April 2014 Meeting Minutes

Meeting Minutes for April 3rd, 10th and 24th in 2014.

April 3, 2014

The Jetmore City Council met in regular session on April 3, 2014. Mayor Bill Goebel called the meeting to order. Members answering roll call were Michael Hendrickson, Derek Olson, Mike Thornburg and Larry Steinbring. Absent was Randy Washburn. Also attending were City Administrator Grayson Path, City Attorney Craig Crosswhite, City Foreman Brian Beil, City Clerk Deb McKivergan, Steve Pfannenstiel and Dale Borger.

Minutes of the previous meeting were approved as presented.

Councilman Hendrickson made a motion to pay the claims for March, Appropriation Ordinance #2014-02. Councilman Steinbring seconded the motion; vote unanimous.

ECONOMIC DEVELOPMENT REPORT: ED Director Lea Ann Seiler invited the City to participate in the WorkWell KS program that will be held in Jetmore at the King Center on May 20 and 21. She also reported that she has received state approval to hold a Farmers Market. She continues to work on the requirements for the Safe Routes to School grant. She reported that the County is moving forward on the Neighborhood Revitalization program and is set to be ready by May or June. Camp Wild Woman will be held on April 26. She has completed the County website.

Bids were opened for the summer mowing contract. Dan Shuler turned in a bid of $8120, with seven payments of $1160. Parkers Lawn Care turned in a bid of $8330, with seven payments of $1190. Councilman Thornburg made a motion to accept the bid of Parkers Lawn Care, due to their having the contract the last two years and the fact that they are young men working through college. Councilman Washburn seconded the motion; vote unanimous.

Councilman Hendrickson made a motion to approve the CMB license for The Hideout for sale in original and unopened container and not for consumption on the premises. Councilman Thornburg seconded the motion; vote unanimous.

Councilman Olson made a motion to approve the CMB license for The Hideout for consumption on the premises. Councilman Hendrickson seconded the motion; vote unanimous.

Joni & Kasey Mariche met with the council asking for a variance to Ordinance #470, allowing them to replace a garage and put it on the existing foundation. Councilman Olson made a motion to grant the variance. Councilman Hendrickson seconded the motion; vote unanimous.

Wayne Schwartz visited with the council about holding a street dance on the Saturday night of Memorial Day weekend. Councilman Olson made a motion to close Highway Street from Main to Bowlus from 6:00 p.m. until 1:00 a.m. on Saturday, May 24, 2014. Councilman Hendrickson seconded the motion; vote unanimous. The staff will also look into ordinances pertaining to drinking on public property and bring the information back to the May 1 meeting.

Shawn Stapleton and Nathan Moore, representing Ag One met with the council and told them that they had acquired Preferred Ag Spraying Service and were wondering about acquiring their hangar lease and would like to continue to fly out of the Jetmore Airport.

Todd Walters and Louis Herrmann, representing CPS, also visited with the council wanting to lease the hanger if it comes available. The City Attorney will work on a contract and the City Administrator will look into our insurance policy to make sure that we are covered if chemicals are stored at the facility.

Mindy Cure with Hanston Insurance Agency met with the council and reviewed the City’s 2014 insurance policy with them. She will work with the City Administrator to address a number of items including the quotes for the substation, power lines, water and sewer lines, inland marine equipment values, water tower replacement cost value, and the sewer ponds.

Pete Shewry shared with the council his concerns about the recent utility rate increases and the cost of golf course maintenance and the recent ads on the radio for golf course membership rates.

Sheriff Ron Ridley presented the council with the March activity report.

