April 2018 Meeting Minutes

Meeting Minutes for April 5th

                                                                                                                                            April 5, 2018

The Jetmore City Council met in regular session on April 5, 2018.  Mayor Derek Olson called the meeting to order.  Roll call was answered by Councilmen Jeff Channell, Mike Hendrickson, Jesse Pitts, Orval Shewry, and Larry Steinbring. Also attending were City Administrator Michael Ort and City Clerk Deb McKivergan.

Councilman Hendrickson made a motion to approve the consent agenda as presented.  Councilman Pitts seconded the motion; vote unanimous.

Heather Burke and Kim Shewry were on hand to visit with the council about Poppy Day.  Mayor Olson declared May 26th Poppy Day in Jetmore, Kansas.

City Administrator Michael Ort presented two bids for summer mowing.  The following bids were opened and presented to the council:  David Danaher – $10,000; and Trace Klein – $9,000.  Councilman Pitts made a motion to accept the bid of Trace Klein.  Councilman Hendrickson seconded the motion; vote unanimous.

Kelsey Keese, Assistant City Clerk, reported to the council about the April 28th city wide clean-up.  The football boys will help again this year.  We will meet at the King Center at 8:00.  She explained the procedure and the limitations set by the county.  Fees for household trash will not be waived that day.

Kelsey also reported on code enforcement.  The property on Atkin Street is being worked on at this time.  She did not find cause for condemnation on the house on Adams Street, but did send a letter requiring certain actions to bring it up to code.

The City Administrator reported that he has visited with J & J Electric and Par Electric to complete the project of replacing poles in the alley west of the 500 block of Main Street.  Par has sent a bid, but he was still waiting on a bid from J & J.  Councilman Hendrickson made a motion to allow the City Administrator to approve a bid up to $40,000 to complete the project.  Councilman Channell seconded the motion; vote unanimous.  Mr. Ort will also visit with them about replacing other poles that are needing replaced.

Mr. Ort visited with the council about purchasing lots in the Cheyenne Hills Addition that are within the 150’ radius of Well #13.  This would protect the possibility of anyone building on the lot and possibly compromising the water well.  Councilman Hendrickson made a motion to allow Mr. Ort to negotiate a price for Lots #4 and #8 up to $6,000.  Councilman Steinbring seconded the motion; vote unanimous.

Mr. Ort presented a Power Purchase Agreement between KMEA and the City of Jetmore, NextEra Energy Marketing, LLC.  The council asked Mr. Ort to have the City Attorney review the agreement before final approval.

The City Administrator reported that he is gathering bids to repair the power plant roof.  Councilman Hendrickson made a motion to authorize the City Administrator to approve a bid up to $8,000.  Councilman Channell seconded the motion; vote unanimous.

CITY ADMINISTRATOR REPORT:  City Administrator Michael Ort gave the Council his April travel schedule.

*Mr. Ort presented the 1st quarter financials and explained each funds activity.

*The production on well #11 has decreased so Mr. Ort has visited with a technician who, after testing, believes that the screen is clogged.  The only way to verify that is to pull the pump and do a camera survey of the well.  Mr. Ort is gathering bids for that service and will also look into a submersible pump.

*The city is ready to go to bid on the water tower project and an invitation to bid was placed in the Jetmore Republican the first week in April and also sent to specific contractors by Earle’s Engineering.

*Mr. Ort reported that the KMEA meeting on March 15th went well and the vote was in favor of 100% reimbursement over the remaining months of 2018.

*The City Administrator reported that he made an attempt through social media to explain the reasons for getting dogs tagged and has extended the deadline for compliance to June 1.

*Mr. Ort recently completed training through FEMA for NIMS (National Incident Management System).  He and Chad Burns also attended the tabletop exercise at Horsethief Reservoir on March 22nd simulating the response to a dam break and the resulting effect in Jetmore, Hanston, and beyond.

*Mr. Ort reported that Nick Benson from HCA Asset Management will be in town next week to give an appraisal of our buildings for the KCAMP insurance policy.

*Mr. Ort asked permission to attend the KMU Conference on May 2-4 and miss the May council meeting.  The May council meeting will be held on the regularly scheduled night then adjourned to the following Monday, along with the opening of the water tower project bids.

Mayor Olson presented a letter from Nusser Motors asking the council to consider them when they bid fuel for the power plant and the street and parks department.  The staff will check into the requirements for the generator fuel before requesting a bid.

The council briefly discussed a request from Pride Ag Resources to vacate an alley on Santa Fe Street for an underground fuel line. City Administrator Michael Ort suggested that, because there is utility infrastructure in that alley that the City will want to maintain access to, that the council may wish to exercise authority in the code book to grant permission in writing for Pride Ag to occupy the alley, instead of vacating the alley. Council agreed and will wait on the request to occupy from Pride Ag.

Hodgeman Fest 2018 will be held on May 26th.  The committee requested permission to close Bramley Street for the meal and use the garage to serve out of if needed and to close Highway Street in the evening for the street dance.  They will also close the streets on the north and south of the park in the morning during the kids’ activities.  Councilman Channell made a motion to donate $500 for sponsorship of the noon BBQ meal.  Councilman Steinbring seconded the motion; vote unanimous.

The City Administrator will advertise for permanent full time help.  We will also ask our summer help to return.

Councilman Steinbring made a motion to adjourn.  Councilman Hendrickson seconded the motion; vote unanimous.