June 2015 Meeting Minutes

 

Meeting Minutes for June 2015

June 4, 2015

The Jetmore City Council met in regular session on June 4, 2015.  Mayor Derek Olson called the meeting to order.  Roll call was answered by Councilmen Michael Hendrickson, Jesse Pitts, Pete Shewry, Larry Steinbring and Scott Smith.  Also attending were City Administrator Grayson Path, City Clerk Deb McKivergan, City Foreman Brian Beil and Caleb Baugh with Lochner, Inc.

Minutes of the previous meeting were approved as presented.

City Administrator Grayson Path was recognized for his service to the City of Jetmore.

Councilman Hendrickson made a motion to pay the bills for May, Appropriation Ordinance #2015-05.  Councilman Smith seconded the motion; vote unanimous.

 

ECONOMIC DEVELOPMENT REPORT:  Economic Development Director Lea Ann Seiler reported on activities in her office.  She reported on GROW (Growing Rural Opportunities Work).  Work continues on the e-community partnership.  She will include the hotel, City Lake, Kenyon Nature Park, Horsethief Reservoir, Haun Museum and Cheyenne Hills Golf Course in the upcoming Kansas Travel Guide.   She continues to work on the Safe Routes to School project and has visited with JAG about assisting with the project.  The Bike Across Kansas will have over 900 people traveling through Jetmore on June 7-8.  Horsethief Reservoir will be used for military training on June 7 at 10:30 a.m.  The public is invited to watch.  Lea Ann has completed the Kansas at Your Service Training and encouraged the council to take the training.  She is working on having a Glamp-fest at the Camp Wild Women in September.  She is looking into ways that business entities in the community can work together to get lower prices on supplies.

Ty Panzner met with the council and told them that he met with the school board and received an okay from them to proceed with the plan to build a sidewalk from Cheyenne Development to the school.  He will continue to look for funding for the project.

Matthew Medill, from Dirks, Anthony & Duncan, presented the 2014 audit report.

Mindy Cure, with Hanston Insurance Agency, went through the insurance policy with the new council and to explain the premium break-down and asked if they would like to make any additions or changes.

 

CITY FOREMAN REPORT:  City Foreman Brian Beil reported on the activity of the outside crew.  Due to recent rains, they have been mowing and spraying all the City properties and blading alleys and roads.  They have been cleaning scrap iron and concrete at the power plant and changed the transformer in the alley behind the power plant.  They have been performing regular maintenance on their equipment.  They helped get the lights going on the baseball fields and helped get the chlorine going at the swimming pool along with their regular daily duties.

 

CITY ADMINISTRATOR REPORT:  City Administrator Grayson Path presented an updated timeline for work that needs to be completed at the power plant.

The GIP project has been delayed by the rains.  The Haun Museum portion of the project is nearly complete.  Dale Luedke is working with JAG on pricing for the water meter service change order.  Councilman Hendrickson made a motion to allow Mayor Olson to negotiate the change order with JAG for the water line replacement, up to $15,000.  Councilman Smith seconded the motion; vote unanimous.

Mr. Path made the changes requested by the council for the 2016 budget.  The budget still needs information from the LKM and the County Clerk.  The council discussed ways to cut the budget, including the schedule for sealing streets.  It was decided that we would continue to purchase the rock to seal the streets, but not seal again until next year.

The Administrator discovered mistakes in Chapter 15 of the code book.  He presented ordinances to correct these mistakes.  Councilman Steinbring made a motion to approve Ordinance #635, an ordinance amending the Code of the City of Jetmore by adding sections regarding the City’s demarcation responsibilities on utilities.  Councilman Hendrickson seconded the motion; vote unanimous.  Councilman Hendrickson made a motion to approve Ordinance #636, an ordinance amending the Code of the City of Jetmore by adding sections regarding pole attachment charges.  Councilman Pitts seconded the motion; vote unanimous.  Councilman Steinbring made a motion to approve Ordinance #637, an ordinance amending the Code of the City of Jetmore by repealing Chapter 15 Article 6 regarding gas.  Councilman Hendrickson seconded the motion; vote unanimous.

The Administrator and the Mayor have been working together to schedule council training.  Don Osenbaugh, retired LKM employee and current municipal consultant, provided training two years ago and is available to present another training.  It was determined that we would hold a two hour training on Thursday, August 13 at 6:00 p.m.

Mayor Olson discussed the LifeTeam services and suggested that we would be able to have information available at the office and possibly put information on our utility bills, but we were not willing to collect money and do paperwork for them.

 

CITY CLERK:  It was discovered that there was termite damage at the King Center.  General Pest Control presented an estimate for treatment in the amount of $1,349.00.  Councilman Steinbring made a motion to accept the proposal of General Pest Control.  Councilman Hendrickson seconded the motion; vote unanimous.  Our current three year Business Services Agreement with Fairpoint Communications has expired and they have presented another three year agreement with the same terms.  Councilman Smith made a motion to approve the agreement with Fairpoint Communications.  Councilman Pitts seconded the motion.  The vote was four in favor, with Councilman Shewry abstaining.  The City Clerk reported on the procedure for turning the loan money back to Rural Development.  Councilman Hendrickson made a motion to proceed with returning the money.  Councilman Smith seconded the motion; vote unanimous.

Councilman Smith made a motion to donate $500 to the Hodgeman County Big Bang celebration.  Councilman Steinbring seconded the motion; vote unanimous.

 

Mayor Olson made the following committee appointments:

  • Councilman Shewry – Law Enforcement and Economic Development
  • Councilman Steinbring – Golf Course and Airport
  • Councilman Hendrickson – Utilities and Lake
  • Councilman Smith – Wind Generation and Streets & Alleys
  • Councilman Pitts – Finance and Parks

 

Councilman Hendrickson made a motion to go into executive session for 20 minutes, from 10:15 – 10:25, to discuss non-elected personnel, with the Council and City Administrator present.  Councilman Steinbring seconded the motion; vote unanimous.

Councilman Hendrickson made a motion to come out of executive session.  Councilman Smith seconded the motion; vote unanimous.

Councilman Hendrickson made a motion to adjourn.  Councilman Pitts seconded the motion; vote unanimous.

 

June 29, 2015

The Jetmore City Council met in special session on June 29, 2015.  Mayor Derek Olson called the meeting to order.  Councilmen present were Mike Hendrickson, Jesse Pitts, Pete Shewry and Larry Steinbring.  Absent was Scott Smith.  Also attending were Sheriff Jared Walker, City Attorney Craig Crosswhite, City Clerk Deb McKivergan and Mike Thornburg.

The meeting was called to discuss Chapter 3 of the City Code, and specifically Article 104.

Councilman Hendrickson made a motion to approve Ordinance #638, an ordinance amending Section 3-104 of the Jetmore City Code book.  Councilman Steinbring seconded the motion; vote unanimous.

Councilman Shewry made a motion that the councilmen waive the $50 special meeting fee for this meeting.  Councilman Pitts seconded the motion; vote unanimous.

Councilman Hendrickson made a motion to adjourn.  Councilman Steinbring seconded the motion; vote unanimous.