November 2017 Meeting Minutes

Meeting Minutes for November 2nd and 30th

                                                                                                                                           November 2, 2017

The Jetmore City council met in regular session on November 2, 2017.  Mayor Derek Olson called the meeting to order.  Roll call was answered by councilmen Mike Hendrickson, Pete Shewry, Scott Smith and Larry Steinbring.  Not present was councilman Jess Pitts.  Also attending were City Attorney Eric Harman, City Administrator Michael Ort and City Clerk Deb McKivergan.

Minutes of the previous meeting were approved as presented.

Councilman Hendrickson made a motion to pay the claims for October, Appropriation Ordinance #2017-10.  Councilman Steinbring seconded the motion; vote unanimous.

Tom Saitta with KMEA, met with the council and visited with them about the Buckeye Wind Energy Project located in Ellis County.  KMEA has researched this wind option along with others and found this to be the most attractively priced.  The agreement is a 15 year agreement and the City would be obligated to be a member of KMEA for the entire term.  The City would still have the option to explore other energy options, even being bound by this agreement. The current agreement for the City to participate in the EMP3 project stipulated that exit from participation required two years’ notice.  If the City would choose to do so, they could exit their agreement with EMP3 but remain a member of KMEA, allowing the city to pursue other energy contracts to fill the remaining load.  The City Attorney has reviewed the agreement and found no objection to the wording.  Councilman Hendrickson made a motion to approve Resolution 2017-08, a resolution authorizing the execution of the Buckeye Wind Energy Farm Project Agreement between the City of Jetmore and KMEA.  Councilman Shewry seconded the motion; vote unanimous.

Eric Ashley visited with the council to see how the code enforcement was coming on the property next to his.  The City Attorney said that the City is following what the ordinance requires.  The code enforcement officer presented her statement to the council and also Resolution 2017-09.  Councilman Steinbring made a motion to approve Resolution 2017-09, a resolution setting a hearing date for the property.  Councilman Shewry seconded the motion; vote unanimous.

Asst. Clerk Kelsey Keese visited with the council about the city accepting credit and debit cards and online payments.  She brought information from several companies and recommended govpay.net.  The service is free to the City and any fees for use will be passed on to the customer.  Councilman Hendrickson made a motion to go with govpay.net, pending the approval of the City Attorney after his review of the contract.  Councilman Smith seconded the motion; vote unanimous.

CITY ATTORNEY REPORT:  City Attorney Eric Harman reported that City Court is going well.  He stated that he had reviewed the contract with KMEA and that it looked good.  He then introduced Clayton Kerbs as a potential candidate for the position of City Attorney.  Mr. Kerbs will send a proposal for the council to review at the December meeting.

CITY CLERK REPORT:  City Clerk Deb McKivergan discussed the King Center rates with the council.  The rates will stay the same – $100 with kitchen, $75 without the kitchen and a $100 deposit.  Deb will make a set of detailed rules for use of the building.  It will be at the discretion of the City Administrator to waive any fees for civic groups or not for profits.

Mayor Olson announced that the Park-It Committee was awarded $6400 form the Community Foundation to be used to remove and replace the fill sand in the playground area.  He also stated that there were two trees that need to be removed from the play area before removing and replacing the sand.

Librarian Jacque Sherrill submitted a request for the appointment of Amanda Kasiska to the Library Board.  The Council asked the staff to post a notice in the paper seeking any qualified applicants to submit their interest in serving in that position.  Any other action was tabled until the December council meeting.

CITY ADMINISTRATOR REPORT:  City Administrator Michael Ort gave the council his November travel schedule.

*Mr. Ort presented the fund health report.

*The City Administrator and the Mayor met with the County Commissioners on October 31st regarding the wind towers.  In their current condition they would be worth $60/ton.  If sharing the proceeds equally with the county, then offsetting the cost of disposing the fiberglass blades, the two entities agreed to compromise and leave them as they are and the county would receive proceeds from scrapping the towers and they would dispose of the blades at no cost to the city.

*The material for the new shaft for the power plant engine has been ordered and the contractor will begin turning down the material as soon as it arrives.  Farabee is planning to come to Jetmore within the next few weeks to get the rotor to transport it to the contractor.  The 8-10 week estimated time clock began when the repair work was ordered; Tuesday, October 24th.

*KCAMP and their partner organization, Marsh & McLennan, have been unsuccessful in finding an insurer to assume our coverage for the saddle club.  Current coverage expired on October 29.  Mr. Ort reached out to Mindy Cure at Hanston Insurance Agency and will renew the current policy through them.

