February 2014 Meeting Minutes

Meeting Minutes for February 6th, 13th, and 24th in 2014.

February 6, 2014

The Jetmore City Council met in regular session on February 6, 2014.    Mayor Bill Goebel called the meeting to order.  Council answering roll were Michael Hendrickson, Derek Olson, Randy Washburn, Larry Steinbring and Mike Thornburg.  Also attending were City Administrator Grayson Path, City Attorney Craig Crosswhite, City Clerk Deb McKivergan and Sheriff Ron Ridley.

Minutes of the previous meetings were approved as presented.

Councilman Washburn made a motion to pay the claims for January, Appropriation Ordinance #2014-01.  Councilman Thornburg seconded the motion; vote unanimous.

Sheriff Ridley presented the monthly municipal activity report and spoke briefly on animal control.   The City Administrator, Sheriff Ridley and Dr. Lou Scott, D.V.M., will meet to discuss the animal control section of the code book on Wednesday, February 12.

CITY ADMINISTRATOR REPORT:  City Administrator Grayson Path reported on the wholesale electric contract.  The Administrator was given the authority to approve agreements and documents to extend the current contract with Midwest Energy.   Exline completed their work on the engines at the power plant.  After their analysis, it is their recommendation that the City NOT run the power plant in emergencies.  The council agreed to not run the power plant and is looking into options for getting it back to standby status.  The Administrator will continue to examine repair costs and funding for those costs.  Mr. Path has received requests from citizens to cut fallen trees on City property to be used by them personally for firewood.   Anyone wanting to cut trees will have to sign a waiver from the city and only trees that have already fallen can be cut up and all brush and limbs must be cleaned up.  Standing trees may only be cut by licensed and insured persons.   Councilman Steinbring made a motion to approve Ordinance #627, an ordinance amending section 6 of Ordinance #480; establishing water tap fees.  Councilman Hendrickson seconded the motion; vote unanimous. Mr. Path suggested changes to the policy manual addressing 35 hour employees and using sick leave to take care of parents.  Councilman Hendrickson made a motion to change the policy manual to state that 35 hour per week employees will accrue seven hours per month sick leave and may carry over up to 630 accumulated hours, and also allow sick leave to be used to take care of parents.  Councilman Steinbring seconded the motion; vote unanimous.  Mr. Path reminded the council that it is time to request bid proposals for mowing the City parks; he will begin the process.  Osmose submitted a proposal to house and maintain our online data site created from the recent study of the City electric distribution system.  Councilman Steinbring made a motion to accept the proposal to maintain the data on their servers in the amount of $1960.63 for one year.  Councilman Olson seconded the motion; vote unanimous.  Rocking M Radio has provided proposal for radio advertisement for 2014.  Councilman Thornburg will negotiate the contract and bring a new proposal back to the council.  The Administrator has discovered some routine maintenance needed on the substation.  Councilman Washburn made a motion to allow the City Administrator to schedule repairs with Mid States Energy and Solomon Corporation.  Councilman Olson seconded the motion; vote unanimous.

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite reported that Municipal Court continues to go well.  He is working with the Administrator on the code book.  He also continues to work on the City Administrator’s contract.  He will work with the Lake Committee, Administrator and Clerk on the pricing for lake permits with the addition of the gun range.

NEW BUSINESS:  The library has requested signs on Highway 156 showing directions to the library.  The city will petition with KDOT for the signs, however the library will be responsible for all costs of the signage and posts.  Councilman  Thornburg made a motion to approve the appointment of Sheri Roth to the library board to fill the unexpired first term of Janice Scothorn.  Councilman Washburn seconded the motion; vote unanimous.

Councilman Thornburg made a motion to adjourn.  Councilman Steinbring seconded the motion; vote unanimous.

February 13, 2014

The Jetmore City Council met in special session on February 13, 2014.  Mayor Bill Goebel called the meeting to order.  Roll call was answered by Michael Hendrickson, Derek Olson and Mike Thornburg.  Absent members were Larry Steinbring and Randy Washburn.  Also attending were City Administrator Grayson Path, City Clerk Deb McKivergan, City Foreman Brian Beil and City employees Chad Burns, Larry Fagen and Russ Hunt.

The meeting was called to discuss personnel and the City’s overtime policy.

Councilman Thornburg made a motion to enter into executive session for 30 minutes with the Mayor, Council and all City Employees present.  Councilman Hendrickson seconded the motion; vote unanimous.  Councilman Hendrickson made a motion to extend the executive session for 30 more minutes.  Councilman Thornburg seconded the motion; vote unanimous.  Councilman Thornburg made a motion to come out of executive session.  Councilman Hendrickson seconded the motion; vote unanimous.

The personnel policy was discussed and questions about overtime were clarified.

Councilman Thornburg made a motion to enter into executive session for five (5) minutes with the Mayor and Council and Administrator present.  Councilman Hendrickson seconded the motion; vote unanimous.  Councilman Hendrickson made a motion to come out of executive session.  Councilman Olson seconded the motion, vote unanimous.

Councilman Thornburg made a motion to enter into executive session for five (5) minutes with the Mayor, Council, Administrator and Chad Burns present.  Councilman Olson seconded the motion; vote unanimous.  Councilman Thornburg made a motion to come out of executive session.  Councilman Olson seconded the motion; vote unanimous.

Councilman Hendrickson made a motion to adjourn.  Councilman Olson seconded the motion; vote unanimous.

February 24, 2014

The Jetmore City Council met in special session on February 24, 2014.  Mayor Bill Goebel called the meeting to order.  Councilmen answering roll were Michael Hendrickson, Derek Olson, randy Washburn, Larry Steinbring and Mike Thornburg.  Also attending were City Administrator Grayson Path and City Clerk Deb McKivergan.

The meeting was called to discuss the extension of the power contract with Midwest Energy and to discuss issues with the power plant generators.

City Administrator Grayson Path presented a contract from Midwest Energy to extend our purchase of wholesale electric from them through April 2014.  Councilman Washburn made a motion to approve the contract as presented. Councilman Thornburg seconded the motion; vote unanimous.

Mr. Path presented the council with information he found on generators for the power plant. He will continue to look for generators and begin the permitting process.  He also presented information on expenses providing wiring for an emergency back-up generator that could be used to power the water wells and the sewer pumps in case of a black-out.  The City Council requested that additional quotes be obtained but that the Administrator be given discretion on who is chosen and the cost paid.  Councilman Washburn made a motion to allow up to $11,000 for wiring for emergency back-up generation for the current time.  If additional money is needed, the Administrator will come back to the Council.  Councilman Steinbring seconded the motion; vote unanimous.

Councilman Olson made a motion to adjourn.  Councilman Hendrickson seconded; vote unanimous.