Meeting Minutes for January 7th and 12th
January 7, 2016
The Jetmore City Council met in regular session on January 7, 2016. Mayor Derek Olson called the meeting to order. Roll call was answered by Councilmen Mike Hendrickson, Jess Pitts, Pete Shewry, Larry Steinbring and Scott Smith.
Also attending were City Administrator Michael Ort, City Attorney Craig Crosswhite, Sheriff Jared Walker, Undersheriff Jeff Channel, City Clerk Deb McKivergan and Jennifer Ort.
Minutes of the previous meeting were approved as presented.
Councilman Hendrickson made a motion to pay the claims for December, Appropriation Ordinance #2015-12. Councilman Smith seconded the motion; vote unanimous.
ECONOMIC DEVELOPMENT REPORT: ED Director Lea Ann Seiler reported that she has received the final payment on the Safe Routes to School Grant and asked the council to consider whether they want to apply for phase two or not and let her know. She will be working with the local youth on an entrepreneur project. All of the tax credits were sold and she will meet soon to see how they can be used in our community. She continues to work with WorkWell Kansas on healthy lifestyle ideas for our community. She is working on a possible sanctioned BBQ contest to be held locally this summer. She is finalizing the USDA grant for the ambulance equipment. She is working with two businesses who are looking to expand.
Doug Helmke, with Kansas Rural Water Association, met with the council and presented the Source Water Protection Plan to the council. The council will have the City Attorney look over the plan and then make a decision at the next council meeting.
Mike Thornburg met with the council to thank them for the use of the King Center for the Feed the Spirit Dinner on Christmas Day. He served approximately 100 people this year and asked to use the King Center again next Christmas.
Sheriff Jared Walker and Undersheriff Jeff Channell met with the council and discussed hunting in rural areas of the city limits; they are working with the local vet on the management of stray dogs and discussed the increase in the Law Enforcement Training fees collected on the city tickets.
CITY ATTORNEY REPORT: City Attorney Craig Crosswhite presented the council with a resolution designating the Jetmore Republican as the official paper. Charter Ordinance #10 was finalized and will be published. The Hg. County Commissioners have approached him about a helipad at the hospital and how it would affect the City; he has had conversations with the County Clerk, which at this point are just informational. He has reviewed the lease with Elite Properties in preparation for another entity purchasing the property. City court is going well and he continues to collect on past due accounts.
CITY FOREMAN REPORT: City Foreman Brian Beil reported that the city has been performing routine duties including but not limited to cleaning around the power plant; street and road repair; Christmas decorations taken down, repaired and stored; lift station repaired; monthly water samples, fixing water lines, fire hydrants and the water main break in the south part of town; replacing broken poles, service line maintenance; transformer repair, substation maintenance; locates and property line markings, bucket truck repairs; and snow removal and operation of the power plant during the storm. Brian also reported that he is working on a plan to replace the next set of poles identified as critical. He has listed the old bucket truck, a pick-up and a mower on Purple Wave and the auctions end on January 12th and 19th.
CITY ADMINISTRATOR REPORT: City Administrator Michael Ort updated the council on his schedule and upcoming conferences/meetings.
*The power plant is operational and it was used for several hours during the December 14th snow storm. Due to that experience they learned of several items that were needed including radio headphones; a box of earplugs; emergency lighting; and flashlights. These items have all been purchased. They are working on a written startup procedure, and a water leak in the SE corner of the building, and a covering for the control panel to protect it from water and debris.
*A public meeting will be held on January 12th to address the water tower issues. Dennis Bowman from Earle’s Engineering will address the council and the public. The meeting will be videotaped and put on the website. Funding will also be discussed.
*Mr. Ort has received bids from four (4) companies to replace the water main going under the creek: Nowak Construction – $73,500 for encased; $45,000 w/out encasement; Deep Creek Construction – $64,051 for encased, $31,767 w/out encasement; Charlie’s Trenching – $62,800 for encased, $32,250 w/out encasement and Will Kaufman $29,800 not encased. Mr. Kaufman was not asked for an encased bid because it was determined that not encased was the way to go. Councilman Steinbring made a motion to approve the bid of Will Kaufman in the amount of $29,800 to replace the water main. Councilman Shewry seconded the motion; vote unanimous.
*The City Administrator reported that the end of the year financial statements look good, no funds were over budget. The council discussed the budget for 2016. They also discussed the Capital Outlay funds and how to best use them.
