October 2014 Meeting Minutes

Meeting Minutes for October 2nd and 15th in 2014.

October 2, 2014

The Jetmore City  Council met in regular session on October 2, 2014.  Mayor Bill Goebel called the meeting to order.  Roll call was answered by Councilmen Michael Hendrickson, Derek Olson, Randy Washburn, Larry Steinbring and Mike Thornburg.  Also attending were City Administrator Grayson Path, City Attorney Craig Crosswhite and City Clerk Deb McKivergan.  Citizens attending were Todd Solomon, Lorna and Emma Ford, Gus and Teresa Pool, Patsy Smith, Debbie Housman, Ray Charles, Traci Nusser, Ty Panzner and Pete Shewry.

The minutes of the previous meeting were approved as presented.

Councilman Steinbring made a motion to approve the bills for September, Appropriation Ordinance #2014-09.  Councilman Hendrickson seconded the motion; vote unanimous.

HCED REPORT:  Economic Development Director Lea Ann Seiler presented the council with a review of the Complete Streets workshop.  She invited the council to the 2014 Hunting Kickoff Media Event to he held on October 24th at Horsethief Reservoir.  Wild West Zombie Paintball will be running each Friday and Saturday in October, beginning October 3.  The Front-Line Hospitality Training is not ready for release yet.  Ms. Seiler will be completing the LMI Surveys in Jetmore in October.  She gave a summary of the Built Environment/Outdoor Summit that she recently attended and will be following up on some programs and grants that encourage people to spend time outdoors.  Ms. Seiler asked for clarification on the starting point of the Geometric Improvement project and offered suggestions to help the project run smoothly.

Mindy Cure, from Hanston Insurance Agency, met with the council and provided information and a quote for liability insurance for the rodeo grounds.  Cost of the policy for one year is $1301.  Councilman Thornburg made a motion that the City pay for liability insurance for the rodeo arena, and that the policy be listed in the Saddle Clubs name.  Councilman Washburn seconded the motion; vote unanimous.  Mayor Goebel will visit with Brent Boyd.  The City Attorney requested a list of Saddle Club members so he can provide waivers for them to sign.

Sheriff Ron Ridley presented the monthly Sheriff’s report to the council and reported on the dog issues at 416 Kenyon.  He stated that there have been six citations for dog at large through the City Court and there will be criminal charges filed against the person living at the residence for vicious dog.  The owner has been issued an order to vacate the dog through the Municipal Court.

