December 2014 Meeting Minutes

Meeting Minutes for December 4th, 11th, 15th and 19th in 2014.

December 4, 2014 

The Jetmore City Council met in regular session on December 4, 2014.  Mayor Bill Goebel called the meeting to order.  Roll call was answered by Michael Hendrickson, Derek Olson, Larry Steinbring and Mike Thornburg.  Also attending were City Administrator Grayson Path, City Attorney Craig Crosswhite and City Clerk Deb McKivergan.

Minutes of the previous meeting were approved as presented.

Councilman Hendrickson made a motion to approve the bills for November, Appropriation Ordinance #2014-11.  Councilman Olson seconded the motion; vote unanimous.

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite reported that he is working with the City Administrator on the Power Plant contracts for the removal of the engines.  He also reported that he had received a letter back from Midwest Energy for the large labor bill incurred with the transition to KMEA and suggested we go ahead and pay the bill.  City Court continues to go well.  Mr. Crosswhite also reported that the contract between the City/County/Sheriff Department will still be valid, even with the change in the Sheriff.  The contract will be addressed when the new Sheriff is sworn into office.  Mr. Crosswhite clarified that property that was purchased for Kenyon Park was not listed in a lawsuit as had been reported to the City Administrator.  Mr. Crosswhite presented pictures of the Great American Dirt Track property for Council review.  He noted that the contract is only valid if the property is operated as a racetrack.  He will address the contract after the beginning of the year when the current contract has expired.

ECONOMIC DEVELOPMENT REPORT:  ED Director Lea Ann Seiler reported that she is working with the City in finishing the WorkWell Kansas grant.  Christmas on Main will be held on December 6.  Ms. Seiler is working with Dodge City and Garden City on the Rooster Round-Up hunting program.  She is looking into the possibility of Jetmore becoming an e-Community.  She is working with two possible businesses interested in locating in Jetmore.  She is working on a grant application for getting updated ambulance cots.

Nathan Downey from Downey Landscaping and Lyla Lonnberg, Lorna Ford, Cindy Shriwise and Alison Guthrie from the Park-It Committee brought a plan for improvements at the City Park.  Mr. Downey explained the plan and answered questions from the Council.  The Council will look over the plan and re-visit it at the January council meeting.

Councilman Thornburg reported that he had visited with Larry Salmans, head of the Republican Committee in Hodgeman County, and asked if the City could sit in on the meeting to appoint the new Sheriff.  He suggested that the City Administrator set in.

CITY ADMINISTRATOR REPORT:  City Administrator Grayson Path presented an updated timeline for work that needs to be done at the power plant.  Mr. Path went to Nebraska on the 18th of November to inspect the engine with Ken Juno.  Mr. Juno developed a detailed list of things that need to be completed by Farabee before the engine will be considered complete.  Farabee has sent a letter guaranteeing that the work will be done.  Because of the extra work, the engine will not be ready to be test run until December 8th.  The City Attorney and the City Administrator have worked with Bill Hilger of Mid-States Erectors to finalize the physical installation contract.  The installation was approved in October but the City Administrator wanted to know if the Council would like to add a performance bond to the work.  The Council agreed that a performance bond would be preferred.  Councilman Steinbring made a motion that the City grant authority to the City Administrator and City Attorney to complete, sign and execute the contract between the City of Jetmore and Mid-States Erectors, Inc. for the engineering and construction of the necessary physical components for the Power Plant Project.  Councilman Hendrickson seconded the motion; vote unanimous.

