July 2016 Meeting Minutes

Meeting Minutes for July 7th and 21st

                                                                                                                                            July 7, 2016

The Jetmore City Council met in regular session on July 7, 2016.  Mayor Derek Olson called the meeting to order.  Councilmen answering roll were Mike Hendrickson, Jesse Pitts, Orval “Pete” Shewry,Larry Steinbring and Scott Smith.  Also attending were City Administrator Michael Ort, City Attorney Craig Crosswhite, City Foreman Brian Beil and City Clerk Deb McKivergan.

Minutes of the previous meeting were approved as presented.

Councilman Hendrickson made a motion to approve the claims for June, Appropriation Ordinance #2016-06.  Councilman Pitts seconded the motion; vote unanimous.

Mathew Medill, with Dirks, Anthony & Duncan, presented the 2015 audit report and visited with the council about the budget preparation.

Kelsey Keese, Code Enforcement Officer, presented a report on code enforcement cases so far and visited with the council about how to proceed from here.  It was determined that we will send letters to the two cases that we currently have complaints on and then begin work on new properties.

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite reported that he has made changes in the request for annexation and the papers are now with Dale Leudke.  He has also prepared an ordinance for annexation.  Mr. Crosswhite reported on municipal court; discussed the sales tax coming up on the ballot on August 2nd; the hanger lease with CPS and the Wind Tower lease, which will be discussed further with the Administrators report.  Mr. Crosswhite will bring a draft ordinance that addresses RV parks in addition to mobile home parks and will designate mobile home parks by legal description.

CITY FORMAN REPORT:  City Forman Brian Beil reported that they have been mowing city properties; working on equipment; spraying for mosquitoes; installing new direct read water meters; blading roads and making repairs at the City Lake; making preparation for street sealing,  along with their routine duties.  Brian reported that they have begun to change out the electric meters and asked advice about replacing the A-Base meters.  He also reported that  J-J Electric would be in town the week of July 11 to begin changing out power poles.  They will also begin street sealing on July 19th.

CITY ADMINISTRATOR REPORT:  City Administrator Michael Ort presented the council his July schedule.  He noted that  he is hosting the EMP3 meeting in Jetmore and invited and encouraged the Mayor and Council to attend.


*Mr. Ort reported on changes made to the leasing policy set forth by FAA requiring non-aeronautical use leases to be month-to-month rather than a long term lease.

*Tom of Olsson Associates was here to examine the runway on June 21st and is in the process of making a plan.

*A hydrant is being replaced to allow aerial sprayers to operate out of our airport.  A spraying service out of Pratt has requested permission to fly out of our airport for a few days, perhaps a couple of weeks, doing business for Right Co-op.

Water Project:

*Rose Mary Saunders sent requests for review from various agencies and received requests back from the Kansas Historical Society and the Army Corps of Engineers.  Information was sent back to the Historical Society and we received word back that the information was sufficient.  The information for the Corps of Engineers will have to come from Earle’e Engineering.  Mr. Ort is still working with Phillip Fishburn from Midwest Assistance Program on the USDA/RD application.  A lot of progress has been made and they continue to work through the process.  They believe they will be able to complete the process by the mid August or early September.  The sales tax election ad was placed in the paper and will run in the four July issues of the Republican.  Mr. Ort is looking into property in West Jetmore to place the tower on.  Dennis Bowman indicated that the proposed location would be very desirable because of the proximity to the current system.

Power Plant:

*The oil leak in the turbo has been repaired and the engine is back online and ready for use.  The staff will soon conduct a capability test for KMEA which will determine our max capacity and therefore, our capacity costs.  Ken Juno is scheduled to come to Jetmore the last week of July to observe the engine running, assess the condition of the engine, give guidance on what might need to be corrected before warranty runs out and to educate staff in the proper operation of the engine.

Health Insurance:

*Mr. Ort has discovered another opportunity for health insurance for the City employees.  He has reached out to the company and is waiting to hear back from them to see if it would work for the City.

Wind Turbines:

*Mr. Ort presented a sample maintenance agreement from Aeronautica, out of Colorado, for the City wind towers.  The contract would include two maintenance visits per year and 24/7 monitoring.  Unscheduled maintenance would be a significant cost to the City.  Because our wind towers are in need of repair Mr. Ort doesn’t believe that Aeronautica is a cost effective option for Jetmore at this time.  Brian Lawrence informed Mr. Ort via email that he is ceasing all wind turbine repair and maintenance work, therefore he knows of no other option at this time.  The Council asked Mr. Ort to try to get an approximate cost of needed repairs to determine if the towers are worth repairing.  There are currently three invoices outstanding that are the result of work addressing the mechanical problems that were beyond the scope of the contracted work from last year, that work having to do solely with the electronic control system of the towers.  Mr. Ort and the City Attorney will write a letter to Mr. Lawrence addressing the invoices.

2017 Budget:

*Mr. Ort has built the 2017 budget and recommended a special meeting later in July to work through the budget together with the Council.  A Special meeting will be set on either July 21st or 22nd and the council will be notified.

Councilman Smith made a motion to donate $500 to the Hg. County Big Bang.  Councilman Hendrickson seconded the motion; vote unanimous.

The Law Enforcement Training Fee was increased to $22.50 for municipalities and the council was asked if they would like to increase the court fees.  They determined that they would leave the court costs the same as they are currently.

Councilman Steinbring made a motion to adjourn.  Councilman Smith seconded the motion; vote unanimous.


July 21, 2016

The Jetmore City Council met in special session on July 21, 2016.  Mayor Derek Olson called the meeting to order.  Roll call was answered by Councilmen Jess Pitts, Pete Shewry, Larry Steinbring and Scott Smith.  Absent was Councilman Mike Hendrickson.

The meeting was called to discuss the 2017 budget.

Councilman Pitts made a motion to adjourn.  Councilman Smith seconded the motion; vote unsnimoua.