August 4, 2022

The Jetmore City Council met in regular session on August 5, 2022. Mayor Derek Olson called the meeting to order and led the group in the Pledge of Allegiance. Roll call was answered by Councilmen Jeff Channell, Connie Chavez, Kyler Fetters, Charles Leet and Mike Thornburg. Also attending were City Administrator Michael Ort, City Attorney Clayton Kerbs and City Clerk Deb McKivergan.

Councilman Chavez made a motion to approve the consent agenda containing the July 7 and July 13 meeting minutes and Appropriation Ordinance 2022-07. Councilman Thornburg seconded the motion; vote unanimous.

Sharon Guthrie, Ashley Burns and Tonya Hillman were in attendance to discuss dogs located on the 70o block of Eakin. The Attorney advised the room that the issues should be addressed through the Sheriff’s office and the Animal Control Officer.

BUSINESS ITEMS:  Mr. Ort presented the 2022 Standard Traffic Ordinance and the 2022 Uniform Public Offense Code for review. Councilman Channell made a motion to adopt Ordinance #674, incorporating the 2022 STO into city code. Councilman Fetters seconded the motion; vote unanimous. Councilman Thornburg made a motion to adopt Ordinance #675, incorporating the 2022 UPOC into city code. Councilman Fetters seconded the motion; vote unanimous.

Two bids were received for the greenhouse; one in the amount of $280 and one in the amount of $1,500. Councilman Chavez made a motion to accept the $1,500 bid. Councilman Fetters seconded the motion; the vote was 4 in favor with Councilman Leet voting against.

Mr. Ort found out that our pre-application for funding through KDHE for our Well #12 project was approved and placed among the projects eligible for 100% principal forgiveness. We will need to secure loan administration services and Mr. Ort contacted Rose Mary Saunders with Ranson Citycode. Ms. Saunders attended the meeting via Zoom to go over the proposal and agreement with the council and answer any questions. Councilman Fetters made a motion to sign the administrative services agreement as presented. Councilman Chavez seconded the motion; vote unanimous.

Mr. Ort was approached by Utility Asset Management, Inc. regarding inspection of our utility poles. The last inspection was done by Osmose in 2013. UAM is recommended by KMEA and they offer a discounted price of $13 per pole to KMEA member cities. For our approximately 1,100 poles the quote from UAM was $15,600 for up to 1200 poles. Councilman Chavez made a motion to contract with UAM for pole inspection to be performed later this year. Councilman Fetters seconded the motion; vote unanimous.

Two companies presented quotes for engineering services on the Well #12 project. Stuart Porter at Schwab-Eaton proposed services in the amount not to exceed $10,000. Doug Goetz with Wilson and Company proposed services in the amount of $8,700. Councilman Channell made a motion to accept the proposal of Doug Goetz with Wilson and Company. Councilman Fetters seconded the motion; vote unanimous.

Blue Cross and Blue Shield of Kansas recently sent the health insurance renewal packet. The premium included a 21% increase, mainly due to the fact that the group of small employers we are grouped with that has the same grandfathered plan has shrunk in the last year. In spite of the increase, this plan remains the best plan available to the city at this time. Councilman Thornburg made a motion to renew the current health care plan. Councilman Leet seconded the motion; vote unanimous.

The Service Line Warranty program offered a plan for the city to consider which would pay the cost of water loss due to a leak on the customer’s side of the meter. The plan would be available to all water customers at a cost of $1.50 – $1.80 per month. After discussion it was decided that we would not adopt the water leak policy at this time.

Mr. Ort presented the land bank budget, built to include an additional $5,000 for a total of $20,000. The budget hearing would be held on September 1. Councilman Channell made a motion to approve the land bank budget as presented for public hearing on September 1, 2022 at 7:00 p.m. Councilman Chavez seconded the motion; vote unanimous.

Lea Ann Seiler met with the council and presented two new RHID maps, one on the east side of Main Street and one on the west side of Main Street. Councilman Channell made a motion to approve Resolution 2022-03, a resolution making certain findings and determinations as to the need for housing within the City of Jetmore, Kansas and setting forth the legal description of real property proposed to be designated as a rural housing incentive district within the city, for an area east of Main Street. Councilman Chavez seconded the motion; vote unanimous. Councilman Channell made a motion to approve Resolution 2022-04, a resolution making certain findings and determinations as to the need for housing within the City of Jetmore, Kansas and setting forth the legal description of real property proposed to be designated as a rural housing incentive district within the city, for an area west of Main Street. Councilman Chavez seconded the motion; vote unanimous.

ADMINISTRATORS REPORT:  City Administrator Michael Ort presented his August travel and training schedule.

*Staff work anniversaries include Jimmy Eagan 2 years on August 1; Michael Ort, 7 years on August 24 and Derek Weber, 2 years on August 31.

*No bids were received from local contractors for the bathroom park project. The architect suggested that we publish the project in Kansas Construction News Resource (KCNR). Mr. Ort will update the council if any bids are received.

*Mr. Ort received an email a couple of weeks ago from a KDOT engineer who is coordinating utility work related to the K-156 widening project. Mr. Ort reached out to KMEA who put him in touch with an engineer who will assist with the paperwork required. There are several power poles and possibly some water lines that will need to be moved for the project.

*The City recently received the property appraisal for determination of replacement cost and the participant contribution from KCAMP. This process is repeated every four years. Mr. Ort shared the report with the council.

*Mr. Ort met recently with Brendan Giesick with Conrade Insurance about property and casualty insurance. Mr. Ort asked him to move forward and get a quote from Midwest Public Risk. Mr. Ort will bring the premium quotes to the council after Mr. Giesick gets them to him.

*After the engine shutdown on 7/18 Tim and Kevin were dispatched to our plant to investigate the issue. There was an issue in the control panel that caused a breaker to trip, cutting fuel to the engine. A replacement part is on order. There was no damage to the engine.

Councilman Thornburg asked the attorney to provide a report of tickets. He also suggested that the Sheriff’s department be contacted to present a log of city activity like was formerly presented.

Councilman Channell made a motion to go into executive session for 10 minutes from 10:07 – 10:17 to discuss non-elected personnel pursuant to the non-elected personnel exception , K.S.A. 75-4319(b)(1), with the Mayor, Council and City Administrator present. The meeting will resume in the council chamber at 10:17. Councilman Thornburg seconded the motion; vote unanimous. Councilman Thornburg made a motion to come out of executive session. Councilman Channell seconded the motion; vote unanimous. No action was taken. Councilman Channell made a motion to adjourn. Councilman Fetters seconded the motion; vote unanimous. The meeting was adjourned at 10:21 p.m.