August 2014 Meeting Minutes

Meeting Minutes for August 7th in 2014.

August 7, 2014

The Jetmore City Council met in regular session on August 7, 2014.  President of the Council Larry Steinbring called the meeting to order.  Roll call was answered by Michael Hendrickson, Derek Olson, and Mike Thornburg.  Absent were Mayor Bill Goebel and Councilman Randy Washburn.  Also attending were City Administrator Grayson Path, City Attorney Craig Crosswhite and City Clerk Deb McKivergan.  Citizens attending were John & Marsha Ewy and Ty and Courtney Panzner.

Minutes of the previous meeting were approved as presented.

Councilman Hendrickson made a motion to pay the claims for July, Appropriation Ordinance #2014-7.  Councilman Olson seconded the motion; vote unanimous.

ED REPORT:  Economic Development Director LeaAnn Seiler reported that she has sent out the first wave of the CDBG surveys.  The first Farmers Market was a success; the next one is scheduled for August 21 and new vendors are expected.  Two sites in Hodgeman County were selected for the Home Town Teams Trading Cards, the Hanston Rural High School 1934 or 1935 champs and the Hodgeman 9 Vintage Baseball team.  There will be a Horsethief Reservoir Brainstorm held at the reservoir on August 26 for the Convention and Visitor Bureau and Tourism staff from Finney, Ford, Gray Counties and the City of Liberal.  Marci Penner from the KS Sampler will facilitate.  Hodgeman County, along with Ford and Gray Counties has submitted a bid for the 2014 Pheasant Kick Off.  No word yet on the winner.  Ms. Seiler updated the council on the Safe Routes to School grant application and told about a local consultation meeting to be held on September 29th and encourages all who could to attend.

Dale Luedke, with KDOT, met with the council about the Geometric Improvement Project.  Councilman Thornburg made a motion that the City of Jetmore accept the KDOT US 283 Geometric Improvement Project construction bid from JAG Construction in the amount of $939,327.92.  Councilman Olson seconded the motion; vote unanimous.  Councilman Thornburg made a motion that the City of Jetmore approve the contract for construction engineering inspection from Lochner, Inc. and that the Mayor so sign and execute the said document.  Councilman Hendrickson seconded the motion; vote unanimous.  Councilman Olson made a motion that the City of Jetmore make a down payment to KDOT for the Geometric Improvement Project in the sum total of $25,000, to be paid immediately.  Councilman Hendrickson seconded the motion; vote unanimous.     Mr. Luedke also entertained questions from the council and public about the speed limits on US 283 and 156 and the need for a crosswalk on 156 for the school children.

The July activity report from the Hodgeman County Sheriff’s department was shared with the council.

Kevin Sherrill met with the council requesting a variance to Ordinance #613, to place a trailer home on his property in the 300 block of West Bramley.  Councilman Thornburg made a motion to grant the variance.  The motion died for lack of a second.

CITY ADMINISTRATOR REPORT:  City Administrator Grayson Path presented the bids for the Sewer Maintenance Contract.  Two bids were presented – one from Utility Maintenance in the amount of $34,085.70 and one from Mayer in the amount of $34,585.80.  Councilman Olson made a motion to award the bid for the sewer maintenance program to Utility Maintenance in the amount of $34,085.70 and give the City Administrator and the City Attorney the authority to proceed with contract negotiations with Utility Maintenance and sign and execute said contract.  Councilman Thornburg seconded the motion; vote unanimous.  The City Administrator and the City Foreman met with Dennis Bowman and Pete Earles from Earles Engineering to examine and discuss their preliminary engineering water report.  Mr. Bowman and Mr. Earles will be at the September council meeting to present their final report to the Council.  Mr. Path has applied to KDHE for consideration if we were to apply to them for a loan for any water projects.  He reported that the CPS/City of Jetmore hangar lease has been signed and finalized.  Mr. Path has received a quote in the amount of $720 for coverage of the substation in the amount of $600,000.  Councilman Hendrickson made a motion to purchase the insurance policy provided by EMC in the amount of $720.00 to insure the City’s substation and its equipment up to $600,000.  Councilman Olson seconded the motion; vote unanimous.  A councilman was approached about the relationship of the Saddle Club with the City of Jetmore and that prompted the City Administrator to look into it and he found that there are no known agreements between either the City or the County and the Saddle Club.  The Saddle Club is not under the City or County insurance and the agreement between the City and the Fair Board does not cover the rodeo arena.  The main concern is liability insurance, the City Administrator will look further into this by researching State Statutes regarding rodeos.  Theta Pi sorority has requested permission from the Administrator to hold a Glow Run on August 30th at the City Lake.  After consulting with the Sheriff and the Dept. of Wildlife and Parks the Administrator gave them permission to use the lake.  The city will take out a one day insurance policy for the event.  It was also suggested that we offer the use of the golf course for the event if that would be more suitable.  Councilman Thornburg made a motion to enter into executive session for five (5) minutes to discuss non-elected personnel, with the Council and Administrator in attendance.  Councilman Hendrickson seconded the motion; vote unanimous.  (in at 8:46; out at 8:51)  Councilman Thornburg made a motion to come out of executive session.  Councilman Hendrickson seconded the motion; vote unanimous.  Councilman Thornburg made a motion to pay Carol Herrmann $14.00 per hour for the part time Assistant City Clerk position retroactive to her first day of employment.  Councilman Hendrickson seconded the motion; vote unanimous.  City Attorney Craig Crosswhite has requested that the City Council consider adopting a “Careless Driving” ordinance.  Councilman Hendrickson made a motion to approve ordinance #629, an ordinance making careless driving unlawful in the City of Jetmore.  Councilman Olson seconded the motion; vote unanimous.  Mr. Path presented the renewal from BCBS and insurance premiums have decreased for the 2015 policy.  Councilman Olson made a motion to approve the BCBS health insurance policy for 2015.  Councilman Hendrickson seconded the motion; vote unanimous.  The City Administrator is working with the Fire Chief to put out RFP’s for new air packs on the City fire truck.  Bids will be opened on the 28th of August and a winner recommended to the council in the September council meeting.   Mr. Path asked permission to attend the LKM Annual Conference in Wichita on October 11-13.  Permission was granted.  He also reported on upcoming vacation days he has planned.

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite reported that the City of Jetmore/CPS Hangar Lease has been signed by both parties.  He provided a written variance request for use by the City Administrator and Council.  He reported that he had filed a criminal case against a person for books stolen from the library.  The books were returned and the case has been closed.  Municipal court continues to run smoothly.  He will look into the lease between the City of Jetmore and the Great American Dirt Track.  He reported that the gun range is going well and has been used a lot.

The City Administrator presented a brief report for the City Foreman who was absent.

The storage shed behind the library was discussed.  A more detailed list of needed repairs will be presented to the council at a later date and a decision made at that time.

CITY CLERK REPORT:  City Clerk Deb McKivergan presented a request from the Jetmore Housing Authority to appoint Duane Shiew to a four year term on the Housing Board.  Councilman Hendrickson made a motion to approve the appointment of Duane Shiew.  Councilman Olson seconded the motion; vote unanimous.   Assistant Clerk Carol Herrmann asked to be added to the City health insurance policy, with her paying the premium.  The council opted to stand by their policy of not allowing part time employees to be included in city benefits.

The City Administrator reminded the council that he is gathering bids for the power plant project and they will be opened on August 20.

Councilman Hendrickson made a motion to adjourn.  Councilman Hendrickson seconded the motion; vote unanimous.