January 2015 Meeting Minutes

Meeting Minutes for January 5th and 13th in 2015.

January 5, 2015

The Jetmore City Council met in regular session on January 5, 2015.  Mayor Bill Goebel called the meeting to order.  Roll call was answered by Derek Olson, Randy Washburn, Larry Steinbring and Mike Thornburg.  Absent was Michael Hendrickson.  Also attending were City Administrator Grayson Path, City Attorney Craig Crosswhite and City Clerk Deb McKivergan.

Minutes of the previous meeting were approved as presented.

Councilman Thornburg made a motion to pay the claims for December, Appropriation Ordinance #2014-12.  Councilman Washburn seconded the motion; vote unanimous.

Joe Stairrett met with the Council to request a variance to the electric installation policy.  Mr. Stairrett needs an upgrade to his service at his business on Main Street and the current policy states that the petitioner would pay for the project up front then would be offered a rebate to recover the costs.  He is requesting that the City pay for the project up front.  Councilman Washburn made a motion to grant the variance and have the City pay for the project up front.  Councilman Olson seconded the motion; vote unanimous.

Roy Hargadine and Steve Burke from the Lake Committee met with the Council requesting permission to purchase two car-port type shelters to place over their shooting tables at the gun range at an approximate cost of $1200.00.  Councilman Washburn made a motion to approve the purchase of two shelters for the shooting tables.  Councilman Thornburg seconded the motion; vote unanimous.  They also discussed the lake use and the hunting policy.

Emmet Aistrup and Darrell Craghead discussed with the council the heli-pad that the County is installing near the Hodgeman County Health Center.  The vacating of Douglas Street south of Bramley Street and the use of Tucker Street west of Clay Street were discussed.  No action was taken at this time.

Ray Griffin presented a cereal malt beverage application for council review.  It was determined that he needed a corporate application.  He will complete the corporate application and bring it back to the March Council meeting.

Jared Walker, the new Hodgeman County Sheriff introduced himself to the council and presented the December activity report and the 2014 activity report.

CITY ADMINISTRATOR REPORT:  City Administrator Grayson Path presented an updated timeline for the work to be done at the power plant.  So far, everything is on schedule.

Mr. Path has made edits to the proposed City Code and would like set a time to meet and discuss these changes and any others the Council would like to make.  A special meeting will be held on January 13th at 6:00 for this purpose.

The City Administrator reminded the council that he and the Fire Chief had prepared an RFP for the purchase of new air packs last fall and these RFP’s were cancelled due to not being able to get the correct equipment.  The air packs are available and the Administrator whether the council would like to put out another bid or do something different.   Councilman Olson made a motion that the City Administrator and the Fire Chief be granted authority to negotiate and purchase three air pack systems meeting the requested specifications, for the City fire truck.  Councilman Thornburg seconded the motion; vote unanimous.

Mr. Path reported to the Council that following the December council meeting he notified Lawrence Wind and Solar of the City’s intent to ask for a second opinion on the wind turbine condition and repairs. City Foreman Brian Beil has contacted Aeronautica Windpower who came to examine the wind turbines and will send a report at a later date.  Mr. Path will also ask Mr. Lawrence to attend the special meeting on January 13th.

The City Administrator has looked into the number of pole attachments for United Wireless and Fairpoint using the Osmose data.  He presented an ordinance for the Council to consider using in amending/upgrading the franchise fees starting in 2015.  Councilman Thornburg made a motion that the City of Jetmore adopt Ordinance #633, an ordinance amending pole attachment charges for the City of Jetmore.  Councilman Steinbring seconded the motion; vote unanimous.

The City Administrator was asked by the Council to look into getting Well #14 and the main sewer lift station hooked up in order to attach a mobile generator in case of emergency while the power plant is being worked on.  The Administrator and Foreman have looked into pricing and found that a generator can be rented for less than $500 per day.  The size we need is normally available.  A new generator would cost between $25,000 and $45,000, including installation.  Used equipment is also an option but the price is from $10,000 up.  It was determined that the City would rent one if the need would arise.

Mr. Path told the council that the next KMEA EMP3 monthly meeting will be held in Jetmore on January 15th at the King Center.  He encouraged any of the council members to attend.

