May 2014 Meeting Minutes

Meeting Minutes for May 1st and 22nd in 2014.

May 1, 2014

The Jetmore City Council met in regular session on May 1, 2014. Mayor Bill Goebel called the meeting to order. Roll call was answered by Michael Hendrickson, Derek Olson, Randy Washburn, Larry Steinbring and Mike Thornburg. Also attending were City Administrator Grayson Path, City Attorney Craig Crosswhite, City Clerk Deb McKivergan and Pete Shewry.

Minutes of the previous meeting were approved as presented.

Councilman Hendrickson made a motion to pay the claims for April, Appropriation Ordinance #2014-03. Councilman Steinbring seconded the motion; vote unanimous.

ECONOMIC DEVELOPMENT REPORT: ED Director Lea Ann Seiler reported that it is time to update the Kansas Travel Guide for 2015. We have not included restaurants and RV parks in the past, but she wanted the council to think about adding them along with the attractions and lodgings. The council will notify her by June 15. She reported on the recent Camp Wild Woman. Ms. Seiler continues to work on the Safe Routes to School grant. She reminded the council of the WorkWell KS program on May 20 – 21 at the King Center. She has researched and compiled a Neighborhood Revitalization Plan and presented it to the County. She has her booth ready for the Kansas Sampler Festival. She has completed the business directory, which is always a work-in-progress. HCED has purchased their own liability and work comp insurance policy. They can now list the City as an additional named insured for an extra layer of protection. The Housing Assessment Tool will be “re-completed” in late May or Early June. She attended the required CDBG training in Lyons last month. Ms. Seiler will be ordering the tent that was received as a grant, primarily for the Farmers Market, and offered it for City use if needed. She met with two potential new businesses, but neither will work out at this time.

Mayor Goebel proclaimed May 24th as Poppy Day and Dee White, representing the American Legion Auxiliary, was on hand to accept the proclamation.

Jan Ackerman, with High Plains Investigation in Hoxie, presented a proposal for the City to use her code enforcement services. No action was taken at this time; the council will continue to look into her program.

Sheriff Ron Ridley presented the council with the April Activity Report.

CITY ADMINISTRATOR REPORT: City Administrator Grayson Path reported that the KMEA/City of Jetmore contract has been signed and executed and we began getting power from KMEA on May 1st. Bids for the engine(s) at the power plant were received. Mr. Path will analyze the bids and a special meeting will be held for the council to go through them. The water tower project continues. It is hoped to have the tower finished and operating again the week of May 5th. Mr. Path reported on an upcoming substation training held in Garden City and will send at least two of the city crew. Bids for the sewer maintenance project were opened. Bids were received from Utility Maintenance and Mayer. Again, the Administrator will analyze the bids and bring them back to the special meeting. KDOT has completed the Road Safety Audit and have requested that the City provide comment on the report. For Highway 283: The speed limits north of town will remain the same. They recommend that the speed limit for the first ¼ mile south of town be reduced from 65 mph to 55 mph. They also asked the council to consider the speed limit from South Street to the bridge. Would they like to keep the speed limit at 30 mph or raise it to 35 mph? For Highway 156: The study did not support any traffic or school crossing devices near the school. The speed limits east of town will remain the same. The speed limit for a ¼ mile stretch west of the current 45 mph sign near Longhorn Avenue will be reduced from 65 mph to 50 mph. Upon request of the Mayor, the Administrator researched the savings for each department if the City were to charge “at cost” utility rates. This will be discussed further when the budget is being set. Mr. Path presented a report of the 2014 first quarter expenditures and revenues for each department and fund and broke down the General Fund by account. The Administrator and Council discussed hiring a seasonal employee for the golf course. The council requested that the Administrator contact Dan Schuler for hiring. The council also determined that we would hire two youth for summer help. Councilman Thornburg and Councilman Olson will work on advertising for that position. The City Administrator asked for clarification to the policy manual concerning overtime pay and holiday pay. It was agreed that overtime is paid only after 40 hours WORKED, however the council agreed, due to the unusual circumstances, to pay the employees time and a half this one time for hours worked on Sunday, April 13. Mr. Path will begin work on the 2015 budget and asked for input from the council. In looking at the north hangar lease, it was discovered that there was no signed lease for the south hangar. Councilman Thornburg made a motion to approve the lease of the south hangar for Kent Rasmussen. Councilman Steinbring seconded the motion; vote unanimous. During the annual inspection of the city’s bucket truck it was discovered that it was in need of repairs in the amount of $8200. Councilman Steinbring made a motion to make the necessary repairs on the white digger truck. Councilman Hendrickson seconded the motion; vote unanimous. Councilman Steinbring made a motion to approve Resolution 2014-02, a resolution authorizing the execution of a hydro power pooling contract (LAO power project), dated as of October 1, 2014, between the City of Jetmore and the Kansas Municipal Energy Agency relating to the purchase of electricity by the City from the Kansas Municipal Energy Agency for sale or use by the City. Councilman Olson seconded the motion; vote unanimous. Mr. Path will again enlist the help of Mr. Gregg Ottinger to look over the contract. The City Administrator presented a lease for the north hanger between CPS and the City of Jetmore. Councilman Steinbring made a motion to approve the 3 year lease with an option to renew. Councilman Hendrickson seconded the motion; vote unanimous.

Mayor Goebel presented a 2013 budget from Shawn Spann for chemicals used at the golf course.

Councilman Steinbring made a motion to adjourn. Councilman Hendrickson seconded the motion; vote unanimous.

May 22, 2014

The Jetmore City Council met in special session on May 22, 2014. Mayor Bill Goebel called the meeting to order. Council members answering roll were Michael Hendrickson, Derek Olson, Larry Steinbring , Randy Washburn and Mike Thornburg. Also attending were City Administrator Grayson Path, City Attorney Craig Crosswhite, City Foreman Brian Beil and City Clerk Deb McKivergan.

The meeting was called to discuss the WAPA contract, the possibility of purchasing a valve exerciser, filling the Asst. Clerk and seasonal help positions, the power plant bids and the sewer maintenance program bids.

City Administrator Grayson Path presented and explained the WAPA/JETMORE/KMEA contract. He has reviewed the contract along with Attorney’s Craig Crosswhite and Gregg Ottinger. Councilman Olson made a motion to approve the WAPA Allocations Contract as presented. Councilman Washburn seconded the motion; vote unanimous.

The water department has requested permission to purchase a water valve exerciser, used in the maintenance and upkeep of our water valves. Councilman Washburn made a motion to purchase a water valve exerciser in the amount of $6100 from Shulte Supply. Councilman Thornburg seconded the motion; vote unanimous.

Mr. Path reported the resignation of Asst. City Clerk Lyla Lonnberg. The position was discussed. It was determined that the position would be advertised and changed to a part time position. An ad will be written and place in the Jetmore Republican. Councilman Washburn made a motion to hire Dan Shuler at $10 per hour to fill the seasonal position. Councilman Hendrickson seconded the motion; vote unanimous.

The City Administrator presented the bids for the power plant generation from CAT, Cummins, Industrial Diesel and Fairbanks Morse, along with comparison notes. Councilman Washburn made a motion to table the bids until the June 5th meeting to allow the council time to contemplate the options. Councilman Olson seconded the motion; vote unanimous.

Mr. Path presented the bids for the sewer maintenance program. After examining the bids further Councilman Olson made a motion to reject all bids. Councilman Washburn seconded the motion; vote unanimous.

Councilman Thornburg made a motion to adjourn. Councilman Hendrickson seconded the motion; vote unanimous.