December 2015 Meeting Minutes

Meeting Minutes for December 2015

                                                                                                                                            December 3, 2015

The Jetmore City Council met in regular session on December 3, 2015.  Mayor Derek Olson called the meeting to order.  Roll call was answered by councilmen Mike Hendrickson, Jesse Pitts, Orval “Pete” Shewry, Larry Steinbring and Scott Smith.  Also attending were City Attorney Craig Crosswhite and City Clerk Deb McKivergan.

The minutes of the previous meeting were approved as presented.

Councilman Hendrickson made a motion to approve the claims for November, Appropriation Ordinance #2015-11.  Councilman Pitts seconded the motion; vote unanimous.

Dale Leudke, with KDOT, met with the council and discussed additional costs and change orders from the GI Project.  He will work with JAG and Lochner to come to a final amount due from the City.

The monthly Sheriff’s report was passed around.

 

ECONOMIC DEVELOPMENT REPORT:  ED Director Lea Ann Seiler was absent but presented the following report.  Ms. Seiler has used the funds from the Safe Routes to School grant to purchase community bike racks and other items.  She will visit with the council in January to determine if she will apply for Phase II funding.  The Kansas Health Foundation Grant project is going well and Ms. Seiler will attend the KHF Board Meeting in January as the “rural representative” for Kansas communities.  Christmas on Main will be a bit different this year.  Santa will arrive the first weekend, along with Santa Paws at the Vet Clinic, a soup luncheon and an Art Camp.  Then on Friday the 11th, there will be a Main Street Open House with a window display competition.  The tax credits are selling and she hopes to have them all sold by the 15th.  She is working with the HorseThief Board on a development project and will provide an update at the January meeting. Ms. Seiler is working on a potential project with KSU’s Development Director to host a UAS Summit in Jetmore next year.  They are now looking for good dates for the event.  Hunting season is in full swing. ED hosted a group of Outdoor Writers of Kansas last week and the community is already starting to see some of the impact from their photographs and blogs.  Jetmore will be hosting the SW Kansas Work Well Kansas Training at the King Center on December 14th and 15th.

 

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite reported to the council that he has asked ASCAP for a new agreement instead of simply renewing the 2015 agreement.  He presented Charter Ordinance #10, a charter ordinance exempting the City of Jetmore from the provisions of K.S.A. 15-201, relating to the election of officers, their terms of office, transitions to November elections, the filling of governing body vacancies, and nomination petitions; and providing substitute and additional provisions on the same subject.  Councilman Hendrickson made a motion to approve the Charter Ordinance #10.  Councilman Steinbring seconded the motion; vote unanimous.  City court is going well and Mr. Crosswhite continues to collect on delinquent utility bills. There is interest from a business wishing to locate at the industrial park if a long term (20-30 yr.) contract is possible.  Mr. Crosswhite will draft a letter to the party expressing the council’s support of a long term contract.

 

CITY FOREMAN REPORT:  City Foreman Brian Beil reported that the outside crew continues to clean and repair at the power plant.  They have placed concrete at the base of the sewer discharge pipe.  The damaged electric pole at the

Co-op station has been replaced. They performed routine duties of meter reading; draw downs on wells; road grading; locates; and meter maintenance.  Brian asked the council about replacing the bucket truck.   A new truck is scheduled in the 2016 budget; Brian and the City Administrator will get together and determine when the money will be available.  Brian also noted that there are repairs that need to be done on the current bucket truck.

 

CITY ADMINISTRATOR REPORT:  City Administrator Michael Ort was absent but left the following report.

Testing of the new engine was successfully completed on Friday, Nov. 20th and the engine and generator are ready for operation. There is still a lot to do on the south side of the building and Mr. Ort asked how we want to attempt the clean- up effort.

A water tower public meeting has been scheduled for Tuesday, January 12th, at 6:00 p.m. at the King Center.  The Administrator and the Clerk will work together to get the word out including a message on utility bills, notice in the paper, flyers in windows and possibly a letter or postcard a week ahead of the meeting.

Mr. Ort reported on his training and travel itinerary for December and reported that his family will move here the weekend of December 19th.

