Deb McKivergan, City Administrator Grayson Path and City Attorney Craig Crosswhite.

Minutes of the previous meeting were read and approved.

Councilman Hendrickson made a motion to pay Appropriation Ordinance 2013-07.  Councilman Washburn seconded the motion; vote unanimous.

Rick Stenzel, with EBH Engineering, met with the council to offer their services in asset management.  No action was taken at this time.

CITY ADMINISTRATOR REPORT: City Administrator Grayson Path reported that the city has received and installed three new computer systems.  He discussed the terms of the contract with Michael Allen at the airport and will continue to negotiate with him.  He has received a quote of approximately $300 from Hanston Insurance Agency for one day event liability insurance for Steve King Memorial Race festivities.  Councilman Washburn made a motion to obtain one day event insurance up to $300 for Steve King Day festivities.  Councilman Olson seconded the motion; vote unanimous.  He met with Bonita McClure/Rocking M Radio about the advertising contract; suggested electrical training for Brian Beil and Larry Fagen and is looking into a program for them; is working on the code book, budget, and getting the golf course and town ready for Memorial Day weekend.  He also met with Lochner engineers and KDOT engineers to work out details of the geometric improvement project.  The Haun Museum curator wrote a letter to the State Historic Preservation Organization (SHPO) who then filed a petition to reconsider the project due to the museum being on the State Historical Register.  Options up for consideration are:  1.) Do nothing.  The utilities underneath would continue to decay allowing the surface above to continue to decay.  We would also lose the $700,000 grant monies and at the point the project has to be done in the future the cost would all be on the city.  2.)  We could move forward with the original plan to resurface the entire street with concrete.  This would open up the possibility of a lawsuit with the Haun Museum.  3.)  Replace the brick after the project.  This will add approximately $600,000 to the total cost for the City.  The original brick cannot be used due to wear so this defeats the historical significance of re-bricking.  4.)  Install a 20’ to 40’ parking lane in front of the museum.  This will increase the cost by approximately $10,000 to $20,000.  5.)  Install brick parking lanes on both sides of the street the entire length of the project with concrete driving lanes.  There was no quote on the cost of this option.  The bricks would be undisturbed, however extra detoured traffic would further wear down the bricks.  This would not allow the city to completely redo the water utilities.  To fix the water lines in front of the museum, the bricks would need to be removed and then replaced with new bricks; the originals could not be used.  6.)  Install an all brick crosswalk at a cost of approximately $6,000 to $10,000 per crosswalk or a concrete crosswalk with brick stripes that would allow the use of original bricks.  There was no price quote on this option.  It was noted that the city would donate original bricks to the museum, if wanted, or could be used in the community for a project.  The council was asked to think about and determine what would be “feasible and prudent” along with their reasons for this.  The City Administrator will meet with the curator and discuss these options and try to work out a compromise.  If necessary a public meeting could be held; Lochner volunteered to assist if needed.

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite reported that he is working on the code book with the Administrator.  He presented an ordinance establishing payroll date.  Councilman Olson made a motion to approve Ordinance #618, an ordinance establishing a payroll date.  Councilman Washburn seconded the motion; vote unanimous.

CITY CLERK REPORT:  City Clerk Deb McKivergan reported that she attended a meeting with the Kansas Department of Management and FEMA to finalize the application that Brian had begun for snow storm damage on the 21st and 22nd of February.  CMB applications were received from Lock Pharathikoune for Lock Restaurant.  Councilman Washburn made a motion to approve the CMB application for consumption on the premises for Lock Restaurant.  Councilman Thornburg seconded the motion; vote unanimous.   Councilman Steinbring made a motion to approve the CMB application for sale in original and unopened container and not for consumption on the premises for Lock Restaurant.  Councilman Olson seconded the motion; vote unanimous.

Due to July 4th being on our regular meeting date, we will hold the meeting on the following Monday, July 8.

Councilman Thornburg made a motion to adjourn.  Councilman Hendrickson seconded the motion; vote unanimous.