Meeting Minutes for May 2015
May 7, 2015
The Jetmore City Council met in regular session on May 7, 2015. Mayor Bill Goebel called the meeting to order. Councilmen answering roll were Michael Hendrickson, Derek Olson, Randy Washburn, Larry Steinbring and Mike Thornburg. Also attending were City Administrator Grayson Path, City Attorney Craig Crosswhite and City Clerk Deb McKivergan.
Minutes of the previous meeting were approved as presented.
Councilman Hendrickson made a motion to approve the bills for April, Appropriation Ordinance #2015-04. Councilman Steinbring seconded the motion; vote unanimous.
City Attorney Craig Crosswhite administered the Oath of Office to newly elected Mayor Derek Olson. Mr. Crosswhite then administered the Oath of Office to newly elected Councilmen Orval “Pete” Shewry and Jesse Pitts. The outgoing Mayor and Councilmen were dismissed.
Mayor Olson nominated Scott Smith to fill the open position on the council. Councilman Hendrickson made a motion to approve the nomination of Scott Smith to fill the unexpired council position created when Derek Olson was elected Mayor. Councilman Pitts seconded the motion; vote unanimous. Mr. Smith will take the Oath of Office upon final approval of his employer.
ECONOMIC DEVELOPMENT REPORT: Economic Development Director Lea Ann Seiler reported that she continues to work to get a walkway installed from the Cheyenne Development to the school and is looking for funding for the project. The Kansas Tour Guide will be published soon and the City listings will be the same as in the past issues. The Camp Wild Woman held in April was again a big success.
The monthly Sheriff Department report was presented to the council.
Larry and Marilyn Demoret met with the council to request a variance from Chapter 13, Article 1 of the code book, asking to remove the damaged sidewalk in from of their house and plant the area to grass. Councilman Steinbring made a motion to allow the variance. Councilman Hendrickson seconded the motion; vote unanimous.
Jacque Sherrill and Paulette Knobbe, from The Jetmore Public Library, presented the proposed 2016 library budget and explained any changes from the 2015 budget. They also asked that the City continue to pay the electric bill for the library.
Aaron and Jacque Sherrill visited with the council about having an ice cream truck that they would sell treats from this summer. They were requesting a waiver of the $35.00 daily solicitor’s fee. Councilman Hendrickson made a motion to waive the daily fee of $35.00. Councilman Steinbring seconded the motion; vote unanimous.
Jessica Reyes, with Lifeteam Critical Care Transport, explained their services to the council and visited with them about a membership program they are providing and they are looking for opportunities to get information to the citizens. No decision was made at this meeting; Ms. Reyes will be in contact with the council at a later date.
Dennis Burk, with the Kansas Department of Labor, Industrial Safety and Health Division, explained that the City recently underwent its bi-annual safety inspection. He spoke with the Council about what KDOL does and discussed the general safety awareness that the Council and staff need to be aware of and implementing, including having an arc flash study done and someone from the city having a competent person rating for any time they are trenching.
Ty Panzner met with the council and presented plans for a walking path from the Cheyenne Development to the school and asked the council to consider this project when they are planning the 2016 budget.
Dale Luedke, from KDOT and Caleb Baugh from Lochner, presented a change order to the service lines for the existing meters. The current plan is to replace the service line up to the curb and splice in with the existing line beyond the curb. The change order would run new service lines all the way to the meter. Councilman Shewry made a motion that the City Council grant authority to the Mayor and Administrator to work with KDOT to approve the final cost to replace the service lines in the GIP up to a maximum of $12,600.00. Councilman Steinbring seconded the motion, vote unanimous.
CITY ATTORNEY REPORT: City Attorney Craig Crosswhite reported that he has been working with the Administrator and Farabee Mechanical for the removal of the scrap metal left at the power plant. He has documented what is remaining and it is now property of the City. He is still working with Hodgeman County on a written proposal for the helipad at the Health Center. The shooting range continues to be popular. Municipal Court is going smoothly; the number of tickets is down considerably. At the request of the City Clerk and the Hideout owners, he researched whether the Hideout could be open on Sunday, June 7, when the Bike Across Kansas tour would be going through. The Hideout can be open. The hangars are seeing some activity with spring spraying and rents are up to date. Mr. Crosswhite continues to monitor the racetrack area and suggested the City begin to clean the property as soon as possible.