As a result of our Notice of Bond Sale, the Bond Attorney and the City have received and collected bids for the purchase of General Obligation Bonds for the Power Plant Project.  Bids were tabulated and presented to the Council to examine.  The lowest bid and the bid presented for Council approval, is the bid of Cooper Malone McClain, Inc. of Wichita, KS for a total interest cost of $367,599.08.  At 8:31 p.m. Councilman Steinbring made a motion that the bid of Cooper Malone McClain, Inc. be accepted and that the Mayor and Clerk be authorized and directed to execute the bid for selling the Bonds to the best bidder on the basis of said bid and the terms specified in the Notice of Bond Sale.  Councilman Thornburg seconded the motion; vote unanimous.  Councilman Olson made a motion to approve Ordinance #631, and ordinance authorizing and providing for the issuance of general obligation bonds, series 2014-02., of the City of Jetmore, KS; providing for the levy and collection of an annual tax for the purpose of paying the principal of and interest of said bonds as they become due; authorizing certain other documents and actions in connection therewith; and making certain covenants with respect thereto.  Councilman Hendrickson seconded the motion; vote unanimous.  Councilman Thornburg made a motion to adopt Resolution #2014-08, a resolution authorizing the sale and issuance of bonds.  Councilman Steinbring seconded the motion; vote unanimous.

The City Administrator has opened and reviewed the bids for the selling and removal of the current power plant engines.  Councilman Thornburg made a motion to approve the bid of Bowman Dismantling in the amount of $5050.00.  Councilman Steinbring seconded the motion; vote unanimous.

Mr. Path presented an amended budget, amending the Airport fund due to transferring it to the General Fund and the Park Improvement Fund due to being awarded and grant and purchasing a saucer swing.  Councilman Hendrickson made a motion that the City publish the 2014 City of Jetmore amended budget with a public hearing to be held on December 19.  Councilman Steinbring seconded the motion; vote unanimous.

The City Administrator has made edits to the proposed City Code chapters based off discussions from the October 15 council meeting.  He presented the changes to the council for their review and suggested a special meeting to finalize the code in early 2015.

The City Administrator presented the updated Water Emergency Plan for Council approval.  The City Administrator and the Mayor will sign the plan.

Mr. Path reported that he had completed the annual employee performance evaluations.  He noted the increase in KPERS for Tier 1 employees.  Councilman Olson made a motion that the City increase the wages of all employees, except contract employees, by 4%, effective January 1, 2015.  Councilman Thornburg seconded the motion; vote unanimous.

The City Administrator was approached by a citizen requesting permission to install a solar panel within the City’s distribution system for the purpose of offsetting his power sales from the City.  The City Administrator presented a policy for Council approval.  Councilman Hendrickson made a motion that the City of Jetmore adopt the Net Metering and Parallel Generation Rate Rider and Interconnection Standards and Agreement documents to govern the usage of renewable generation within the City’s electric distribution system.  Councilman Olson seconded the motion; vote unanimous.

The City Administrator sent a letter to Lawrence Wind and Solar describing the council’s dissatisfaction with the work performed on the wind towers.  Mr. Lawrence is willing to do all he can to comply with the council’s wishes and prepared the breakdown of the necessary work to repair the turbines with an estimate of $1.410.00.  The council will discuss this further during the City Foreman’s report.

The Council had asked the Administrator to look into the number of pole attachments for United Wireless and Fairpoint Communications using the Osmose data.  The City had United Wireless listed at 403 poles and Osmose at 410 poles.  Fairpoint Communications was listed at 335 by the City and 353 by Osmose.  Both will be billed at the current rate, but with the new (Osmose) pole numbers.  The council will review changes to the pole fees in the January meeting.

Mr. Path expanded further on the bill from Midwest Energy for the SCADA work.  Midwest Energy stated that the extra costs were out of their control as they were waiting on AT&T to arrive.  They have chosen not to reduce their bill.  Councilman Hendrickson made a motion to approve the payment of the bill in the amount of $19,409.08.  Councilman Steinbring seconded the motion; vote unanimous.

CITY FOREMAN REPORT:  City Foreman Brian Beil discussed with the Council the wind towers.  He reported that he had looked into the wind towers at Pratt, KS and they are completely different. He has also found someone else for a service agreement.  He has contacted a company from Massachusetts that has crews is in the area and ask them to look at the turbines.  The council instructed him to proceed with getting a second opinion from the company in Massachusetts.  He also reported on other work being performed by the outside crew, including but not limited to:  removing oil from the engines at the power plant – 3000 gallons so far and more to go; he is still looking for a used bucket truck, Larry’s pick-up is needing repairs.  He will put in a new motor and if the transmission is needed he will replace that also.  It was requested that a street light be installed at Cheyenne Development.  The ISO testing is complete.  He is looking into back-up generation for one well and the lift station in the event of a power outage.  The council gave permission to wire in for a generator allowing for one to be rented in an emergency.  He and the City Administrator have received a quote to enlarge the door at the power plant, however if it isn’t needed for the demo of the engines he would like to wait until spring and better weather conditions.  The door enlargement will be delayed.

