February 2015 Meeting Minutes

Meeting Minutes for February 5th in 2015.

February 5, 2015

The Jetmore City Council met in regular session on February 5, 2015.  Mayor Bill Goebel called the meeting to order.  Roll call was answered by Michael Hendrickson, Derek Olson, Larry Steinbring and Mike Thornburg.  Absent was Randy Washburn.   Also attending were City Administrator Grayson Path, City Clerk Deb McKivergan, Jess Pitts and Pete Shewry.

Minutes of the previous meeting were read and approved.

HCED REPORT:  Economic Development Director Lea Ann Seiler reported that she has the CDBG surveys nearly completed and Great Plains is reporting a good rate of return.  Ms. Seiler announced that on June 7 the Bike Across Kansas (BAK) and their support team will be spending a night in Jetmore.  She has received a pilot grant with the Kansas Alliance for Wellness, which is used to promote agriculture and wellness.  She will attend a CDBG training in Topeka in early March.  She has been attending area trade shows.  She is working at the Haun Museum for the Smithsonian Display that will be coming in mid March.  She is gearing up for the upcoming Farmers Market season and continues to work on the trails grant and becoming an e-Community.

Christian Schuler and Jason Schuler met with the council to ask permission to paint house numbers on the curbs for some residences in Jetmore, a project for his Eagle Scout Award.  Councilman Steinbring made a motion that the City provide funding for the paint.  Councilman Hendrickson seconded the motion; vote unanimous.  Mr. Schuler will coordinate with the City Foreman to get the paint.

Norman Bamberger met with the council requesting permission to place a 500 gallon propane tank on his property in the alley of the 400 block between Main Street and Roughton Street.  Councilman Hendrickson made a motion to allow Norman Bamberger to place a 500 gallon propane tank on his property, for personal use only and not for resale, and following the safety guidelines set out by the City Administrator.  Councilman Thornburg seconded the motion; vote unanimous.

Councilman Steinbring made a motion to enter into executive session for 5 minutes (7:25 – 7:30) to discuss an oil lease between Cobalt Energy and the City of Jetmore, with the Mayor, City Council and Administrator in attendance.  Councilman Thornburg seconded the motion; vote unanimous.  Councilman Steinbring made a motion to come out of executive session.  Councilman Olson seconded the motion; vote unanimous.  Councilman Hendrickson made a motion to approve the lease with Cobalt Energy for $30 per acre, pending the City Attorney and the City Administrator approving the contract.  Councilman Steinbring seconded the motion; vote unanimous.

Sheriff Jared Walker met with the council and presented the activity report for January.

ADMINISTRATOR REPORT:  City Administrator Grayson Path updated the Council on the work being done at the power plant.  Bowman Dismantling is scheduled to have engines #5-7 with their auxiliary equipment removed from the north bay between Feb. 1st and Feb. 15th.  Farabee Mechanical is scheduled to start their phase of the work on February 16th.  When their work is completed, approximately mid-March, Mid States Energy and Mid State Erectors will begin the installation phase.

Mr. Path has made the requested changes to the Code book and presented the changes to the Council.  Councilman Steinbring made a motion to approve Ordinance #634, an ordinance adopting the codification of the ordinances of the City of Jetmore, Kansas.  Councilman Hendrickson seconded the motion; vote unanimous.

The Western Area Power Administration (WAPA) has initiated their intent to extend all of their customers’ contracts for a term of 30 years beyond the existing expiration date.   Jetmore receives approximately 10% of its yearly power from WAPA, and this contract extension would lock in access to this reliable and low cost energy source until 2054.  Councilman Olson made a motion to adopt Resolution #2015-01, authorizing the completion and signing of the WAPA Allocation Assignment Agreement.  Councilman Hendrickson seconded the motion; vote unanimous.

The City Administrator is proceeding with the necessary steps towards getting a CDBG grant for the water project.  There are small things the City can do to provide a better score towards receiving competitive grants as well as improve our policies and procedures.  The KRWA has offered to assist the City with preparing a Source Water Protection Plan.  The EPA mandated that each state prepare an assessment the public water systems can use to protect their water sources from contamination.

Dirks, Anthony and Duncan have sent the City an engagement letter for the 2014 audit contract, at a cost not to exceed $9750.00.

Rocking M-Radio has submitted their 2015 proposal for the City to be included in all promotion ads for the Horsethief Festival and receive 1,166 spots of 30-second radio space to used prior to December 2015. The funding for this comes out of the Tourism Fund.  Councilman Thornburg made a motion to approve the advertising contract with Rocking-M Radio for $3500.00.  Councilman Olson seconded the motion; vote unanimous.

The City Attorney, City Administrator and Lawrence Wind and Solar have agreed and signed an addendum, to the existing maintenance contract.  The new addendum is for $21,640.00 to install the new controls and perform the needed maintenance work.  Lawrence Wind and Solar has 8 months from the addendum date to validate that the wind towers are performing.  Mr. Lawrence will order the needed parts once his payment has been received.

The City Administrator has amended the current electric installation policy to include a section allowing for an avenue of collecting a portion of lost revenue in the event of an electric meter failing.  Councilman Steinbring made a motion that the Electric Installation Policy be amended to include a payment calculation for electric meters that fail.  Councilman Olson seconded the motion; vote unanimous.

CITY FOREMAN REPORT:  City Foreman Brian Beil reported that the outside crew, along with J & J electric, have completed the needed work for the Post Rock Trading Co. to hook up their new equipment.  They have removed all of the oil and anti-freeze from the power plant.  Larry Fagen has replaced the motor in his City pick-up.  They have replaced light bulbs in the King Center, repaired street lights, cleaned lift stations, trimmed trees and repaired a fire hydrant that was damaged by Brown’s Corner Café.

NEW BUSINESS:   The City Clerk presented a request from the librarian to have the carpets cleaned in the library.  The Clerk will get a quote from Heaven’s Best and bring it back to a later meeting.

Councilman Hendrickson made a motion to adjourn. Councilman Steinbring seconded the motion; vote unanimous.