There has been delay after delay with the wind turbines.  However, as of December 2, Brian Lawrence told the Administrator that the towers are operational.  They were not put online on the 1st because the wind speed was too high.

Mr. Ort found out that we do not need a complete rebuild of our website.  We only need to change where the website is hosted.  It was suggested that we use godaddy.com which would only cost about $60 per year.

Mr. Ort attended the LEPC meeting on November 12th and the topic was mass fatalities management.  He was originally told that the role for the city would be supportive only.  He told them that if a mass fatality occurred, it was going to occur in one of the two population centers, Jetmore or Hanston, and that Mayor Olson and Mayor Seiler should be involved in command and control.  There is now an addition to the command structure to include either Mayor Olson or Mayor Seiler.  The cities of Jetmore and Hanston have been added to the list of persons involved in activation and operation of emergency protocols.

Mr. Ort Met with DeWayne Craghead after the meeting, who asked who the city’s Public Information Officer was.   The City needs to designate a PIO.  Mr. Craghead serves for the county and volunteered to assume those duties for the City as well.  The Council discussed several options, but no decision was made.

Lane Halling is on board and willing to assist the outside crew with electrical work.  Mr. Ort asked the council to determine what the pay scale would be for Mr. Halling.

The City Foreman has a quote for a replacement street light in the 300 block of Main, but beyond that is the cost of getting the pole to Jetmore.  It is possible that Chad Burns’ father would be willing to bring it to us for mileage, which would be approximately $366.  We will ask Mr. Burns to deliver the pole, but if he can’t then we will pay the extra shipping costs to have the company ship it.

Mr. Ort brought up that in the past the council had awarded year-end bonuses to the employees.  Councilman Steinbring made a motion to give the six full time employees and the attorney $600 bonuses and the 4 part time employees $300 bonuses.  Councilman Hendrickson seconded the motion; vote unanimous.

 

NEW BUSINESS:  Cereal Malt Beverage license applications were received from Circle K, Jetmore Food Center, Lock Restaurant and The Hideout.  Councilman Hendrickson made a motion to approve the CMB application from Circle K for sale in original and unopened containers and not for consumption on the premises.  Councilman Smith seconded the motion; the vote was four (4) in favor, with Councilman Pitts abstaining.  Councilman Steinbring made a motion to approve the CMB application for Jetmore Food Center for sale in original and unopened container and not for consumption on the premises.  Councilman Hendrickson seconded the motion; the vote was four (4) in favor with Councilman Pitts abstaining.  Councilman Hendrickson made a motion to approve the CMB application of Lock Restaurant for consumption on the premises.  Councilman Smith seconded the motion; the vote was four (4) in favor with Councilman Pitts abstaining.  Councilman Hendrickson made a motion to approve the CMB application for The Hideout for consumption on the premises.  Councilman Smith seconded the motion; the vote was four (4) in favor with Councilman Pitts abstaining.  Councilman Hendrickson made a motion to approve the CMB application for The Hideout for sale in original and unopened container and not for consumption on the premises.  Councilman Steinbring seconded the motion; the vote was four (4) in favor  with Councilman Pitts abstaining.

The City Administrator and the City Foreman will be asked to look at the set-backs in the alley of the 400 block of Main.

Councilman Hendrickson made a motion to go into executive session for 20 minutes to discuss the hiring of an Assistant Clerk, with the Council and Clerk in attendance.  Councilman Smith seconded the motion; vote unanimous.  Councilman Smith made a motion to come out of executive session.  Councilman Hendrickson seconded the motion; vote unanimous.  Councilman Hendrickson made a motion to offer the position of Assistant City Clerk to Kelsey Keese at $12.75 per hour, for 20-30 hours per week as needed and with an evaluation after 90 days.  Councilman Pitts seconded the motion; vote unanimous.

Councilman Steinbring told the council that he will cover some of the holes at the power plant with tin and he will also trim the tree at Sunshine Park.

Councilman Steinbring made a motion to adjourn.  Councilman Hendrickson seconded the motion; vote unanimous.