October 2016 Meeting Minutes

Meeting Minutes for October 6th

                                                                                                                                            October 6, 2016

The Jetmore City Council met in regular session on October 6, 2016.  Mayor Derek Olson called the meeting to order.  Roll call was answered by Councilmen Jess Pitts, Orval “Pete” Shewry, Larry Steinbring and Scott Smith.  Absent was Councilman Michael Hendrickson.  Also attending were City Administrator Michael Ort, City Attorney Craig Crosswhite and City Clerk Deb McKivergan.

Minutes of the previous meeting were approved as presented.

Councilman Pitts made a motion to pay the claims for September, Appropriation Ordinance #2016-09.  Councilman Steinbring seconded the motion; vote unanimous.

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite reported that the sales tax documents have been sent in and a delivery receipt was received.  Mr. Crosswhite worked with the City Administrator to draft an ordinance for the annexation of property on Highway 156.  He also worked with the Administrator to draft an agreement with ADM to store grain at the airport.  They also worked on a draft ordinance for creating a sewer reserve fund.  He continues to work on delinquent utility collection and code enforcement.  He has the deeds for the transfer of the golf course property signed and ready to be filed.  He discussed the helicopter landing pad.  He presented the history of the platting of the land in Blair’s Addition.  It was determined that the City would only need to vacate Douglas Street and a portion of Tucker Street.  Mr. Crosswhite will meet with the commissioners on October 17th.  Mr. Crosswhite will check into the legalities of designating mobile home parks without a zoning commission in place and will report back to the council.

SHERIFF’S REPORT:  Sheriff Jared Walker visited with the Council about an ORI agreement and presented one to be signed by the Court Clerk.  He discussed with the council the recent drag racing at the airport.  He also presented the monthly activity report.

Asst. City Clerk Kelsey Keese reported to the council about the upcoming city-wide clean-up set for October 15th.  She also reported on code enforcement properties.

CITY FOREMAN REPORT:  City Foreman Brian reported that they have been doing fall weed spraying on the city properties.  They have bladed roads and disked the beach area at the lake and the fire break.  They continue to change out electric and water meters for the new hand held reader.  Fire hydrants were flushed in September.  The gangway was put back in place on the boat dock at the lake.  They also performed routine duties such as street repairs; sewer pond maintenance; meter reading and the monthly safety meeting.

ECONOMIC DEVELOPMENT REPORT:  ED Director Lea Ann Seiler reported that she had applied for a small business revolution on Main Street and is working on that.  A Glamp Out was recently held at Horsethief Reservoir.  She is finishing up several grant applications.  Zach Schaffer will be attending the Destination Boot Camp.  She is preparing for fall community events including Trick-or-Treat on Main and Christmas on Main which will be held in conjunction with the Pharmacy open house.  She is working on a application to look at old buildings and give them new life.  She is also gearing up for the hunting season.

City Clerk Deb McKivergan asked for permission to attend Fall Clerk Conference in Wichita on November 17th and 18th.

CITY ADMINISTRATOR REPORT:  City Administrator Michael Ort presented his travel schedule for October.

*Mr. Ort presented Ordinance #646, an ordinance annexing property along Highway 156.  Councilman Pitts made a motion to approve Ordinance #646.  Councilman Smith seconded the motion; vote unanimous.

*Airport Runway Project:  The cracks have been filled and the Grip Flex is being applied this week and scheduled to be completed by this weekend.  Once that is completed the project will cure for 10 days then the new stripes will be painted.  The airport is closed until October 20th at 8:30 a.m.

*Mr. Ort presented his current fiscal health report.  He has proposed an ordinance establishing a Sewer Reserve Fund.  Councilman Pitts made a motion to approve Ordinance #647, and ordinance establishing a sewer reserve fund.  Councilman Smith seconded the motion; vote unanimous.

*The water project funding application has been completed.  Mr. Ort contacted Kevin Cowan, our bond attorney from Gilmore & Bell, to ask him about the bonds that we will have to issue and Rural Development will purchase.

*The Power Plant was run twice in September without any temperature issues.  We will run it twice in October as well.

* The west turbine yaw motor faulted last week and will no longer spin.   To date we have not had any luck finding someone to take care of them and still no answer from Aeronautica on replacement costs for the damaged parts.

*Mr. Ort presented health insurance options from United Healthcare, Humana and Aetna.  Humana and Aetna offered no savings over the current plan.  Several package options from United Healthcare were presented to the council to look over before the next meeting.

*There will be an additional charge on our KMEA bill starting soon.  The Z2 charge is an upgrade fee that others paid prior to KMEA or Jetmore becoming part of the Southwest Power Pool that we are now required to reimburse for.  Jetmore’s portion of this charge is estimated at $5,141.44.  The final determination will come from SPP later this month.  This can be paid as a lump sum or billed over a 3-4 month period.

*Mr. Ort asked for guidance from the Council concerning what the identity of the community is – who we are and what is it we would like to become; and what are some of the goals for the community.  Mr. Ort would like to have this information in mind as he prepares the 2017 budget and budgets forward from there.

Councilman Smith made a motion to adjourn.  Councilman Steinbring seconded the motion; vote unanimous.