CITY FOREMAN REPORT: City Foreman Brian Beil reported that the City crew has been working on the following projects: monthly water samples and yearly nitrate samples; got the mowers repaired and ready to mow; they have been replacing bulbs in street lights; the mosquito fogger has been inspected and calibrated; street sweeping; utility locates; exposed manhole lids; installed an electric service for Scott Rudzik; repaired water leaks on Main Street; and concrete work at power plant. Mr. Beil asked the council to approve some overtime hours to get caught up, due to extra projects and rain. The City Administrator also asked the council to approve overtime hours worked in late March and early April that was caused by a power outage and the delivery of the power plant engine. The handbook states that employees would be paid straight time for the extra hours, due to holidays, but the Administrator requested they be granted overtime pay since those hours were emergencies outside of their control. Councilman Hendrickson made a motion to allow the vacation and to allow vacation hours only, no sick hours, to count toward hours worked during the month of May when they are catching up. Councilman Shewry seconded the motion; vote unanimous.
CITY ADMINSITRATOR REPORT: City Administrator Grayson Path presented the Council with an updated timeline for the power plant project. The radiator is in need of a proper hail guard. This was not included in the contracts, therefore the Administrator contacted Burns Welding to complete the hail guard and install it. Councilman Hendrickson made a motion to approve the estimated price of $4024.20 provided by Burns Welding to build the necessary hail guard for the power plant engine radiator. Councilman Steinbring seconded the motion; vote unanimous.
As per Mid-States Energy’s contract to install the electrical components, the City is needing to purchase a new station power padmount transformer. Mid-States assisted the City in sizing the correct equipment. They presented two options to the City. The plant needs at least a 150 kVA transformer at a cost of $6700.00, however if the council would like to increase to a 225 kVA transformer in the event that another engine would ever be added the cost would be $7700.00. Councilman Steinbring made a motion that the City purchase the 150 kVA transformer for $6700.00 in accordance with the Mid-States Energy contract signed November 6, 2014. Councilman Hendrickson seconded the motion; vote unanimous.
Mr. Path reported on the Geometric Improvement project which began on April 24, 2015. The contractors have hit water mains and service lines three times with their equipment, requiring that the City employees spend several hours fixing them. The Administrator is working with KDOT to seek compensation for this labor.
The City Administrator presented a draft budget to the council and asked that they look it over and set a special meeting to focus on only the budget.
Mr. Path presented a preliminary study of the breakdown of the City’s insurance policy and made several suggestions for items that the council might consider dropping, studying, or lowering to liability only. Mindy Cure will attend the June 4th meeting and go through the premium breakdown.
There have been several inquiries from youth about summer help positions with the City. It was determined that we wouldn’t hire summer help due to the number of large projects going on.
Mr. Path expanded on the report from Dennis Burks. The City will need to utilize its KMU Safety Training Agreement to conduct trainings over blood-borne pathogens, safe trenching and competent digger. The City will also need to invest in safe digging equipment such as a trench box or hydraulic shoring. The City Administrator is currently pricing this equipment.
The City Administrator reported that he has updated the web site. He will not be attending the Basics of Budgeting Workshop in Garden City on May 27 and asked if anyone from the council was interested in attending. The LKM Governing Body Institute will be held in Topeka on May 15-16. The Administrator was asked to look into on-site training for the council.
Mr. Path placed his 30 day notice of resignation.
CITY CLERK REPORT: Resolution 2015-02, a GAAP Waiver resolution, was presented. Councilman Hendrickson made a motion to approve Resolution 2015-02. Councilman Pitts seconded the motion; vote unanimous.
It was found that the Assistant Clerk had not been added to the City Bond Policy. Councilman Steinbring made a motion to bond the Assistant Clerk in the amount of $20,000. Councilman Hendrickson seconded the motion; vote unanimous.
