November 2016 Meeting Minutes

Meeting Minutes for November 3rd

                                                                                                                                            November 3, 2016

The Jetmore City Council met in regular session on November 3, 2016.  Mayor Derek Olson called the meeting to order.  Councilmen answering roll were Michael Hendrickson, Jesse Pitts, Orval “Pete” Shewry, Scott Smith and Larry Steinbring.  Also attending were City Administrator Michael Ort, City Attorney Craig Crosswhite and City Clerk Deb McKivergan

Minutes of the previous meeting were approved as presented.

Councilman Steinbring made a motion to pay the bills for October, Appropriation Ordinance #2016-10.  Councilman Hendrickson seconded the motion; vote unanimous.

ECONOMIC DEVELOPMENT REPORT:  ED Director Lea Ann Seiler reported that Zombie Paintball for 2016 was completed in October and they saw twice the participants over last year.  Christmas on Main will be held on December 3rd.  The Hunt Hodgeman Campaign is underway.  The department of Commerce is focusing on exporting and working with a few locals to export their products out of Kansas.  Le Ann attended the National Wild Turkey Federation meeting in Edgeville, GA.  The Youth Entrepreneur conference will be hosted in Jetmore in 2017.

SHERIFF REPORT:  Sheriff Jared Walker presented the October activity report.  He reported that there have been complaints about cattle on the golf course and in yards in the Jones Addition.  He discussed the annexation of an speed limit on Highway 156.

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite presented a petition for the vacation of Douglas Street.  Councilman Steinbring made a motion to hold a hearing to take up the request for vacation of a portion of Douglas Street between Blocks S & T in Blair’s Addition on December 1st, 2016 at 7:30 p.m.  Councilman Smith seconded the motion; vote unanimous.  H reported that court is going well and he continues to collect on past due utility accounts.

CITY CLERK REPORT:  City Clerk Deb McKivergan reported that Security Benefit required an update to our contract, mandated by the IRS.  Councilman Steinbring made a motion to approve Resolution 2016-05, adopting the amended 457 Plan and Trust effective January 1, 2016.  Councilman Hendrickson seconded the motion; vote unanimous.  A CMB license renewal was presented for Circle K Stores, Inc.  Councilman Shewry made a motion to approve the CMB renewal application for Circle K Stores.  Councilman Hendrickson seconded the motion; the vote was four in favor with Councilman Pitts abstaining.  The clerk also reported that there are several nice trees at the tree farm that are ready to be placed and asked the council to think of where they might be used.

CITY FOREMAN REPORT:  City Foreman Brian Beil reported that they have changed out 19 water and electric meters and have been working to get the new digital meters reading correctly.  They hauled a trailer to the landfill for code enforcement.  They have been performing maintenance on equipment and finishing mowing and trimming for the season.  The recently completed a public water inspection with KDHE.  The park was winterized and they Main Street flower boxes were cleaned out and the water was shut off for the winter.  They also performed their regular monthly duties.

CITY ADMINISTRATOR REPORT:  City Administration Michael Ort presented the council with his November schedule.

*Airport Project:  The grip-flex application was completed on October 7th.  Painting began on Oct 12th and was completed on October 28th.   Several lines were painted incorrectly and work had to cease on the 14th. The engineer demanded that the lines were completely removed and replaced.  That began on October 25th and was completed on the 27th.  Any damage done during the process of removing the lines will be replaced with a thin overlay.

*Water Project:  There is nothing new to report at this time.  It was indicated that Rural Development wants to issue the Letter of Conditions sometime this quarter to allow the City to take advantage of a significant drop in the interest rate.

*Utility Rates:  Mr. Ort recommended to the council that the City needs to raise rates in the utilities over the next several years, at least marginally, to keep pace with inflation.  It will be three years in January since the last rate adjustment.  Mr. Ort suggested a modest increase of 2-3% for the electric and sewer rates and a more substantial increase in water to close the gap between expenditures and revenues that we are experiencing.  Mr. Ort presented several options to the council and will draft an ordinance for approval at the next meeting.

*Zoning:  After consulting with attorneys at the LK< and zoning officers in other cities, it is Mr. Ort’s understanding that we are unable to pursue any zoning ordinances without first establishing a Planning commission per K.S.A. 12-7.

*Power Plant:  The power plant ran for eight hours on October 25th with no temperature problems.  They are consulting with Kevin from Farabee about oil that was discovered coming from the other turbo.

*KDHE Public Water Supply Sanitary Survey Inspection:  The visit went well and the inspector was helpful in providing information to help us keep more accurate records.  There were a couple of deficiencies and the City Foreman and the City Administrator are working together to remedy the issues and to get the records together for the inspector by the 13th of November as requested.

*Health Insurance:  Mr. Ort is still not sure about the health care plans.  Mr. Ort provided spreadsheets with options and costs.  There may still be an option available through Midwest Public Risk and he is waiting to get confirmation on this from MPR personnel.  Considering the fact that the city has already realized a  $7,000 savings from last year due to a premium decrease on our current policy, Mr. Ort recommended that we hold off on a decision for this year, giving us more time to figure out how the upcoming election will affect our options.

*KMEA:  KMEA has been talking to members of the several EMP groups for the last couple months about an opportunity to diversify our energy portfolios starting Jan. 1, 2019.  Our contract with KCP&L expires on Dec. 31, 2018.  The opportunity that has been introduced is Phase III of the Cimarron Bend Wind Farm.  After consulting with others in the field, it was recommended that the City purchase 400 kW, which equals about 19% of our energy demands.

*League of Kansas Municipalities Membership dues:  At the League conference the League governing body presented a bylaws change that would increase membership dues for all member cities.  There will be a base charge and a population based charge.  Based on our class city and out population out membership dues will increase from $367.53 to $622.02 for 2017, a 59% increase.  Mr. Ort would recommend that we continue our membership with the League, however he suggested that we reduce the number of Kansas Government Journal subscriptions from 10 to possible 3-4 that we could pass around.  Each subscription is $20 per year.

Councilman Hendrickson made a motion to adjourn.  Councilman Pitts seconded the motion; vote unanimous.