June 2014 Meeting Minutes

Meeting Minutes for June 5th and 17th in 2014.

June 5, 2014

The Jetmore City Council met in regular session on June 5, 2014. Mayor Bill Goebel called the meeting to order. Roll call was answered by Michael Hendrickson, Derek Olson, Mike Thornburg, and Larry Steinbring. Also attending were City Administrator Grayson Path, City Attorney Craig Crosswhite, City Clerk Deb McKivergan, Sheriff Ron Ridley, Julene Wilson, Amber Waterhouse, Jacque Sherrill and Pete Shewry.

Minutes of the previous meeting were approved as presented.

Councilman Hendrickson made a motion to pay the bills for June, Appropriation Ordinance #2014-05. Councilman Thornburg seconded the motion; vote unanimous.

Matt Medill, from Dirks, Anthony and Duncan accounting firm, met with the council and presented the 2013 audit report.

Eleanor Nuss met with the council and requested the vacating of Wash Street west of the elementary school. Utility easements and utility lines will be located and Mrs. Nuss will be asked to bring back a more complete plan for developing the lots.

Julene Wilson, Amber Waterhouse and Jacque Sherrill, from the Public Library, presented their 2015 budget and asked that the City continue to pay their electric bill for 2015.

Councilman Washburn arrived at 7:25.

HCED REPORT: Economic Development Director Lea Ann Seiler told of the changes needed for brochures placed in tourism racks across Kansas. She is finalizing the Housing Assessment Tool surveys. She will begin a county wide Low and Moderate Income Survey that will divide the county by townships and the city into quadrants. Economic Development has funding for a couple of community movie nights and she is looking for movies and dates.

Sheriff Ron Ridley presented the council with the May activity report.

Councilman Steinbring made a motion to enter into executive session for 20 minutes to discuss contract negotiations with non-elected personnel, with the Mayor, Council and Attorney present. (In at 8:23; out at 8:43) Councilman Washburn seconded the motion; vote unanimous. Councilman Hendrickson made a motion to come out of executive session. Councilman Olson seconded the motion; vote unanimous. Councilman Steinbring made a motion to extend the session for 15 (fifteen) more minutes. Councilman Washburn seconded the motion; vote unanimous.(In at 8:45; out at 9:00) Councilman Hendrickson made a motion to come out of executive session. Councilman Olson seconded the motion; vote unanimous.

CITY ADMINISTRATOR REPORT: City Administrator Grayson Path reported to the council that KDOT is requiring more design work on the geometric improvement project, thus requiring the creation of an amendment to the contract listing the additional engineering costs with Lochner, Inc. Councilman Olson made a motion to approve the increased costs for design work. Councilman Washburn seconded the motion; vote unanimous. Rocking M Radio has given the council tickets to the Horesthief Festival as part of their contract with the City. The council opted to donate these tickets to the City Staff. Dr. Scott has given the Administrator the needed information for the dog runs. The council asked the Administrator to visit with Lonnberg Construction and approved hiring him for a price up to $1500. Councilman Olson and the City Administrator conducted interviews for the summer help position. Councilman Thornburg made a motion to hire Tarin Housman, Kyra Lampe, Bryce Harms and Kyle Hayes at $7.25 per hour. Councilman Hendrickson seconded the motion; vote unanimous. Mr. Path revisited the bids for the power plant engines and asked the council if they would like to resume this discussion or continue to think on the topic? The council determined to reject all bids with the purpose of pursuing a study for more information on the condition of the electric distribution system. Mike Schmaderer will be asked to come to the July meeting to address any questions or concerns the council has about power plant and distribution system as well as possible directions the City should take in upgrading the infrastructure. The Administrator presented information for billing the city utilities “at cost” and its effect on the 2015 budget. Councilman Thornburg made a motion to bill the city utilities at $.06 per KWH. Councilman Washburn seconded the motion; the vote was four (4) in favor with Councilman Hendrickson voting against. The City Administrator continues to discuss the 2015 budget with the council. The Council will take the materials presented home and will meet again in June to discuss plans for the remaining of the 2014 and 2015 calendar years.

The Code Enforcement contract with Jan Ackerman was discussed. It was determined that we would not engage her services at this time.

A building permit from Kevin Sherrill was presented to the council, asking to put a trailer on property at 312 Bramley. It was determined that a trailer home could be placed as long as it meets all the requirements of Ordinance #613.

Councilman Thornburg made a motion to donate $500 to the Hodgeman County Big Bang. Councilman Olson seconded the motion; vote unanimous.

