July 2014 Meeting Minutes

Meeting Minutes for July 3rd and 21st in 2014.

July 3, 2014

The Jetmore City Council met in regular session on July 3, 2014.  Mayor Bill Goebel called the meeting to order.  Councilmen answering role were Michael Hendrickson, Derek Olson, Randy Washburn, Larry Steinbring and Mike Thornburg. Also attending were City Administrator Grayson Path, City Attorney Craig Crosswhite, City Foreman Brian Beil and City Clerk Deb McKivergan.

Minutes of the previous meeting were approved as presented.

Councilman Hendrickson made a motion to pay the claims for June, Appropriation Ordinance #2014-06.  Councilman Steinbring seconded the motion; vote unanimous.

Kevin Sherrill met with the council asking for a variance to Ordinance #613, requesting permission to place a rental trailer in the 300 block of West Bramley.  No decision was made; the council will look at the property and make a decision at a later date.

Darrin and Janese Boger requested a variance to ordinance 470, asking permission to put a roof over their porch to keep water from getting into their basement.  The porch will not be enclosed, thus not interfering with visibility.  Councilman Olson made a motion to approve the variance.  Councilman Hendrickson seconded the motion; vote unanimous.  Mr. Boger will work with the City Foreman to make sure it is done correctly.

Daryl and Lou Ann Abbot visited with the council about possible solutions to his steep driveway.  The council asked that he bring back a more detailed plan and asked for something in writing relieving the City of any responsibility.  Mr. Abbott will work with the City Administrator and City Attorney to complete the plan.

Ashley Burns met with the council asking permission to have a beer garden outside the back of The Hideout on the 4th of July.  There are no ordinances against this as long as she is on her property and it was suggested she stay in contact with the Sheriff.

City Administrator Grayson Path introduced Mike Schmaderer to the council, who discussed different options for the power plant engines and answered questions from the Council about the power plant and our distribution system and the best solutions for our town.  The Council directed the City Administrator to submit RFP’s for new generation for the City and to work with Mike Schmaderer during this process.

CITY ADMINISTRATOR REPORT:  City Administrator Grayson Path clarified Charter Ordinance #9 pertaining to the library mill levy, the mill levy that is required now and what is estimated in the future.  Councilman Thornburg made a motion to establish a cap of 15 mills for the library as authorized by City Charter Ordinance #9.  Councilman Steinbring seconded the motion; vote unanimous.  Mr. Path discussed with the Council Section 2 of Ordinance #575, licensing for work site utility vehicles.  No changes will be made.  Mr. Path outlined several changes for the employee handbook.  Councilman Olson made a motion to make the following changes: Section D-3, pertaining to evaluations; Section E-4, pertaining to vacation time for part time employees; Section E-5, pertaining to sick time for part time employees; Section E-6, pertaining to maternity leave; and Section E-12, pertaining to compensatory time off.  Councilman Hendrickson seconded the motion; vote unanimous.  Councilman Olson made a motion to change Section G-2 and M-4 pertaining to employees carrying firearms.  Councilman Washburn seconded the motion; vote unanimous.  Councilman Washburn made a motion to enter into executive session for 5 minutes to discuss non-elected personnel, with the Mayor, Council, Administrator and Attorney present.  Councilman Steinbring seconded the motion; vote unanimous.  Councilman Washburn made a motion to come out of executive session.  Councilman Steinbring seconded the motion, vote unanimous.  (In at 9:29; out at 9:34)  Councilman Steinbring made a motion to increase Dan Shuler’s wages $2.00 per hour effective July 1, 2014.  Councilman Olson seconded the motion; vote unanimous.  Councilman Olson made a motion to increase Nick Goebel’s wages $2.00 per hour effective July 1, 2014.  Councilman Washburn seconded the motion; vote unanimous.  The City Administrator asked approval to send out RFP’s for the sewer maintenance program, this time with a 10% camera request instead of 100%.  Mr. Path will collect the proposals, review them to make sure everything is in order then bring them back to the next council meeting.  Approval was given.  The Administrator and Attorney have been working with CPS on developing a hangar lease.  Their legal team has developed a lengthy lease that the Administrator and Attorney are not in favor of.  They will send the City lease to them along with a letter and if CPS does not approve it within ten (10) days of receipt of the letter the hangar will be offered to another interested company.  Mr. Path presented a quote of $6,009.00 for $650,000.00 of insurance coverage for the City’s electric poles and transformers in the distribution system.  The City Council decided not to purchase the additional coverage at this time.  Mr. Path presented the 2015 budget to the council.  Councilman Washburn made a motion to publish the budget hearing for July 21st.  Councilman Hendrickson seconded the motion; vote unanimous.  The Administrator reported that the recreation commission would not purchase the lights for the grade school basketball court; the school board will be asked to purchase lights at their July board meeting.  Mr. Path will be attending the KMEA-EMP3 meeting in Sterling on July 22.

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite reported on the hangar lease with CPS.  Mr. Crosswhite reported that the shooting range is running well and being used a lot.  He reported on municipal court and is working with the Administrator on a careless driving ordinance.  He reported that the Administrators contract has been signed.  Mr. Crosswhite suggested a “Request for Variance” form and will work with the Administrator to develop one.

CITY FOREMAN REPORT:  City Foreman Brian Beil reported on the activities of the City crew this past month.  They will be sealing streets beginning on the 22nd of July.  Mr. Beil reported that they have finished treating Well #12.  They have been mowing city properties and blading sand roads.  There was a discussion on developing a beach area on the east side of the City Lake, but it was determined that due to limited access it is not feasible at this time.

CITY CLERK REPORT:  City Clerk Deb McKivergan reported that Hodgeman County Court has raised their court costs to $108.  Councilman Olson made a motion to increase the City Court costs to $108.00.  Councilman Hendrickson seconded the motion; vote unanimous.  Councilman Hendrickson made a motion to go into executive session for 15 minutes to discuss non-elected personnel, with the Mayor, Council, City Clerk and City Administrator in attendance.  Councilman Washburn seconded the motion; vote unanimous.  Councilman Washburn made a motion to come out of executive session.  Councilman Hendrickson seconded the motion; vote unanimous. (in at 10:12, out at 10:27)  Councilman Steinbring made a motion to offer the position of part-time Asst. City Clerk to Carol Herrmann at $12.00 per hour.  Councilman Hendrickson seconded the motion; vote unanimous.

Mayor Goebel addressed the need for more cart sheds at the golf course and the possibility of Goebel Farms building the sheds.

Councilman Hendrickson made a motion to adjourn.  Councilman Thornburg seconded the motion; vote unanimous.

July 21, 2104

The Jetmore City Council met in special session on July 21, 2014.  Mayor Bill Goebel called the meeting to order.  Councilmen answering roll were Mike Thornburg, Larry Steinbring, Randy Washburn, Derek Olson and Michael Hendrickson.  Also attending were City Administrator Grayson Path, City Foreman Brian Beil and City Clerk Deb McKivergan.

The meeting was called to hold the budget hearing and to discuss the lights at the grade school basketball courts.

The council discussed the timer and the replacement of bulbs at the basketball courts.  The City will provide labor and materials to replace the bulbs; the school will provide the bulbs.

Councilman Thornburg made a motion to approve the budget as presented.  Councilman Steinbring seconded the motion; vote unanimous.

Councilman Hendrickson made a motion to adjourn.  Councilman Olson seconded the motion; vote unanimous.