April 2015 Meeting Minutes

Meeting Minutes for April 2nd in 2015

April 2, 2015

The Jetmore City Council met in regular session on April 2, 2015.  Mayor Bill Goebel called the meeting to order.  Roll call was answered by Michael Hendrickson, Derek Olson, Randy Washburn, Larry Steinbring and Mike Thornburg.  Also attending were City Administrator Grayson Path, City Attorney Craig Crosswhite, City Clerk Deb McKivergan and Jesse Pitts.

Minutes of the previous meeting were approved as presented.

Councilman Hendrickson made a motion to approve the bills for March, Appropriation Ordinance #2015-03.  Councilman Olson seconded the motion; vote unanimous.

Steve Pfannenstiel and Dale Borger met with the council to discuss the summer mowing contract.  Councilman Thornburg made a motion to approve the bid of $8400 for the contract, with mulching, but no bagging of the grass.  Councilman Hendrickson seconded the motion; vote unanimous.  Parkers Lawn Care was authorized to purchase other supplies for approximately $200.

Joe and Gayle Sullivan met with the council requesting a variance to the set-backs on their property at 807 Bowlus Street.  Councilman Washburn made a motion to grant the variance.  Councilman Hendrickson seconded the motion; vote unanimous.

Mayor Goebel then turned the meeting over to President of the Council Larry Steinbring.  Adree Jones and City Attorney Craig Crosswhite met with the council asking permission to delist one plat in the Jones Addition that was designated as a park.  Councilman Thornburg made a motion to delist and remove the park designation of Lot 8, Block 2 of the Jones First Addition to the City of Jetmore, KS and therefore surrender any claim the City might have to this property as a public site and/or public park.  Councilman Olson seconded the motion; vote unanimous.

The meeting was turned back over to Mayor Goebel.

CITY FOREMAN REPORT:  City Foreman Brian Beil reported to the council on projects the outside crew has been working on.  Items included flushing and installing a new water meter on Bowlus Street; repairing the phone line for #12 well; vehicle repairs; changing out dead electric meters; locates, measuring lots, road maintenance; maintenance on runway lights and helping with the power plant engine project.

Brian also asked permission from the council to purchase lids and risers for manhole covers at approximately $3600.  Councilman Steinbring made a motion to purchase the materials needed to raise the manhole covers.  Councilman Thornburg seconded the motion; vote unanimous.

Vaughn Harms, President of the Golf Course Board met with the council and presented committee updates to the council on men’s and ladies events, a recent work night and the school tournaments being held at our course this year.

Brent Boyd met with the council again and discussed their needs at the rodeo arena.  The City will provide and install one (1) 75 kVA transformer and one (1) 37 kVA transformer and have the work completed by May 1 before the Ranch Rodeo.  Councilman Washburn will get prices and get the information back to the council.  Mr. Boyd returned to the meeting later and stated that after some consideration the Saddle Club would not need the transformers; they were going to look for other resources and try to purchase new lights that would alleviate their problem.  They will come back to the City if they feel they need help installing or purchasing the lights.

Heather Burke, representing the American Legion Auxiliary, presented a proclamation to the Mayor proclaiming May 25, 2015, Poppy Day in Jetmore.

Mindy Cure, with Hanston Insurance Agency, presented the 2015/2016 insurance policy.  She went through it with the council and asked them to further review it and note any questions or changes.  Mindy will be back for the May Council meeting.

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite reported to the council that he has sent a Notice of Termination to The Great American Dirt Track/Patrick Johnson, and after 60 days things are still being removed.  The Council needs to make a decision about what to do with the race track property.  Mayor Goebel stated that he had interest from a citizen wishing to purchase a building on the track property to be moved.  The building will be offered for $1000.  The Bradford/City of Jetmore contract has been ratified.  Municipal Court is going well, however numbers are down.  Mr. Crosswhite has been working with the Administrator on the Bowman Dismantling contract.

CITY ADMINISTRATOR REPORT:  City Administrator Grayson Path presented an updated timeline for the power plant project.  Mr. Path reported that Bowman Dismantling has left the project and informed him that they would not be back.  He reported to the council that the City should request that Mr. Bowman sign a relinquish agreement.  Mr. Path presented the Council with copies of communication with Mr. Bowman and presented options of how to move forward.  Councilman Steinbring made a motion to send a relinquish form to Mr. Bowman by FAX; if that isn’t returned then a  certified letter will be sent stating that the work is going to continue as if he was relinquishing and if we don’t hear from him by 10 business days, will consider the metal relinquished.  The project will then continue with the work being done by Mid-States Erectors.  Councilman Thornburg seconded the motion.  The vote was four (4) in favor with Councilman Washburn voting against.  The council was asked how they would like to proceed with the work on the south bay.

Mayor Goebel turned the meeting over to the President of the Council at 9:42 to attend to some personal business.  He returned at 9:50.

