March 2014 Meeting Minutes

Meeting Minutes for March 6th in 2014.

March 6, 2014

The Jetmore City Council met in regular session on March 6, 2014. Mayor Bill Goebel called the meeting to order. Council answering roll were Michael Hendrickson, Derek Olson, Randy Washburn, Larry Steinbring and Mike Thornburg. Also attending were City Administrator Grayson Path, Sheriff Ron Ridley, Ashley Burns, Roy Hargadine, and City Foreman Brian Beil. Ray Charles and City Attorney Craig Crosswhite joined the meeting at a later time.

Minutes of the previous meetings were approved as presented.

Councilman Washburn made a motion to pay the claims for February, Appropriation Ordinance #2014-02. Councilman Thornburg seconded the motion; vote unanimous.

Roy Hargadine presented a final draft of the Jetmore City Lake Gun Range rules and regulations. Councilman Thornburg made a motion to approve and adopt the Gun Range rules and regulations as presented. Councilman Olson seconded the motion; vote unanimous.

Ashley Burns addressed the City Council regarding obtaining a CMB license. The Sheriff and the City Council explained the City ordinances as well as the state law regarding CMB and alcoholic liquor with her. The City Staff will make sure that copies of all City CMB ordinances are provided to Ms. Burns. The City Council agreed that once she has met all the requirements for applying as is stated in the ordinances, a special meeting may be called in March to address the permit.

Sheriff Ridley presented the monthly municipal activity report.

CITY ADMINISTRATOR REPORT: City Administrator Grayson Path updated the City Council on the status of the City and KMEA Power Supply contract. The contract is near completion and a special meeting will be needed to review and approve the contract. The Administrator discussed the costs, electrical specifications, city requirements, and permitting to purchasing a new or used generator unit for the power plant. The City Council directed the Administrator to prepare a RFP to send out to various known generator companies to seek a used unit to purchase. The Administrator discussed adding three-phase and single-phase hook ups to Well #12 and the four sewer lift stations to support the community in case of a power outage. An estimate cost had been given by an electrician. The City Council directed the Administrator to seek an alternative option. The Administrator presented a Kansas Department of Labor safety inspection results that require an electrical hazard analysis (Arc Flash) study be conducted to determine the appropriate levels of personal protective equipment for the City employees to wear while working on the electrical substation and distribution system. The Administrator requested that Mid-States Energy Works, Inc be hired to perform the necessary Arc Flash study. The cost will not exceed $2500.00. Councilman Olson made a motion to hire Mid-States Energy Works, Inc to perform the needed Arc Flash study. Councilman Steinbring seconded the motion; vote unanimous. The Administrator updated the City Council on the status of the new City Code book. The Council was requested to examine edited chapters and bring discussion, comments, and questions to the next regularly scheduled council meeting. As more chapters of the code are edited by city staff, they will be given to the council for examination. The Administrator presented the final draft of the Electric Installation Policy. Councilman Steinbring made a motion to adopt the new policy. Councilman Thornburg seconded the motion; vote unanimous. The Administrator reported that the water tower is still scheduled to be taken offline for 4-6 weeks starting in April for routine maintenance and painting. The Administrator presented a draft contract and RFP for City Park Mowing services this year. Councilman Olson made a motion to advertise for mowing services and to accept the contract. Councilman Hendrickson seconded that motion; Councilmen Washburn, Olson, Steinbring, and Hendrickson voted for, Councilman Thornburg voted against. Motion passed. The Administrator presented a liability insurance policy to cover the City-owned Gun Range at the City Lake. The current general liability does not cover gun ranges. Councilman Washburn made a motion to accept the insurance policy with an annual premium of $2809.00. Councilman Steinbring seconded the motion; vote unanimous. The Administrator and Sheriff requested that the City work with the Veterinarian Service to install two outdoor runs to assist the City’s animal control needs. The City will pay for the concrete and the Veterinarian Service has agreed to pay for all other needed materials. The City of Hanston will be approached as well to see if they would assist as they too will benefit from the Animal Control. Councilman Thornburg made a motion to work with the Veterinarian Service and pay for the concrete and labor. Councilman Steinbring seconded the motion; vote unanimous. The Administrator, on behalf of the City’s insurance provider EMC, discussed the Power Plant insurance policy. The council agreed that the policy should be kept. The Administrator, on behalf of Lea Ann Seiler – Economic Development, presented information on the Safe Routes to School program, a Workplace Wellness grant that was awarded for $10,000.00, the upcoming Farmer’s Market, and her attempts to obtain a Recognition Grant of $25,000.00. The Administrator, on behalf of the City Clerk, requested that the City renew the insurance policy for the City Housing at $1368.00. Councilman Thornburg made a motion to renew the policy at $1368.00. Councilman Washburn seconded the motion; vote unanimous. The Administrator, on behalf of Alan Snodgrass, presented a letter regarding an amendment in the Kansas legislature for a balanced budget.

Ray Charles addressed the City Council regarding the City Power Plant.

Councilman Steinbring made a motion to go into executive session for five minutes to discuss city employee training. Councilman Thornburg seconded the motion; vote unanimous. Those in attendance were Mayor Bill Goebel, Councilmen Steinbring, Washburn, Thornburg, and Hendrickson, and City Administrator Grayson Path. Executive session began at 7:15 pm. Councilman Steinbring made a motion to come out of executive session. Councilman Washburn seconded the motion; vote unanimous. Executive session ended at 7:20 pm.

CITY ATTORNEY REPORT: City Attorney Craig Crosswhite reported that Municipal Court continues to go well. He is working with the Administrator on the code book. He also continues to work on the City Administrator’s contract. He worked with the Administrator on the Electric Installation Policy. He worked with the Administrator, Sheriff, and Roy Hargadine on the City Lake Gun Range document. He worked with the Administrator on the mowing contract.

NEW BUSINESS: Councilman Thornburg discussed how the City performs City utility disconnects. Councilman Thornburg discussed assisting the owners of the cross on the south side of town with paying to have it lit up at night. The council agreed not to pursue this in preference for private donations by citizens to the family.

Councilman Thornburg made a motion to adjourn. Councilman Steinbring seconded the motion; vote unanimous.