Mayor Goebel made the following committee appointments: Law Enforcement,
Councilman Thornburg; Golf Course and Airport, Councilman Steinbring; Utilities and Finance, Councilman Olson; Economic Development & Streets & Alleys, Councilman Washburn; and Streets & Parks, Lake and Wind Generation, Councilman Hendrickson. Councilman Washburn made a motion to appoint Deb McKivergan to the position of City Clerk for the year of May 1, 2014 – April 30, 2015. Councilman Hendrickson seconded the motion; vote unanimous. Councilman Steinbring made a motion to appoint Brenda Ringle to the position of City Treasurer for the year of May 1, 2014 – April 30, 2015. Councilman Thornburg seconded the motion; vote unanimous. Councilman Hendrickson made a motion to appoint Craig Crosswhite to the position of City Attorney for the year of May 1, 2014 – April 30, 2015. Councilman Steinbring seconded the motion; vote unanimous. Councilman Steinbring made a motion to appoint Karen Kyle to the position of Municipal Judge for the year of May 1, 2014 – April 30, 2015. Councilman Hendrickson seconded the motion; vote unanimous. Councilman Olson made a motion to appoint Deb McKivergan to the position of Municipal Court Clerk for the year of May 1, 2014 – April 30, 2015. Councilman Hendrickson seconded the motion; vote unanimous.

Councilman Olson presented a request for the Park-It committee to purchase one 6-foot bench, 3 4-foot benches and one 8-foot picnic table for the park in the amount of $2699. Councilman Thornburg made a motion to approve the purchase. Councilman Hendrickson seconded the motion; vote unanimous.

The council had a general discussion of City business, including having the city install lights at the elementary school basketball court if the rec. commission/school purchases them; increasing the priority of blading and maintaining dirt roads in the city; changing two stop signs out for yield signs on the streets going by the elementary school, horse droppings on the streets, the outdoor department to produce a weekly work schedule for its employees, and the chain of command for employee/council/ administrator concerns. The City Administrator and staff will follow through on the Council’s decisions and requests.

Councilman Olson made a motion to adjourn. Councilman Hendrickson seconded the motion; vote unanimous.

June 17, 2014

The Jetmore City Council met in special session on June 17, 2014. Mayor Bill Goebel called the meeting to order. Roll call was answered by Michael Hendrickson, Derek Olson, Randy Washburn, and Mike Thornburg. Also attending were City Administrator Grayson Path, City Attorney Craig Crosswhite and City Clerk Deb McKivergan.

The meeting was called to discuss the dog runs at Jetmore Veterinary Service, the City Administrator’s contract and the 2015 Budget.

Councilman Thornburg made a motion to enter into executive session for 20 minutes to discuss the contract negotiations of non elected personnel, with the Mayor, City Council and the City Attorney in attendance. Councilman Washburn seconded the motion; vote unanimous. (In at 7:07 – out at 7:27)

Councilman Washburn made a motion to come out of executive session. Councilman Olson seconded the motion; vote unanimous.

Councilman Washburn made a motion to enter into executive session for 30 minutes to discuss contract negotiations with non-elected personnel with the Mayor, Council, City Attorney and City Administrator in attendance. Councilman Hendrickson seconded the motion; vote unanimous. (In at 7:30 – out at 8:00)

Councilman Thornburg made a motion to come out of executive session. Councilman Washburn seconded the motion; vote unanimous.

Councilman Olson made a motion to adopt the extension of the City Administrator employment agreement to extend the terms of the agreement from April 14, 2014 to April 28, 2017 with the terms as more fully set out and described in the written agreement. Councilman Washburn seconded the motion; vote unanimous.

The dog run at the Vet office was discussed. The City Administrator was authorized to negotiate up to $3000 for the concrete work.

The 2015 budget was discussed. The City Administrator reported that the budget is not complete as he is still awaiting the tax estimates for 2015. The Council agreed that the Assistant City Clerk position will not have benefits for 2014 or 2015. The Council determined that maintaining a three month reserve in the utilities is necessary, the City Administrator will work on creating a written policy to support this. The Council agreed that the excess funds beyond a three month reserve will be saved as additional reserve. The Council agreed to budget for a Sewer Maintenance Program. The Council will plan to dedicate $50,000 per year to the park over the next five years, beginning in 2014. The Council agreed to absorb the Airport Fund in the General Fund for the purpose of improving the revenue stream of the General Fund. The Council determined that another utility rate increase will not be done at this time.

The City Administrator will take the decisions of the council and will update the budget to be presented at the July 3rd Council Meeting. Any other changes that arise along the way will be made up until that point.

Councilman Washburn made a motion to adjourn. Councilman Hendrickson seconded the motion; vote unanimous.