CITY ADMINISTRATOR REPORT: City Administrator Grayson Path presented the final draft of the KMEA/City of Jetmore Power Supply Contract. Councilman Steinbring made a motion to approve the power supply contract as presented. Councilman Olson seconded the motion; vote unanimous. Mr. Path presented a draft RFP to seek a new or used generator(s)/engine(s) to replace the ones currently in the plant. Councilman Hendrickson made a motion to proceed with sending out the RFP’s. Councilman Steinbring seconded the motion; vote unanimous. The Water tower has not been taken off line yet for repairs due to Utility Services have delays in other towns, so the water tower repairs will be pushed back until after the power outage on April 13. The Administrator visited with the Hanston City Council and they have agreed to assist in the cost of concrete runs for the animal control at the veterinarian office. Councilman Hendrickson made a motion to proceed with the construction of the runs, sharing the cost proportionately with Hanston. Councilman Thornburg seconded the motion; vote unanimous. Dr. Scott will provide the pens and the time of construction will be at his discretion. The farm lease with the Bradford’s has ended and the council needs to decide whether they will renew it or go another direction. The lease with the Bradford’s will be renewed. The KMU Annual Conference will be held May 7-9. As members, it is requested that we have a voting delegate and an alternative voting delegate. Councilman Steinbring made a motion to appoint the City Administrator as the voting delegate and Foreman Brian Beil as the alternate voting delegate. Councilman Hendrickson seconded the motion; vote unanimous. Mr. Path will proceed with putting out RFP’s to service the City’s sewer lines. The upcoming power outage was discussed. Mark Wellbrock, with Jetmore Food Center, joined the discussion and asked permission to set a generator on the library parking lot the day of the outage. Permission was granted. He also asked for help from the city to drop his lines and assist in hooking up the generator. He was asked to get bids on a double throw switch instead and bring the quotes back to the Administrator tomorrow. Mr. Path will then e-mail the council and determine how much the City will help out. Mr. Path has the KDOT Road Safety Audit report available for council review. Mr. Path summarized the Sawvel & Associates final billing and explained the extension of services including the extra cost beyond the written contract. The Administrator explained a transmission study being performed by KMEA with costs being shared by several cities. Councilman Olson made a motion to approve Resolution 2014-01, a resolution stating that the City of Jetmore will be part of the study. Councilman Thornburg seconded the motion; vote unanimous. The code book was discussed and a special meeting will be held on April 10th to focus on the code book and the Administrator’s contract.

CITY ATTORNEY REPORT: City Attorney Craig Crosswhite reported that he has approved the shooting range rules. He updated an extension to the farm lease between the City of Jetmore and the Bradfords. He will begin work on a new airport hangar lease.

Councilman Steinbring made a motion to adjourn. Councilman Hendrickson seconded the motion; vote unanimous.

April 10, 2014

The Jetmore City Council met in special session on April 10, 2014. Mayor Bill Goebel called the meeting to order. Council answering roll were Michael Hendrickson, Derek Olson, Randy Washburn, Larry Steinbring and Mike Thornburg.

The meeting was called to discuss the upcoming substation repairs, the Administrator contract, the hangar lease and codifying the code book.

The substation repairs and the power outage were discussed. It was determined that the City of Jetmore would pay Michael Cossman for his time in helping the Jetmore Food Center make necessary preparations for the outage.

The Council and the Administrator went through the Code Book and made updates and changes. These changes will be made to the current drafts and will be re-presented to the council for their examination. Additional chapters in the code will be examined by the City Staff and presented to the council at a later time.

Mayor Goebel reported that CPS had contacted him about renting the hangar and offered $150 monthly rent, plus a donation of $1000 to the City to be divided between the golf course and the city park. No decision was made. The Administrator will continue to look into insurance coverage and it will be discussed further at the May 1 meeting.

Councilman Washburn made a motion to adjourn. Councilman Hendrickson seconded the motion; vote unanimous.

April 24, 2014

The Jetmore City Council met in special session on April 24, 2014. Mayor Bill Goebel called the meeting to order. Roll call was answered by Mike Thornburg, Derek Olson, Randy Washburn and Michael Hendrickson. Absent was Larry Steinbring. Also attending were City Administrator Grayson Path and City Clerk Deb McKivergan.

The meeting was called to discuss the low water pressure due to the water tower being offline and the possibility of purchasing another VFD to alleviate the problem. The City Administrator explained that the current VFD malfunctioned due to a power surge on the line and it has been reset and is working fine. However, it was suggested by the Administrator and his staff that another VFD be purchased for an emergency and to save wear and tear on the water pumps. No action was taken; the issue will be addressed later in the budget year.

Councilman Hendrickson made a motion to adjourn. Councilman Thornburg seconded the motion; vote unanimous.