March 2016 Meeting Minutes

Meeting Minutes for March 3rd

                                                                                                                                            March 3, 2016

The Jetmore City Council met in regular session on March 3, 2016.  Mayor Derek Olson called the meeting to order.  Roll call was answered by councilmen Mike Hendrickson, Jesse Pitts, Pete Shewry, Larry Steinbring and Scott Smith.  Also attending were City Administrator Michael Ort, City Attorney Craig Crosswhite, and City Clerk Deb McKivergan.

The minutes of the previous meeting were approved as presented.

Councilman Hendrickson made a motion to approve the bills for February, Appropriation Ordinance #2016-02.  Councilman Smith seconded the motion; vote unanimous.

The City Administrator explained the funding options for the water tower project.  The meeting was then opened for public comment.  There being no public comment, the council determined that they would pursue the approximately $2,000,000 for the water tower with a .50% sales tax voted by the public in the general election and the difference in the amount will come from a line item on the water bills in an amount of approximately $15.25 per meter.  Councilman Smith made a motion to close the public comment section of the meeting.  Councilman Steinbring seconded the motion; vote unanimous.

ECONOMIC DEVELOPMENT REPORT:  Economic Development Director Lea Ann Seiler met with the council and told them that she has been promoting Hodgeman County and the City of Jetmore in lots of trade shows.  She is working to put together bus tours that would stop in Jetmore.  She was recently involved in a youth entrepreneur project that involved three students form Hodgeman County High School, all of whom performed very well.  The mileage markers have been delivered and she will soon begin mapping out a walking path.  She is looking to hold a seminar in Jetmore that will pursue branding our town.  She will visit with businesses in the community and will look into ways to make the seminar the most cost effective for the community.

Casey Fitzgerald visited with the council about the possibility of placing a dirt berm between the rifle range and the pistol range for safety purposes.  Mr. Fitzgerald was given permission to coordinate with the lake board to make this project happen.

Sheriff Jared Walker and Undersheriff Jeff Channell presented the monthly report to the council and visited about lake permit sales.  They also discussed a senate bill that will be introduced affecting the distribution of fine monies for tickets written in the city limits.

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite discussed with the council the process for annexing the westbound lane of K-156 into the city limits in order to lower the speed limit on that highway.  A bill was received from Lawrence Wind and Solar for repairs to the wind towers.  Mr. Crosswhite suggested we not pay the bill at this time.  City court is going well.  Mr. Crosswhite has signed the lease for the Industrial Park property and has sent it back to the lessee.

CITY FOREMEN REPORT:  City Foremen Brian Beil reported that the city has been performing regular maintenance on the city equipment; adding rock to the sewer discharge area, and taking sewer samples; taking water samples, replacing the fire hydrant by the water tower, fixing a water leak at the golf course, flushing water meters, installing the new water main and taking draw down on the city wells.  They ran the power plant on February 17th, did a chemical treatment at the power plant, replaced a service line that had been damaged by a fallen limb and took a tree limb out of the primary line.  Meters were read mid month.  The streets were swept and parking lines were painted at the new     vo-ag building. All items listed with Purple Wave have been delivered.  Brian also suggested we advertise for summer mowing help.  The Foreman and the Administrator will advertise for mowing bids and have them by the April meeting.

CITY ADMINISTRATOR REPORT:  City Administrator Michael Ort reported his schedule for March.  Mr. Ort has begun running a budget spreadsheet and will be tracking expenses monthly for 2016 and will present that information bi-monthly or quarterly.  He will also track that information relative to the last couple of years to help him with the 2017 budget preparation.

*The water main project under the creek was completed on 2/22-24.  Utility Service Group will be in town on March 8 to repair the water tower leak.

*Rose Mary Saunders, with Ranson Financials, will be in Jetmore on March 24th to assist the Administrator in filling out the KDHE application for the water improvement project.    As of now, we are waiting on an exact plan that is being worked on by Dennis Bowman (Earle’s Engineering).  It was discussed that we place the water tower further north, at the south end of the driving range.  Also, a more comprehensive plan which could include replacing the 4” lines in town with 6” lines was discussed.