Mr. Path will attend a KSMAP Emergency Planning Summit on January 29th and 30th in Salina Kansas.

Mr. Path also requested permission to be absent from the March 5th council meeting to attend his brother’s wedding.

CITY FOREMEN REPORT:  City Foreman Brian Beil reported that the City crew is still removing oil and anti-freeze from the engines at the plant.  They are changing light bulbs at the King Center and Mr. Beil suggested the Council look into updating the fluorescent lights in the King Center and Library.  The City of Cimarron assisted in cleaning out the sewer lift stations and the City crew have also been busy moving snow.

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite reported that he continues to work on the request to vacate Golden Wind Avenue.  He has drafted a letter to a City resident concerning their dog and meter reading.  City Court is going well.  He continues to collect on delinquent utility bills.  He has written a termination letter for the Great American Dirt Track contract.

Councilman Thornburg thanked the Council for the use of the King Center for the Feed the Spirit Dinner on Christmas and reported that they had served about 50 people and they were able to share the leftovers with a family who had lost a loved one over the holidays.

Councilman Thornburg also suggested that the City needed an educational program to encourage shopping at home.

Councilman Olson addressed the park and which direction the committee might go with the plan.  Any decisions will be delayed until the next meeting when the full council is in attendance.

Councilman Washburn made a motion to adjourn.  Councilman Olson seconded the motion; vote unanimous.

January 13, 2015

The Jetmore City Council met in special session on January 13, 2015.  Mayor Bill Goebel called the meeting to order.  Council members answering roll were Michael Hendrickson, Derek Olson, Randy Washburn, Larry Steinbring and Mike Thornburg.  Also attending were City Administrator Grayson Path, City Attorney Craig Crosswhite and City Clerk Deb McKivergan.

The meeting was called to discuss the proposed City Code Book, parking in the 400 block of Main Street, golf course advertising, snow removal on the sidewalks in the business district of Main Street, the wind turbines and KMU safety training.

City Administrator Grayson Path requested permission from the Council to enter into an agreement with the Kansas Municipal Utilities (KMU) to have monthly safety trainings held in Jetmore for the city crew.  It would be held one day each month for eight hours and trainings would be held on electric, water, sewer and park departments.  The program is a two year agreement and is $1,333.00 per quarter or $5,333.00 per year.  Councilman Olson suggested finding a nearby town to participate and help defray the expenses.  Councilman Olson made a motion that the City of Jetmore enter into an agreement with the Kansas Municipal Utilities to perform monthly safety training courses for the City’s utility employees.  Councilman Steinbring seconded the motion; vote unanimous.

Brian Lawrence, with Lawrence Wind and Solar met with the council to answer questions from the council about the wind towers and the needed repairs.  Mr. Lawrence went over the assessment from Aeronautica Windpower.  Councilman Washburn made a motion to proceed with the contract and to purchase the approximately $21,000 controls upon approval of a contract by the City Administrator and City Attorney.  Councilman Steinbring seconded the motion; with Councilmen Hendrickson, Washburn, Steinbring and Thornburg voting yes and Councilman Olson voting no.

The parking in the 400 block of Main Street on the west side of the street was discussed.  Councilman Thornburg made a motion to leave the parking as is now, but change it to parallel parking after the streetscape project is complete. The motion died for lack of a second.

Councilman Thornburg noted that it is time to advertise for memberships at the golf course and the new cart shed.  He will put advertising in the Jetmore Republican.

Snow removal in the business district on Main Street was discussed.  No action was taken.

The City Administrator presented the edits to the proposed City Code, based off the discussions from earlier meetings.  The chapters examined tonight are Chapter 2, Animal Control; Chapter 3, Beverages; Chapter 5, Business Regulations;

Chapter 7, Fire; Chapter 8, Health and Welfare and Chapter 15, Utilities.  Once the council comes to a conclusion on these sections, then the Administrator will work with the Attorney and the League to prepare the final code book for approval by the Council.

Councilman Hendrickson made a motion to adjourn.  Councilman Olson seconded the motion; vote unanimous.