Wayne Schwartz has approached the City about holding a Memorial Day parade and street dance. Councilman Steinbring made a motion to close Wash Street between Main and Bowlus Streets on Saturday, May 23rd from 5:00 – 12:00 midnight. Councilman Hendrickson seconded the motion; vote unanimous. The City will also purchase event insurance for the parade and street dance.
The bricks from the street project were discussed. Several citizens want them for various sized projects. The Clerk asked for clarification of what would be done with the bricks. Some have already been dedicated to the Lions Club, Museum and County. It was determined that the bricks would be given to local people who only want a few bricks first, then after August 1, people wanting larger amounts and people from out of county will be offered the bricks. There will be no charge for the bricks.
The City clerk presented prices for updates at the King Center, including painting, refinishing the hall floors and putting new fixtures in the bathrooms. The draft budget has money allotted for these projects.
Mayor Derek Olson submitted the following appointments for May 2014 – April 2015. Councilman Hendrickson made a motion to approve the appointment of Deb McKivergan to the City Clerk position. Councilman Shewry seconded the motion; vote unanimous. Councilman Steinbring made a motion to approve the appointment of Brenda Ringle to the City Treasurer’s position. Councilman Hendrickson seconded the motion; vote unanimous. Councilman Hendrickson made a motion to approve the appointment of Craig Crosswhite to the position of City Attorney. Councilman Steinbring seconded the motion; vote unanimous. Councilman Steinbring made a motion to approve the appointment of Karen Kyle to the position of City Judge. Councilman Hendrickson seconded the motion; vote unanimous. Councilman Hendrickson made a motion to appoint Deb McKivergan to the position of Court Clerk. Councilman Steinbring seconded the motion; vote unanimous.
Councilman Steinbring made a motion to adjourn. Councilman Hendrickson seconded the motion; vote unanimous.
May 20, 2015
The Jetmore City Council met in special session on May 20, 2015. Mayor Derek Olson called the meeting to order. Councilmen present were Mike Hendrickson, Jesse Pitts, Pete Shewry and Larry Steinbring. Also attending were City Administrator Grayson Path, City Attorney Craig Crosswhite and City Clerk Deb McKivergan.
The meeting was called to discuss the hiring of a new administrator; discuss the seismic survey at the airport property; swear in new councilman and elect a president of the council; review and discuss the power plant project and review, review and discuss the proposed 2016 budget and have the City Administrator present a detailed list of projects to the City Council.
Mike Koss, from the League of Kansas Municipalities visited with the council about League services. He explained the process and timeline for finding a new administrator. Councilman Steinbring made a motion to enter into a contract with the League to help find a new administrator, pending the approval of the contract by the City Attorney. Councilman Hendrickson seconded the motion; vote unanimous.
City Attorney Craig Crosswhite swore in the new Councilmember Scott Smith.
Taylor Hess, with Cobalt Energy, presented a permit for a seismic survey on the crop land at the airbase. Councilman Hendrickson made a motion to approve the 3-D Seismic Permit Request in the amount of $5 per acre, 355 acres, for a total of $1775 with all monies paid directly to the tenants Terry Bradford and Angela Bradford and any damages to crops also being paid to Terry Bradford and Angela Bradford, pending the addition of this language to the permit request. Councilman Pitts seconded the motion; vote unanimous.
City Administrator Grayson Path introduced Mike Schmaderer form Mid-States Energy and Bill Hilger from Mid-States Erectors to the new council. They walked through the process going forward on the power plant project. They will work closely with the City Foreman and the Mayor to complete the project. The Council will also utilize the services of Ken Juno.
The Council discussed the position of President of the Council. Councilman Hendrickson made a motion to have Councilman Steinbring continue to serve in that position. Councilman Smith seconded the motion; vote unanimous.
The City Administrator presented a detailed list of projects currently going on in the City and gave his recommendations for moving forward with these projects.
Mr. Path then went through the proposed 2016 budget fund by fund and line item by line item. The council made recommendations and suggested changes. Mr. Path will make the proposed changes and bring the adjusted budget back to the June 4th meeting.
Councilman Steinbring made a motion to adjourn. Councilman Hendrickson seconded the motion; vote unanimous.