*Mr. Ort has received one bid already for water meters, from Salina Supply Co. for ITRON radio read starter package and 24 meters and 24 encoders for $21, 048.  Given that there are 467 meters in town, if we planned to complete the project over 4 years, we could purchase 150 meters and encoders for the next two years for $28,425 and the balance of 143 meters and encoders the fourth year for a total of $27,098.50.  Councilman Hendrickson made a motion to begin phase one of the water meter replacement from Salina Supply in the amount of $21,048.  Councilman Pitts seconded the motion; vote unanimous.

*A work day is scheduled for March 26th at the power plant.

* A quote was received from Jim Abel at J&J Power Poles to replace the critical poles, in the amount of $158,967.74.  The council discussed how many poles they wanted to replace at a time.

*Brian Lawrence has continued to work on the towers and has made some progress.  Mr. Ort has made contact with three wind tower contractors and is still in the process of gathering information from them about what a maintenance contract would look like.  He expects to have that information available at the April council meeting.

*Mr. Ort has completed the KMU Mutual Aid Agreement.

*Roy Hargadine has asked about placing two picnic tables and a grill stand at the shooting range.  He believes he can get the tables donated and the grill built for only the cost of materials, both from the school Vo-Ag department.

* The lease contract and other documents for the industrial park property have been signed by the Mayor and are in the lessee’s possession.  The lessee is scheduled to close on the property soon.  The contaminated dirt from the parking lot is set to be removed in Mid March.  Doug Dumler from KDHE will be here to oversee the process.

*Two excavators have come to inspect the old city dump property and have given a rough estimate of the costs involved.  An estimate was presented by Brad Dobler in the amount of $1,140-$1,420.  An estimate was received from Bud Brack in the amount of $1,050-$1,400.  Mr. Ort will contact Bud Brack and work with him to complete the project.

*Mr. Ort e-mailed Dennis O’Connor on Feb. 8th regarding the airport project and asked if we were able to wait until 2017 to do the runway project.  We are required to wait until FY-2017, however FY-2017 begins July 1, 2016 for the state so we have until June 30, 2017.  KDOT Aviation has a new director as of Feb. 23rd.  As the budget process wraps up later this year, the Administrator will reach out to engineering firms and begin to put a plan together.  The whole process should only take a few months, assuming engineering is in place and ready to go.

*Mr. Ort wrote a letter to KDOT expressing the desire of the City to see the speed limit on K-156 reduced to 30 mph within the city limits of Jetmore.  On Feb. 23 Dale Luedke, with KDOT, came to visit with the Administrator and they were joined on the phone by the Mayor.  He informed them that the Deputy State Engineer was willing to lower the speed limit and had authorized Date to negotiate the limit with us.  Mr. Luedke offered 35 mph and asked if the City was agreeable.  On March 1st, the Mayor indicated, per Dale Luedke, that because only a portion of K-156 lies within the city limits, we will have to annex the west bound lane into the city limits in order to reduce the speed limit.  Mr. Luedke will assist the City with this process if needed.

*Kolt Washburn approached Russ Hunt about summer work at the golf course.  He is interested in a career in golf course management.  This would allow the City the ability to continue to split Dan Shuler’s time between the golf course and the shop.  It would also eliminate some of the overtime accrued during the golf season.  The City will offer Mr. Washburn an internship at $8.00 per hour.

*The City Administrator reminded the Council of the 2016 Leadership summit in Junction City on April 22-23.  Mr. Ort has registered and asked if any of the council is interested in attending this conference that will center around the issue of strategic planning.

NEW BUSINESS:  Thank You’s were received from the Rowena Wilson family and the Fire department for the recent donations.

*The City Clerk will be attending the Spring Clerk’s Conference in Wichita March 15-18.

Councilman Hendrickson made a motion to go into executive session for five (5) minutes to discuss non-elected personnel, (10:38-10:43) with the council and City Attorney present.  Councilman Smith seconded the motion; vote unanimous.  Councilman Hendrickson made a motion to come out of executive session.  Councilman Steinbring seconded the motion; vote unanimous.  There was no action taken.

The Council discussed the materials that were purchased to build more picnic tables at the park.  The City Foreman will visit with Tim Burns about finishing the tables.  The Council will also try to replace the boat dock on March 26th.

Councilman Steinbring made a motion to adjourn.  Councilman Hendrickson seconded the motion; vote unanimous.