August 2016 Meeting Minutes

Meeting Minutes for August 4th and 29th

                                                                                                                                            August 4, 2016

The Jetmore City Council met in regular session on August 4, 2016.  Mayor Derek Olson called the meeting to order. Roll call was answered by Jess Pitts, and Larry Steinbring.  Absent were Michael Hendrickson and Scott Smith.  Also attending were City Administrator Michael Ort, City Attorney Craig Crosswhite and City Clerk Deb McKivergan.

ECONOMIC DEVELOPMENT REPORT:  E. D. Director Lea Ann Seiler showed the council t-shirts that were given to business owners that promoted shopping local.  She also showed door hangars that will be placed on doors at the motel promoting Jetmore.  The first annual chalk festival and hot dog feed had 23 entries.  Ms. Seiler continues to work to get events that would bring bus tour groups to Jetmore.  They will soon begin work to replace the next level of windows at the courthouse.  She has updated our entries in the Kansas Travel Guide.  Ms. Seiler is working with area bankers and the e-Community loans.

Pete Shewry joined the meeting at 7:14 p.m.

Sheriff Jared Walker presented the monthly activity report and reported that Bill Killen and Grant Stairrett both passed the Academy and their office will soon be back to full staff.

The minutes of the previous meeting were approved as presented.

Councilman Pitts made a motion to pay the claims for July, Appropriation Ordinance #2016-07.  Councilman Steinbring seconded the motion; vote unanimous.

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite reported that he is working on code enforcement with the code enforcement officer.  Municipal Court is going well.  Mr. Crosswhite visited with the council about an 80 acre tract at the golf course that we currently have a 99 year lease on.  The family would like to donate it to the City.  Mr. Crosswhite will make contact with the golf course board before finalizing the proposal.

CITY FOREMAN REPORT:   City Foreman Brian Beil reported that the outside crew has been performing their regular monthly duties along with patching and sealing streets and alleys in town, the school parking lot and the road to the cemetery.  The recent rains have caused extra mowing, road blading and mosquito spraying.  They spent two days training for the new direct read meters that are being installed.  J & J Power Lines recently changed out one-half of the damaged utility poles.

CITY ADMINISTRATOR REPORT:  City Administrator Michael Ort provided the council with his August schedule.

Airport:  Tom Trumble of Olsson Associates has finalized the plan for the airport and has sent it to be advertised.  Bid opening is set for August 10th at 11:00 a.m.

Water Project:  The KDHE loan application is complete and we are awaiting a decision from them.  As of 8/1 the interest rate has dropped to 1.82%, which would give us an annual debt service of approximately $143,000.00.  Our portion of the Rural Development application is complete except for the public meeting requirement.  Mr. Ort explained the procedure for the public meeting. Other than our portion, Dennis Bowman has been in contact with an RD official about his PER and how/if he needs to update it for the RD application.  When the PER is completed we will wait for a determination.  Junior and Jenny Lu Hey have offered property for placement of the water tower.  The engineers both approve of that location.

Power Plant:  Ed Weisshaar, from Fairbanks Morse, was in Jetmore in place of Ken Juno to observe the running of the engine on July 27th.  Mr. Weisshaar had a lot of great feedback and instructions for the staff. Mr. Weisshaar has written a report and that report was forwarded to Farabee for review.  Mr. Ort will keep in touch with Kevin from Farabee and make sure they get here to fix the problems with the engine before the warranty expires on November 23rd.  Mr. Ort visited with Neal Daney from KMEA about our inability to conduct the capability test.  Jetmore will not be penalized because of what they will regard as a forced outage.  If the current situation can’t be corrected very soon, the capability test will be put off until next year and they will go forward assuming the 2750 kW they have for capacity for us now.

Power Poles:  Half of the power poles have been replaced.  There was only one report of a complaint by a business owner, but J & J were able to work with the complainant and the work got done.

Wind Turbines:  Mr. Ort is still waiting on word from Aeronautica on how much the repairs to our turbines will cost.  An e-mail was sent to the Western Wind Turbine Technician Manager on July 11th.  He indicated that it is difficult to get replacement parts for our turbines but that he would reach out to his supplier to see if he could get prices for our repair needs.

Health Insurance:  We received our renewal packet from BCBSKS last week and premiums have gone down for all categories.  Mr. Ort continues to look for other options for health insurance.

Budget:  Mr. Ort is still working to finalize the budget before advertising the public hearing.

Sales Tax:  Mr. Ort reported on the sales tax vote and outlined the next steps in implementing the tax.

CITY CLERK REPORT:  City Clerk Deb McKivergan presented the renewal from Advance Insurance for life and D&D insurance.  The premium had no increase.  Councilman Steinbring made a motion o renew the Advance Insurance policy.  Councilman Pitts seconded the motion; vote unanimous.

Mike Bernhardt asked to have the remaining street bricks for a project involving the “Christ Died for Me” hill.  The brick is available on a first come first served basis.

The council then discussed the proposed 2017 budget.  The hearing will be set for August 22nd at 7:00 p.m. and then a public meeting for the USDA loan will be held at 7:15.

Councilman Steinbring made a motion to adjourn.  Councilman Pitts seconded the motion; vote unanimous.


August 29, 2016

The Jetmore City Council met in special session on August 29th, 2016.  Mayor Derek Olson called the meeting to order.  Roll call was answered by Councilmen Mike Hendrickson, Jesse Pitts, Orval “Pete” Shewry, Scott Smith and Larry Steinbring.  Also attending were City Administrator Michael Ort and City Clerk Deb McKivergan.

The meeting was called to hold the budget hearing, hold a public meeting for the water tower project funding and to review the bid tabulation for the airport runway project.

City Administrator Michael Ort presented the 2017 budget.  Councilman Hendrickson made a motion to approve the budget as presented.  Councilman Smith seconded the motion; vote unanimous.  The budget hearing was then closed.

Mr. Ort presented the council with the details of the rural development loan application.  The council was reminded of the public meeting held in January at the King Center that was attended by over 50 citizens and that a video of that meeting is posted on the City website,

Mr. Ort presented the bid tabulation for the airport runway project.  The council had questions; Mr. Ort will gather the information requested and bring it back to the regular council meeting on September 1st.

Councilman Hendrickson made a motion to adjourn.  Councilman Pitts seconded the motion; vote unanimous.