September 2016 Meeting Minutes

Meeting Minutes for September 1st

                                                                                                                                            September 1, 2016

The Jetmore City Council met in regular session on September 1, 2016.  Mayor Derek Olson called the meeting to order.  Roll call was answered by councilmen Mike Hendrickson, Jesse Pitts, Orval “Pete” Shewry, Larry Steinbring and Scott Smith.  Also attending were City Administrator Michael Ort, City Attorney Craig Crosswhite and City Clerk Deb McKivergan.

Minutes of the previous meeting were approved as presented.

Councilman Hendrickson made a motion to pay the claims for August, Appropriation Ordinance #2016-08.  Councilman Smith seconded the motion; vote unanimous.

Kelsey Keese, Code Enforcement Officer, met with the council and presented her plans for a clean-up day to be held on October 15th.

Sarah Rains, County Clerk and Mickey MacNair, County Commissioner, met with the council and presented the history of the platting of Blairs addition and the plans to place a helopad behind the Hodgeman County Health Center.  The City Attorney will look into what the City needs to do to get the plat cleaned up, then clean up the vacation of Douglass Street and a portion of Tucker Street and continue to work with the County on this project.

CITY ATTORNEY REPORT:  City Attorney Craig Crosswhite reported that he is still working on the deed to property at the golf course that is being donated to the City.  Mr. Crosswhite reminded the council of the process for implementing the sales tax.  He reported that municipal court is going well.

CITY CLERK REPORT:  City Clerk Deb McKivergan presented Ordinance #645, and ordinance levying a citywide sales tax effective January 2017.  Councilman Steinbring made a motion to approve Ordinance #645.  Councilman Smith seconded the motion; vote unanimous.

A Certificate of Reappointment to the Housing Authority Board was presented for Sue Smith, Housing Director.  Councilman Pitts made a motion to approve the reappointment of Gene Webb to a four (4) year term as a member of the Housing Authority board.  Councilman Steinbring seconded the motion; vote unanimous.

Deb reported that she had discovered an error in the Minutes from February of 2016.  Councilman Hendrickson made a motion to ratify the February minutes to reflect the motion by Councilman Hendrickson, the second by Councilman Pitts and the unanimous vote to approve the anhydrous ammonia storage for Crop Production Services at their building at the Industrial Park.  Councilman Smith seconded the motion; vote unanimous.

Brian Hastings asked on behalf of his dad Charlie Hastings to have a water bill relieved due to a leak.  The council agreed that they would relieve one-half of the bill.

ECONOMIC DEVELOPMENT REPORT:  Economic Development Director Lea Ann Seiler reported that she just recently received the results of the GROW Community food survey and will tabulate the information and report back with the outcome.  There has been renewed interest in wind energy in Hodgeman County.  She will be meeting with the National Wild Turkey Federation in October.  She is working with the new Hodgeman County Pharmacy to hold an open house.  She met with the TOUR KS Bus Showcase in August and is working with them for 2017.  Ms. Seiler will be attending an Energy Conference in September and a Preservation Conference in Salina for repurposing Main Street buildings.  Zach Schaffer will be attending the Destination Boot Camp with Lea Ann.  Ms. Seiler will be discussing the Neighborhood Revitalization Program with the County Commissioners.  The Farmers Market has picked up a bit.  Ms. Seiler reported that she is still looking into prospective wind tower technicians to work on our towers.  She reported on website updates and events at Horsethief Reservoir.

CITY FOREMAN REPORT:  City Foreman Brian Beil reported that along with their routine duties they are removing chat off the newly sealed streets.  They have been busy with mowing, changing out electric meters and running the power plant.  They also did upgrades to the airport and lake properties.

CITY ADMINISTRATOR REPORT:  City Administrator Michael Ort presented the council with his September schedule.

*Airport Pavement Project.  Mr. Ort addressed the council’s questions about the products being used on the runway resurfacing.  Councilman Steinbring made a motion o approve the bid from Ameriseal in the amount of $308,584.54.  Councilman Hendrickson seconded the motion; vote unanimous.

*The mobile home and RV park locations were discussed and presented to the City Attorney.  Mr. Crosswhite will get legal descriptions of the properties; then bring it back to the council and the list will be reviewed by the council and adopted at that time.

*Mr. Ort presented a request from the League of Kansas Municipalities to register its League voting delegates.  Mr. Ort was selected as the voting delegate and Mayor Olson was selected as the alternate delegate.

*Mr. Ort presented the WAPA Small Customer Plan.  Councilman Steinbring made a motion to approve the plan as presented.  Councilman Smith seconded the motion; vote unanimous.

*Mr. Ort presented the monthly financial health report through July, 2017.

*There has been no change in the water project funding applications.  The KDHE loan application has been finalized and Dennis Bowman from Earle’s Engineering is completing the work that is needed for the USDA/RD application.

*Farabee Mechanics was here to complete the list of recommended work suggested by Ed Weisshaar from Fairbanks Morse.  While the engine was running the City was able to conduct the capability test for KMEA/SPP.  Mr. Ort is working with people from KMEA and KDHE to better understand the obligations under the City’s Class II operating permit.

*The City Administrator is still waiting on word from Aeronautica on the cost of repairs to the City’s wind turbines.

*Mr. Ort has been in contact with a representative from CBIZ Employee Services regarding the City’s health insurance.  He filled out an employee census, which will be submitted to insurance carriers to see if there are other opportunities for us for health insurance.

Councilman Hendrickson made a motion to go into executive session for 15 minutes to discuss non-elected personnel, with the Mayor, Council, Attorney and Administrator present.  Councilman Pitts seconded the motion; vote unanimous.  Councilman Hendrickson made a motion to extend the session for 10 minutes.  Councilman Smith seconded the motion; vote unanimous.  Councilman Hendrickson made a motion to come out of executive session.  Councilman Smith seconded the motion; vote unanimous.  No action was taken.

Councilman Hendrickson made a motion to adjourn.  Councilman Smith seconded the motion; vote unanimous.