*Mr. Ort reported that Dave Barber at USDA said the engineers sent the plans and specs for the water tower project to him last Friday.  With this information our attorney can finish the work that he has to do and the process that precedes going to bid will be complete.  Once he has the plans and specs, the process should go pretty quickly.  Phillip Fishburn will visit in Jetmore on November 13th with an update.

*Mr. Ort visited again with the council about the possibility of a land bank ordinance.  Councilman Steinbring made a motion to approve Ordinance #656, an ordinance establishing a city land bank pursuant to K.S.A. 12-5901. et seq.  Councilman Smith seconded the motion; vote unanimous.

*The City Administrator visited with the council about establishing a planning and zoning commission.  Mr. Ort explained that it protects both the city and the land owners.  Some questions to consider are: would the city plan only with the city limits or extraterritorial planning?  Could we pursue a joint planning commission with the County?  Mr. Ort will begin researching the process of establishing a planning commission and bring his findings back to the council.

CITY FOREMAN REPORT:  City Foreman Brian Beil reported that they recently flushed hydrants, exercised the valves and had the backflow preventers tested.  They mowed the lake and airport properties.  They have winterized things around town.  They have graded roads and filled holes on the road behind the baseball field.  A culvert was placed for a new residence in Cheyenne Development.  The water fountain at the park was repaired, along with their routine maintenance and duties.

Councilman Steinbring made a motion to recess into executive session to discuss non-elected personnel, pursuant to the non-elected personnel matter exception, K.S.A. 75-4319 (b) (1), with the Council, Administrator and Attorney present.   The open meeting will resume at 10:26.  Councilman Smith seconded the motion; vote unanimous.  Councilman Smith made a motion to come out of executive session. Councilman Hendrickson seconded the motion; vote unanimous.

Councilman Smith announced to the council that he would be resigning his position as councilmember due to his recent move to Hanston.

Councilman Hendrickson made a motion to adjourn.  Councilman Steinbring seconded the motion; vote unanimous.

 

November 30, 2017

The Jetmore City Council met in special session on November 30, 2017.  Mayor Derek Olson called the meeting to order.  Roll call was answered by councilmen Mike Hendrickson, Jesse Pitts, and Larry Steinbring.  Absent was councilman Pete Shewry.  Also attending were City Administrator Michael Ort and City Clerk Deb McKivergan.

The meeting was called to appoint to the unexpired council term of Scott Smith and to review CMB applications.

Mayor Olson shared with the council an official resignation letter from Scott Smith, due to his move out of town.  Mayor Olson then appointed Jeff Channell to serve the unexpired term of Councilman Smith.  Councilman Hendrickson made a motion to approve the appointment.  Councilman Pitts seconded the motion; vote unanimous.  Newly appointed Councilman Channell was then sworn in by Mayor Olson.

The following CMB applications were brought before the council for consideration:

Kyler and Gwen Fetters, DBA Bootleggers Main Street Bar & Grill, for consumption on the premises, a new license for the year of 2017.  Councilman Hendrickson made a motion to approve the application.  Councilman Steinbring seconded the motion; the vote was three (3) in favor with Councilman Pitts abstaining.

Tim & Ashley Burns, DBA Hideout Bar & Grill, for consumption on the premise, for the year 2108.  Councilman Steinbring made a motion to approve the renewal of the license.  Councilman Hendrickson seconded the motion; vote was three (3) in favor with Councilman Pitts abstaining.

Tim & Ashley Burns, DBA Hideout Bar & Grill, for sale in original and unopened container and not for consumption on the premises, for the year 2018.  Councilman Steinbring made a motion to approve the renewal of the license.  Councilman Hendrickson seconded the motion; the vote was three (2) in favor with Councilman Pitts abstaining.

Mark & Linda Wellbrock, DBA Jetmore Food Center, for sale in original and unopened container and not for consumption on the premises, for the year 2018.  Councilman Hendrickson made a motion to approve the renewal of the license.  Councilman Channell seconded the motion; vote was three (3) in favor with Councilman Pitts abstaining.

Circle K Stores, DBA Circle K, in original and unopened container and not for consumption on the premises, for the year 2018.  Councilman Hendrickson made a motion to approve the renewal of the license.  Councilman Steinbring seconded the motion; vote was three (3) in favor with Councilman Pitts abstaining.

Lock Pharithkoune, DBA Lock Restaurant, for consumption on the premises, for the year 2018.  Councilman Steinbring made a motion to approve the renewal of the license.  Councilman Hendrickson seconded the motion; vote was three (3) in favor with Councilman Pitts abstaining.

Councilman Hendrickson made a motion to adjourn.  Councilman Channell seconded the motion; vote unanimous.