Meeting Minutes for May 5th
May 5, 2017
The Jetmore City Council met on May 5, 2017. Mayor Derek Olson called the meeting to order. Roll call was answered by Jesse Pitts, Pete Shewry, Scott Smith and Larry Steinbring. Absent was Mike Hendrickson. Also attending was City Administrator Michael Ort, City Attorney Eric Harman and City Clerk Deb McKivergan.
Minutes of the previous meeting were approved as presented.
Councilman Smith made a motion to pay the claims for April, Appropriation Ordinance 2017-04. Councilman Steinbring seconded the motion; vote unanimous.
HCED REPORT: Economic Development Director Lea Ann Seiler reported that Camp Wild Women went on, even with the rain, snow and loss of power! The Ice House Entrepreneurship Class does have enough participants to be held. It will begin May 18th and continue each Tuesday and Thursday until June 13th. Kansas Sampler will be held in Winfield on May 6th – 7th. Ms. Seiler is working with Judy’s Café for a grand re-opening on May 20th, along with the county wide garage sales. Lea Ann shared the Jetmore Jingle with the council. There will be no special Memorial Day events in Jetmore this year due to the late planning but she will continue to work towards next year. The Main Street flower boxes will be planted by a group of volunteers from the community. A webinar, Save Your Town, will be held at noon on May 17th at the Courthouse Lounge. Ms. Seiler told the council about Leadership Center Opportunities. She continues to work with the Wingshooters on the December 5th and 6th hunt. Lea Ann received the first deposit of the HERO Grant which is the Planning Grant portion. She met with Foundation personnel and had pictures taken for the Local Goods Magazine that Jetmore Food Center will be featured in. Lea Ann attended the Rural Opportunity Conference in Junction City the last week of April. She made several contacts that may help in promoting Jetmore and Hodgeman County. Ms. Seiler will be attending the KAC Workshop in Larned next week about the tax situation and its implications for Hodgeman County.
Eric Ashley met with the council about property adjoining his on Adams Street and brought a signed petition asking that the property be looked at as a health nuisance. The petition was turned over to the City Attorney and he will look at the code book and determine the process for moving forward with the complaint.
Sheriff Walker presented the monthly activity report and explained the data on the report.
CITY ATTORNEY REPORT: City Attorney Eric Harman reported that the City had received a bankruptcy notice, but the company didn’t owe the City anything so there would be no action. He met with the City Administrator, Phillip Fishburn with Rural Development and Dennis Bowman with Earle’s Engineering on May 12th to make sure everything was in order for the water tower project. He also discussed code enforcement with the council.
Asst. City Clerk Kelsey Keese presented the following carpet samples and bids: Davis Salsbury-Sync Up-$36.30 sq. yd.; Tarkett-$28.32 sq. yd. and Rubicon-$22.00 sq. yd. Guthrie Floor Covering – Sync Up-$31.00 sq. yd.; Mohawk-$28.00 sq.yd.; Removal $2-$3 yd. and install $5.50 yd.; Carpet For Less – Bending Earth $25.49 sq. yd.; Expedition Collection $25.49 sq. yd. Councilman Smith made a motion to purchase Sync Up carpet squares from Guthrie Floor Covering for $31.00 per sq. yd. and purchase extra squares for repairs. Councilman Pitts seconded the motion; vote unanimous. Councilman Pitts made a motion to increase the rental fee upon completion of the work, to $75 without the kitchen and $100 with the kitchen plus a $100 deposit that will be returned after the building passes inspection. Councilman Smith seconded the motion; vote unanimous.
CITY FOREMAN REPORT: City Foreman Brian Beil reported that his crew has completed the required KDHE updates to the chlorine huts. They have been preparing the park for the summer season. The security camera has been installed at the lake. They cleaned up tree limbs from the snow storm and city wide clean-up. They continue to change out water and electric meters. Brian and the council discussed hiring summer help. Councilman Steinbring made a motion to hire Jeff Rydquist at $11.00 per hour. Councilman Smith seconded the motion; vote unanimous.
CITY ADMINISTRATOR REPORT: City Administrator Michael Ort presented his May schedule and highlighted some May anniversaries for the staff.
*After discussing the options for the light at the American Legion building, the council determined that there would be no charge for the installation of the light.
*Mr. Ort reported that we have completed all of the required steps to correct the violation notice from KDHE and all required paperwork and documentation has been sent in.
*Mr. Ort reached out to Dennis O’Connor after the April council meeting and received some clarification. The three needs mentioned last year were the proper runway dimensions, which we already have, the correct markings and instrument approach, which we now have, and the weather station. With these three things we are air ambulance ready. Short of the three we would be what KDOT Aviation calls air ambulance capable. Mr. Ort asked Mr. O’Connor if air ambulance capable is enough for our community and he said it is. The City will not move forward with the weather station at this time.
*Mr. Ort reported that the camera has been installed at the lake and they have been monitoring the footage.
Councilman Smith made a motion to enter into executive session for 10 minutes to discuss non-elected personnel, with the Mayor, Council, Administrator and Attorney in attendance. Councilman Pitts seconded the motion; vote unanimous. Councilman Pitts made a motion to come out of executive session. Councilman Smith seconded the motion; vote unanimous.
Councilman Shewry made a motion to hire Matt Jordan as a full time permanent position at $15.00 per hour. Councilman Pitts seconded the motion; vote unanimous.
Councilman Shewry made a motion to approve the temporary cereal malt beverage license for Tim and Ashley Burns for July 14th and 15th, 2017. Councilman Smith seconded the motion; the vote was four (4) in favor with Councilman Pitts abstaining.
Mayor Olson submitted the following appointments for May 2017-April 2018. Councilman Pitts made a motion to approve the appointment of Deb McKivergan to the City Clerk position. Councilman Smith seconded the motion; vote unanimous. Councilman Smith made a motion to approve the appointment of Eric Harman to the position on City Attorney. Councilman Steinbring seconded the motion; vote unanimous. Councilman Steinbring made a motion to approve the appointment of Brenda Ringle to the position of City Treasurer. Councilman Pitts seconded the motion; vote unanimous. Councilman Smith made a motion to approve the appointment of Deb McKivergan to the position of Court Clerk. Councilman Steinbring seconded the motion; vote unanimous. Councilman Steinbring made a motion to approve the appointment of Karen Kyle to the position of Municipal Judge. Councilman Pitts seconded the motion; vote unanimous.
Mayor Olson made the following committee appointments:
Councilman Shewry – Law Enforcement and Economic Development
Councilman Steinbring – Golf Course and Airport
Councilman Hendrickson – Utilities and Lake
Councilman Smith – Wind Generation and Streets & Alleys
Councilman Pitts – Finance and Parks.
The Council agreed to pay the $100 registration fee for the City Clerk to attend the Ice House Entrepreneurship program.
Mayor Olson reported that the High School shooting club may need some light help at the gun club. The business directory is being added to the City website. The City received a check from the insurance company for repair of the drinking fountain at the City Park.
Councilman Pitts made a motion to adjourn. Councilman Steinbring seconded the motion; vote unanimous.