*Mr. Ort reported that as of December 22nd, the east wind tower was operational but the west tower is waiting on a repair on a blade which was discovered to have a crack in it. Mr. Ort discussed the repair schedule with Mr. Lawrence and expressed his desire to get the towers repaired as soon as possible. Then on the 23rd of December, safety controls failed and the Administrator and Foreman enlisted the help of Lance Roth to help alleviate the problem. Mr. Ort suggested that the City needs to discuss the contract that is in place with Mr. Lawrence. The City Attorney and City Administrator will look at the contract and determine if legal action is warranted at this time.
*Mr. Ort found out from KMEA that our power capacity obligation is a one year agreement that began on June 1, 2015 and will not be fulfilled until May 31. 2016. Until that time we will pay capacity charge in full. After May 31, the capacity charge will be reduced, but still in place because we are just short of our peak capacity.
*Lane Halling was told about the offer of $25/hr. and a retainer for his help with electric repairs. It was his opinion that the hourly rate seemed the fairest and he declined the 4 hour minimum offer. He provided the administrator with a list of equipment needed for the guys to work safely. J&J Power Poles replaced the 10 problem poles and new power poles have been ordered and delivered. Mr. Ort is also looking to replace the bucket truck. The Foreman presented a bid for a new truck. The Council asked that he continue to look for other options.
*Mr. Ort reported that the website is set up and currently being hosted with GoDaddy.com.
*The City Administrator discussed the hours of the office staff. The City Clerk will return to her previous schedule of 35 hours per week (9:00 to 12:00 and 1:00 to 5:00) and the assistant will work 30 hours per week (9:00 – 12:00 and 1:00 – 3:00).
*Mr. Ort is still looking into other options for health insurance coverage. The staff has until the end of the month to complete the online assessment and application.
*Rocking M Radio sent Mr. Ort another invitation to sponsor Horsethief the Festival in June of 2016. The sponsorship is the same as previous years: a bank of 1166 thirty second commercials for use through December of 2016 and 10 pairs of tickets to the festival. The cost is again $3500. Councilman Steinbring made a motion to renew the sponsorship. Councilman Hendrickson seconded the motion; vote unanimous.
NEW BUSINESS: The City Clerk presented the GAAP Waiver for 2016. Councilman Smith made a motion to approve Resolution 2016-01. Councilman Pitts seconded the motion; vote unanimous.
* A resolution designating an official newspaper was presented to the council. Councilman Steinbring made a motion to approve Resolution 2016-02, a resolution designating the Jetmore Republican as the official newspaper of the Jetmore City Council.
*The Park-It committee presented a request for a drinking fountain to be purchased with funds from the Community Foundation Grant monies. Councilman Pitts made a motion to purchase a triple bowl concrete drinking fountain from Plumbing Supply.com in the amount of $3,765.40 plus shipping of $175.00. Councilman Shewry seconded the motion; vote unanimous.
*The United Methodist Church has requested that two more handicap parking spaces be dedicated in front of their church. These would be the first space east of the stop sign at Bowlus and Highway and the first space south of that same stop sign, both adjacent to the current handicap spaces. Councilman Smith made a motion to approve the addition of these two handicap parking spaces. Councilman Hendrickson seconded the motion; vote unanimous.
Councilman Steinbring made a motion to go into executive session for ten (10) minutes to discuss non-elected personnel, with the Council and Attorney present. Councilman Smith seconded the motion; vote unanimous. Councilman Hendrickson made a motion to come out of executive session; Councilman Smith seconded the motion; vote unanimous. Councilman Hendrickson made a motion to go into executive session for five (5) minutes to discuss non elected personnel, with the Council and Administrator present. Councilman Smith seconded the motion; vote unanimous. Councilman Hendrickson made a motion to come out of executive session. Councilman Pitts seconded the motion; vote unanimous. Councilman Smith made a motion to grant the following pay raises: all full time employees will receive 3.5% increase, the Administrator will receive 1.75% increase and the golf course and King Center janitor will receive $1.00 per hour increase. Councilman Steinbring seconded the motion; vote unanimous.
Councilman Hendrickson made a motion to adjourn. Councilman Pitts seconded the motion; vote unanimous.
January 12, 2016
The Jetmore City Council met in special session on January 12, 2016. The meeting was held at the King Center. Mayor Derek Olson called the meeting to order. Councilmen answering roll were Mike Hendrickson, Jesse Pitts, Orval “Pete” Shewry, Larry Steinbring and Scott Smith. Also attending were City Administrator Michael Ort and City Clerk Deb McKivergan, and approximately 50 residents of the City.
The meeting was called to discuss the preliminary plans for a new water tower.
Pete Earles and Dennis Bowman from Earles Engineering and Inspection provided a power point presentation and then answered questions from the community and the council.
Councilman Hendrickson made a motion to adjourn. Councilman Smith seconded the motion; vote unanimous.