Mr. Path met with Dale Luedke (KDOT) and held a conference call with Chad Lawson (Lochner) to discuss the GIP and the addition of the SWPPP requirement.  Due to this requirement, the project is going to be delayed until late April or early May.  Mr. Path told the council that Mr. Burke from the Hodgeman County Road Department will only store the bricks from the street project if it becomes property of the County.  The Council was asked what they would like to do.  The Mayor was asked by the council to speak with the County and Mike Burke and determine an arrangement.

Terry Bradford and Angela Bradford have completed an amendment to the farm lease agreement, assigning the late Raymond Bradford’s portion of the agreement to Angela Bradford.  Councilman Thornburg made a motion that the City amend the farm lease agreement to re-assign said lease from Raymond Bradford to Angela Bradford and that all other terms, conditions and covenants expressed in the lease remain the same.  Councilman Hendrickson seconded the motion; vote unanimous.

Mid-States Energy and the electric department attempted to replace the existing loaner OCR in the substation with our refurbished OCR, but the project became too complicated and dangerous to perform live.  The City now has two options: a city wide power outage (approx. 2 hr.) to replace the OCR at an estimated cost of $1350.00 or to purchase the OCR from Solomon Corp. at a total estimated cost of $4522.00, less if the work is done while they are already here.  The council chose option two and will purchase the OCR from Solomon Corp.

The City Administrator reported that he is beginning the budget process and will be requesting budget work sessions with the council in May.  He asked the council to write down any questions or ideas they have for the upcoming budget.

Mr. Path recently learned that the hosting site of our website deleted Josh Jordan’s account, thus deleting the City’s website and others that Mr. Jordan was operating.  There is a backup of the website through October 2014.  The City Administrator is working on updating the website.  Mr. Jordan has agreed to host the City’s website until the end of the current contract.   At that time he will assist us with finding a shared host.

The City Administrator has been working to comply with all the new electric utility OSHA requirements.  One requirement is referred to as a “job briefing” which requires the City Foreman to meet with his crew prior to each electric job and hold a quick information briefing to include safety PPE, hazard, precautions, control etc.  This requirement needs to be added to the Electric Installation Policy.  Councilman Steinbring made a motion that the City adopt the Job Briefing Policy in compliance with OSHA 1910.269(c) requiring job briefings prior to all electrical work conducted by the City electric department.  Councilman Olson seconded the motion; vote unanimous.

As part of our participation in the KMEA EMP power pools the City is also a general member of the KMEA, making it a voting member in all KMEA Board of Director decisions.  Their bylaws state that the City is to appoint a Director #1, Director #2, and an Alternate Member.  The City Administrator recommends the existing directors and alternates be re-appointed.  Councilman Steinbring made a motion that the City appoint Grayson Path to serve as Director #1 for the KMEA Board of Directors.  Councilman Thornburg seconded the motion; vote unanimous.  Councilman Thornburg made a motion that the City appoint Derek Olson to serve as Director #2 for the KMEA Board of Directors.  Councilman Steinbring seconded the motion; vote unanimous.  Councilman Steinbring made a motion that the City appoint Brian Beil to serve as Alternate Member for the KMEA Board of Directors.  Councilman Thornburg seconded the motion; vote unanimous.

Mr. Path told the council that the City underwent its annual IMA/KMIT Workers Compensation Audit and received a Gold Rating on the audit. Therefore the City will receive a 5% discount on their next Worker’s Comp insurance renewal.

KDOT-Aviation has informed the City that we have been awarded a $25,000 grant for construction costs and construction engineering to re-mark the runway.  KDOT will reimburse the City 90% up to a maximum of $25,000.  This grant was pursued following the Council’s decision to convert the approach procedures of the airport from “Visual Approach Procedures” to “Instrument Approach Procedures”.  The City Administrator will begin working with KDOT-Aviation to determine how to proceed, then bring the findings back to the council for approval prior to taking bids or quotes for the project.

Steve Burke, of the City Lake Board, has approached the City Administrator and requested that the City consider having a controlled burn at the City Lake.  The location would be a narrow section between the creek and the southernmost section of the loop near the shooting range.  The City Administrator has received approval from the WIHA and CFAP contacts and the Jetmore Fire Chief.  Mr. Burke was granted permission and will coordinate the burn with the local fire department.

Councilman Steinbring made a motion to go into executive session for 10 Minutes to discuss non-elected personnel, with the Council, Mayor and City Administrator present.  Councilman Olson seconded the motion; vote unanimous.

Councilman Steinbring made a motion to come out of executive session.  Councilman Olson seconded the motion; vote unanimous.  Councilman Steinbring made a motion to give the City Administrator Grayson Path a 4% pay increase, effective April 1, 2015.  Councilman Thornburg seconded the motion; vote unanimous.

Councilman Washburn made a motion to approve the appointment of Annette Geier to the Jetmore Public Library Board.  She will fill the unexpired second term of Loyd Wilson through June, 2015.  Councilman Thornburg seconded the motion; vote unanimous.  The library was also given permission to have their carpets cleaned.

Councilman Washburn made a motion to adjourn.  Councilman Thornburg seconded the motion; vote unanimous.