November 2015 Meeting Minutes

Meeting Minutes for November 2015

                                                                                                                                            November 2, 2015

The Jetmore City Council met in regular session on November 2, 2015.  Mayor Derek Olson called the meeting to order.  Roll call was answered by Mike Hendrickson, Jesse Pitts, Orval “Pete” Shewry, Scott Smith and Larry Steinbring.

Minutes of the previous meeting were approved as presented.

Councilman Hendrickson made a motion to approve the bills for October, Appropriation Ordinance #2015-10.  Councilman Smith seconded the motion; vote unanimous.

Chelsea Schwartz met with the council requesting permission to use the clubhouse for “Cocktails and Canvas”.   She was asked to look at the building to see if it was big enough, then go to the golf course board to discuss a rate for the use.

Darrin Boger met with the council to share his concerns about the dog code and asked questions about the ordinance for alcohol at the fairgrounds.

Sheriff Jared Walker presented the monthly activity report.

 

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite reported that the ASCAP Music Agreement is up for renewal and he is asking for a new contract instead of just renewing the current contract.  He discussed with the council the new legislation to change the council elections from the spring to the fall.  He will draft a new charter ordinance for the council to review at the next meeting.

Lee Morss , with Perryton Iron, discussed with the council the damage to the door frame, the concrete floor and the soot on the new engine caused from the demolition of the engines on the south side of the power plant.  The council agreed to pay him the remaining $8,000 of the contract in full.

 

CITY FOREMAN REPORT:

City Foreman Brian Beil reported that the outside crew has been doing the final mowing of the season; routine duties of meter reading, installing water and electric services; locates; water and sewer reports; winterizing equipment; equipment maintenance and cleaning at the power plant.  Brian asked about some of the equipment that we are no longer using.  It was decided that he would list the 1976 Ford Bucket Truck, the 1989 Chevy Pick-up and the bush hog mower would be listed on Purple Wave and sold as is.  Brian asked how much diesel fuel would need to be put in the new tank.  It was decided to purchase 2500 gallons.  The Administrator and Foreman will price fuel that is a good quality for the engines and then purchase at their discretion. The City has a bid from J & J Powerline Contractors to change ten (10) power poles, identified by the Osmose as being the most urgent.  It was decided to use creosote poles.  Councilman Pitts made a motion to approve the bid from J & J Powerline in the amount of $31,449.47 to replace the ten power poles.  Councilman Hendrickson seconded the motion; vote unanimous.

 

CITY ADMINISTRATOR REPORT:

City Administrator Michael Ort reported on his upcoming trainings and conferences.

An insurance inspector recently surveyed the changes to the power plant and recommended we add a chain link fence around the new radiator.  Two bids were received:  Superior Fence in the amount of $2,183.21 and Dee Jays in the amount of $2,277.95.  Councilman Steinbring made a motion to approve the bid from Superior Fence.  Councilman Hendrickson seconded the motion; vote unanimous.

Brian Lawrence, his programmer and the City Administrator determined that the computer equipment would be placed on City property instead of on the County property.  Brian Lawrence reported on the work he had done ahead of the programmer’s and expected the turbines to be operational by the end of this week.  Mr. Lawrence declined an invitation to be present at the council meeting but would like to schedule a time, maybe next week, to demonstrate the towers’ operation to the council.

Mr. Ort is looking into the City’s health insurance and gathering information about other options that might be available to us that would be useful to the employees and save the City money.  He has information from Cary Hall of Benefits by Design and Jan from the ECCHIC Group.

Mr. Ort spoke with Chris from Lochner in mid October.  They are aware of our desire to push work on the airport off until 2017, but that we have submitted an application with KDOT Aviation to be considered for funding in the 2016 decision process.  They believe the work necessary to make the runway right may be more extensive than originally thought, but neither opinion is based on a thorough onsite inspection. Mr. Ort got advice from Lochner on how the process should go from this point; they will pay a visit sometime next spring or summer.

Mike Schmaderer with Midstates Energy has made a recommendation for a 1000 watt inverter for the substation.  This will allow the guys to trip the reclosers in the station using stored energy in the station battery rather than having to fire up an engine to trip them.  The process without the inverter is more manual and presents an added danger.  The cost for the inverter and installation is $1,195.00.  Councilman Hendrickson made a motion to purchase the inverter.  Councilman Smith seconded the motion; vote unanimous.

Mr. Ort recently got literature on capital improvement plans at the League Conference and has been poring over that information.  He has been gathering information regarding the City’s capital improvement effort into next year and created a spreadsheet with all the capital outlay line items in the 2016 budget.  He will continue to work with Brian to compile a list of needs in electric, water, sewer and street and parks and work to prioritize that list and bring the completed list back to the council for approval.

We currently have 568, 30 second ads left for 2015 with Rocking M Radio.  We expected to have 416 at this point which could be used for the Journey to Bethlehem.  Since we have extra, Mr. Ort has reached out to the museum, the Lions Club and Economic Development to see if they have use for the extras for upcoming community events.  Council gave Mr. Ort their approval.

The City Administrator divided the city into sections and spent a few days canvassing for code violations.  This was simply for data collection.  The list was presented to the council to determine how to proceed.  Mr. Ort will determine the most critical violations and begin the process of sending out letters.  He will keep the council informed of his progress.

Mr. Ort met with Alison Guthrie to talk about her vision going forward with Kenyon Park.  It is her desire to extend the park and the trail south to Park Street.  There is currently not money in the budget for the project; could there be grants available?

The Administrator met with Roy Hargadine on October 8th about using some of the items left at the former racetrack.  He didn’t find anything useful for the shooting range but will use the countertops from the concession stands at the pay station at the lake.

Beth Warren, with Ranson Financial has completed her analysis of our water utility.  The full and abbreviated versions were shared with the council.  It is her determination that our utility will be able to fulfill the loan obligations and service the debt with increases to the rate.  An increase to the water rates only would require a 46.5% increase; an increase in rates and a .5% sales tax would require a 28.5% rate increase.  An application for the Kansas Public Water Supply Loan Fund is already in process.  A public meeting will be scheduled with Dennis Bowman from Earle’s Engineering and the City Council.

 

NEW BUSINESS:  The City Clerk will put an ad in the Jetmore Republican to begin the process of hiring a new Asst. Clerk/Billing Clerk.

The Park-It Committee was awarded a $300 grant from the Community Foundation which they hope to put toward a drinking fountain at the City Park.

Brian Beil asked what the council would like to do with the concrete that was damaged on the driveway to the south entrance to the power plant.  The damaged concrete will be removed and the driveway will be left for now.  The power plant also needs repairs to the roof.  Douglas Roofing will be asked to look at the roof and give an estimate.

Councilman Smith made a motion to adjourn.  Councilman Hendrickson seconded the motion; vote unanimous.