Meeting Minutes for August 2nd
August 2, 2018
The Jetmore City Council met in regular session on August 2, 2018. Mayor Derek Olson called the meeting to order. Roll call was answered by councilmen Jeff Channell, Mike Hendrickson, Jesse Pitts, Orval Shewry and Larry Steinbring. Also attending were City Administrator Michael Ort, City Attorney Clayton Kerbs and City Clerk Deb McKivergan.
The meeting was opened for the budget hearing. There being no public comment, Councilman Steinbring made a motion to approve the budget as presented. Councilman Pitts seconded the motion; vote unanimous.
Councilman Hendrickson made a motion to approve the consent agenda. Councilman Channell seconded the motion; vote unanimous.
Paulette Knobbe, Annette Geier, Theresa Burns, Julia Chambers, Julene Wilson and Kim Shewry from the Jetmore Library Board and Holly Mercer from the SWKLA met with the council and discussed the working relationship between the council and the library board.
City Attorney Clayton Kerbs reported that court has been busy but is going well. There is a municipal court trial set for the September court date.
City Clerk Deb McKivergan reported that the League of Kansas Municipalities annual conference will be held October 6-8 in Topeka. They requested that the City register their League voting delegates. Councilman Shewry made a motion to appoint City Administrator Michael Ort to the voting delegate position. Councilman Hendrickson seconded the motion; vote unanimous. Councilman Hendrickson made a motion to appoint Mayor Derek Olson to the position of alternate voting delegate. Councilman Pitts seconded the motion; vote unanimous.
The BCBS Renewal was presented. There was an increase of approximately 10%, due in part to the age increase but mostly to the increased cost of prescription drug vendors. Councilman Steinbring made a motion to approve the renewal for 2019. Councilman Hendrickson seconded the motion; vote unanimous.
Earles Engineering received a bid from Don’s Electric & Rewind, Inc. for the telemetry system, included in the water project, in the total amount of $117,300. Councilman Pitts made a motion to approve the bid. Councilman Hendrickson seconded the motion; vote unanimous.
Mayer Specialty Services recently completed their annual sewer maintenance cleaning contract. Mayer conducts a camera survey of 10% of the lines cleaned each year. In this year’s survey they found two sections of pipe that were in need of immediate repair and provided a quote of $7,120 to make those repairs. There were two other repairs identified last year that haven’t been repaired which would add an additional $5,200 to the quote. There were two other spots identified that need attention, but they recommended that the city staff could address those needs. The sewer reserve fund has ample funds to pay for these repairs. Councilman Shewry made a motion to have Mayer Specialty Services make the needed repairs for a total bid of $12,320. Councilman Channell seconded the motion; vote unanimous. The City Staff will make the other repairs.
City Administrator Michael Ort presented the council with his August travel schedule.
*The pre-construction conference for the water project was held on July 23rd and the notice to proceed was signed by all parties that day. Lee Construction has set up a base of operations and has begun the construction process.
*The power plant repair has been approved by the insurance company. Repairs will begin on August 6th. The first phase will be completed around August 15th. The next phase will begin around August 21st. Completion and testing is expected to take place the week of September 17th.
*A purchase agreement was received for the property sold to Mike Mantle and Rupe Helmer for the Dollar General. After a review by the City Attorney, Mr. Ort signed and returned the agreement.
*Some items have been removed from the city park to make way for the new equipment. The old equipment will be used to establish a small play area at the City Lake.
*Mr. Ort and the City Staff continue to work through the DOL inspection items. All deficiencies will be will be remedied by the September 6th deadline.
*The new mower was delivered on July 31st.
*Mayer Specialty was in town the week of July 16th. Mr. Ort recently had a map of our sewer system made on which he is tracking the sections of sewer pipe that have been camera inspected, the year and the stated condition so he can develop a capital improvement plan.
*Mr. Ort was informed by Randy at Pawnee Watershed that he is looking to get a professional drawing and have some better plans made up for the storm shelter project, but the project is moving forward and he will keep the city in the loop.
*Three letters were sent in July for high grass and weeds.
*Mr. Ort received notice that because the radionuclide level of well #11 was found to be less than 50% of the maximum contaminant level in the 2018 testing, we will not be required to retest until 2024.
Councilman Steinbring made a motion to adjourn. Councilman Hendrickson seconded the motion; vote unanimous.