CITY CLERK REPORT: Cereal Malt Beverage applications were received from Jetmore Food Center, Lock Restaurant and The Hideout.  Councilman Olson made a motion to approve the CMB application for Jetmore Food Center for sale in original and unopened container and not for consumption on the premises.   Councilman Thornburg seconded the motion; vote unanimous.  Councilman Olson made a motion to approve the CMB application for Lock Restaurant for consumption on the premises.  Councilman Hendrickson seconded the motion; vote unanimous.  Councilman Hendrickson made a motion to approve the CMB application for the Hideout for consumption on the premises.  Councilman Thornburg seconded the motion; vote unanimous.  Councilman Thornburg made a motion to approve the CMB for the Hideout for sale in original and unopened container and not for consumption on the premises.  Councilman Hendrickson seconded the motion; vote unanimous.

Councilman Thornburg reminded everyone of the “Feed the Spirit” dinner to be held on Christmas Day and asked that the City again donate the use of the King Center.  The King Center will be donated.

Councilman Steinbring made a motion to adjourn.  Councilman Hendrickson seconded the motion; vote unanimous.

December 11, 2014

The Jetmore City Council met in special session on December 11, 2014.  Mayor Bill Goebel called the meeting to order.  Roll Call was answered by Michael Hendrickson, Derek Olson, Randy Washburn, Larry Steinbring and Mike Thornburg.  Also attending were City Administrator Grayson Path and City Clerk Deb McKivergan.

The meeting was called to complete the process for the Power Plant General Obligation bonds.

Councilman Olson made a motion to approve Ordinance #632, an Ordinance authorizing and providing for the issuance of General Obligation Bonds of the City of Jetmore and repealing ordinance #631.  Councilman Thornburg seconded the motion; vote unanimous.

Councilman Washburn made a motion to approve Resolution 2014-09 authorizing the sale and issuance of bonds and repealing resolution 2014-08.  Councilman Thornburg seconded the motion; vote unanimous.

Councilman Washburn made a motion to adjourn.  Councilman Hendrickson seconded the motion; vote unanimous.

December 15, 2014

The Jetmore City Council met in special session on December 15, 2014.  Mayor Bill Goebel called the meeting to order.  Roll call was answered by Michael Hendrickson, Derek Olson, Larry Steinbring and Mike Thornburg.  Also attending were City Administrator Grayson Path and City Clerk Deb McKivergan.

The meeting was called to discuss non-elected personnel and the ATF seeking the City’s verification that there are no zoning or permitting issues for having the local gun shop, Gun Busters of Kansas, LLC, destroy weapons in Jetmore.

Councilman Steinbring made a motion to give a $500.00 bonus to each full time city employee and the City Attorney and to give a $250.00 bonus to each part time and seasonal city employee.  Councilman Hendrickson seconded the motion; vote unanimous.

The City Administrator further expanded on the subject of the local gun shop and presented the Council with Kansas gun law information prohibiting local control of firearms.

Councilman Olson made a motion to adjourn.  Councilman Hendrickson seconded the motion; vote unanimous.

December 19, 2014

The Jetmore City Council met in special session on December 19, 2014.  President of the Council Larry Steinbring called the meeting to order.   Roll call was answered by Michael Hendrickson and Mike Thornburg.  Also attending were City Administrator Grayson Path and City Clerk Deb McKivergan.

The meeting was called to hold the budget hearing for the amendment of the 2014 budget.

Councilman Thornburg made a motion to approve the amendment as presented.  Councilman Hendrickson seconded the motion; vote unanimous.

Councilman Thornburg made a motion to adjourn.  Councilman Hendrickson seconded the motion; vote unanimous.