CITY ADMINISTRATOR REPORT:  City Administrator Grayson Path recommended to the council that a decision to either award a bid or reject all bids for the purchase of a power plant engine take place tonight at this meeting.  He provided a bid tabulation sheet showing that Farabee Mechanical, Inc. was the lowest bid.  Mr. Path discussed in depth the details of the contract with Farabee Mechanical, Inc. and his recommended changes.  Councilman Steinbring made a motion that the City award the bid for the Jetmore Power Plant engine purchase to Farabee Mechanical, Inc. for the bid amount of $350,000, contingent upon the successful completion and execution of a contract.  Councilman Thornburg seconded the motion; vote unanimous. Mr. Path also recommended that the installer’s bids be awarded tonight also.  Councilman Hendrickson made a motion that the City award the bid for engine and auxiliary installation to Mid-State Erectors for the bid amount of $304,656.00, contingent upon the successful completion and execution of a contract with Mid-states Erectors and the successful completion and execution of a contract with Farabee Mechanical, Inc. and the successful delivery of the engine by Farabee Mechanical, Inc.  Councilman Olson seconded the motion; vote unanimous.  Councilman Olson made a motion that the City award the bid for engine and auxiliary electrical installation to Mid-States Energy for the bid amount of $160,160.00, contingent upon the successful completion and execution of a contract with Mid-States Energy and the successful completion and execution of a contract with with Farabee Mechanical, Inc. and the successful delivery of the engine by Farabee Mechanical, Inc.  Councilman Hendrickson seconded the motion; vote unanimous.  The City Administrator along with the City Attorney were given the authority to negotiate the contract and the council will be made aware of the final contract before signing.  With the awarding of the power plant bid, a bond is needed to pay for the expenses.  Councilman Steinbring made a motion that the City adopt Resolution #2014-06, a resolution authorizing and providing for the construction of equipment improvements to the power plant, and providing for the payment of the costs thereof.  Councilman Thornburg seconded the motion; vote unanimous.  Mr. Path informed the Council that the City of Jetmore put out RFP’s for the purchase of new air packs for the fire department.  Two providers were sent RFP’s, but both came back with issues that eliminated them from bidding, one only dealt in used equipment and the other reported that the current new Drager equipment was recalled and wouldn’t be available until next year.  The Fire Chief and the City Administrator determined that it would be best to cancel the bids until next year when the company dealing in new equipment will be asked for an estimate.  The Administrator and Fire Chief will approach the council asking permission to purchase air packs at the time they are available again.  The City Administrator informed the council that he is currently taking a four-series webinar course on the changes OSHA made to the Safety Standards for Electric Utilities.  Mr. Path reminded the Council that the City will begin working with Utility Maintenance Contractors in the next couple weeks to clean out the first one- third (1/3) of the City’s sewer lines.  Homes in the area that are being cleaned will have notices delivered to their doors informing them of what is happening and providing contact information in case they have questions or problems.  At the request of the council, the Administrator reported that the cost to have Gilmore and Bell for bond attorney assistance was $2700.00.  Mr. Path reported that Mr. Ray Charles had met with him to request compensation for damage done to the windshield of his SUV when the city crew was exercising water valves.  The council was provided details of this meeting along with the subsequent meeting with Brian Beil and Chard Burns.  The council determined that they didn’t feel the City was the cause of the damage and will not pay to have the windshield replaced.  The City Administrator reminded the council that  in late August he had sent them the final edited and summarized City Code to be reviewed.  He recommended that the council pick a date in October to hold a special meeting to review and discuss the final chapters. The Administrator will take the Council’s comments and edit the chapters.  Once this is completed, the entire code will be ready to be approved.  Mr. Path was notified by the Kansas Division of Water Resources (KDWR) that the Water Right #39111 is at the end of its current perfection period. This water right is the surface water of the City Lake.  This water permit was initially created with the intent that the City would incorporate the water into the City’s distribution system.  This water permit has a second component allowing for water storage for recreational use.  If the City allows the perfection period to expire, the recreational component will be kept up but since no water has been used for drinking, the municipal component would be dropped.  The City has an option to file for extensions in case they would utilize this asset.  The Administrator recommends that the City file for an extension to give the City the option of utilizing this surface water for drinking water.  This will have no detrimental effects on how the city lake is currently being used.  The council agreed and the Administrator will apply for the extension.  Mr. Path told the council of an upcoming training in Garden City for the Kansas Set-Off program and asked the council if they would like to utilize the program.  Councilman Washburn made a motion to enter into an agreement with Kansas Debt Recovery System.  Councilman Hendrickson seconded the motion; vote unanimous.  The City of Holton understands that they would need to deal with whoever purchases the old power plant engines for any parts they would like to purchase, but the City Administrator asked if the Council would be willing to sell some of the spare parts that are not part of the existing equipment.  The Council agreed to sell the spare parts; the Administrator will obtain the offer and present that to the council at a later time.

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite reported on City Court.  He has also been working with the City Administrator on the power plant contracts and insurance issues.  He continues to work on delinquent accounts.  He will be attending the League of Kansas Municipalities Meeting on October 10th.

Councilman Thornburg addressed the issue of the driveway on the north side of the Presto Convenience Store.  He asked about the City helping to fill in the washout in exchange for using the Presto property as a detour during the Geometric Improvement project.  The City Attorney and City Foreman will co-ordinate with Todd Solomon from Presto to get pricing etc.

The City Clerk asked about getting ASCAP licensing to play music over the outside speakers during the Christmas season.   The license is $330 per year, and will allow music to be played at any city sponsored event during that year.  Councilman Washburn made a motion to enter into the licensing agreement with ASCAP.  Councilman Olson seconded the motion; vote unanimous.

Councilman Olson reported that the Park-It Committee was planning a meeting and will begin to move forward on the park improvement project.

Councilman Olson made a motion to adjourn.  Councilman Hendrickson seconded the motion; vote unanimous.

October 15, 2014

The Jetmore City Council met in special session on October 15, 2014.  Mayor Bill Goebel called the meeting to order.  Council members present were Michael Hendrickson, Derek Olson, Randy Washburn, Larry Steinbring and Mike Thornburg.  Also attending were City Administrator Grayson Path and City Clerk Deb McKivergan

The meeting was called to discuss the Power Plant engine contract and to review the remaining chapters of the code book.

Kevin DeValkenaere, with Farabee Mechanical, Inc. was present to answer any questions the council had of him about the contract or the engine.  Councilman Steinbring made a motion to approve the contract as presented.  Councilman Thornburg seconded the motion; vote unanimous.

The meeting was then turned over to the City Administrator to discuss the code book.  Chapters II, IV, VIII, XIV, XV, and XVI were reviewed.  Suggested changes will be made and the code book will be brought back for another review.

Councilman Hendrickson made a motion to adjourn.  Councilman Washburn seconded the motion; vote unanimous.