December 2018 Meeting Minutes

Meeting Minutes for December 6th & 20th

November 6th

The Jetmore City Council met in regular session on December 6, 2018. Mayor Derek Olson called the meeting to order. Roll call was answered by Councilmen Jeff Channell, Mike Hendrickson, Jesse Pitts and Larry Steinbring. Absent was Councilman Orval Shewry. Also attending were City Administrator Michael Ort, City Attorney Clayton Kerbs and City Clerk Deb McKivergan.

Councilman Channell made a motion to approve the consent agenda. Councilman Steinbring seconded the motion; vote unanimous.

ECONOMIC DEVELOPMENT REPORT:   Economic Development Director Lea Ann Seiler presented the council with a brochure highlighting an entrepreneurship based economic development. She reported that the Children’s business fair went well. Christmas on Main was one of the largest in recent years. Ms. Seiler will be ordering items with the Maker Space grant monies and is looking into several options.

Alison Guthrie met with the council and told them about an opportunity through the Hodgeman Community Foundation and sponsored by the Kansas Health Foundation, to receive grant money to purchase outdoor exercise equipment. She asked the council for suggestions on the best place to place the equipment. Kenyon Park and the City Park were suggested locations. The Council will look at the proposed sites and get back to Mrs. Guthrie.

The meeting was opened for the hearing for the budget amendment. There being no public comment, Councilman Channell made a motion to approve the amended budget. Councilman Pitts seconded the motion; vote unanimous.

City Administrator Michael Ort had received a request to allow advertising on the city marquee. After a lengthy discussion, it was determined that we would not allow it at this time.

City Clerk Deb McKivergan presented the following cereal malt beverage license applications for 2019:

Jetmore Food Center-for sale in original and unopened containers and not for consumption on the premises; Councilman Steinbring made a motion to approve the application of Jetmore Food Center. Councilman Hendrickson seconded the motion; vote unanimous.

Kelldogs Tail Wagger Bar and Grill, contingent upon the sale being finalized by December 31, 2018, for consumption on the premises. Councilman Steinbring made a motion to approve the application. Councilman Hendrickson seconded the motion; vote unanimous.

Kelldogs Tail Wagger Bar and Grill, contingent upon the sale being finalized by December 31, 2018, in original and unopened container and not for consumption on the premises. Councilman Hendrickson made a motion to approve the application. Councilman Steinbring seconded the motion; vote unanimous.

The Hideout Bar and Grill, only if sale is not finalized by December 31, 2018, for consumption on the premises. Councilman Steinbring made a motion to approve the application. Councilman Hendrickson seconded the motion; vote unanimous.

The Hideout Bar and Grill, only if sale is not finalized by December 31, 2018, in original and unopened containers and not for consumption on the premises. Councilman Hendrickson made a motion to approve the application. Councilman Steinbring seconded the motion; vote unanimous.

CITY ATTORNEY REPORT:  City Attorney Clayton Kerbs reported that they now have a new attorney with their Law Firm, Edgar Pondo, and he may perform some of the city attorney duties. Mr. Kerbs hopes to bring him to meet the council soon.

Kevin DeValkenaere, with Farabee Mechanical, met with the council to explain the recent repair and start up of the engine and what happened to cause the failure; and then explain the suggested steps from here forward. Councilman Channell made a motion to proceed with separating the block from the engine and then getting a report on what other repairs are needed, at a cost of $34,820.98. Councilman Steinbring seconded the motion; vote unanimous. When this process is completed in approximately 10 days a special meeting will be called to discuss the steps moving forward.

CITY ADMINISTRATOR REPORT:  Mr. Ort presented his monthly travel schedule.

*A fund health report was provided for the council.

*Mr. Ort has been looking into stand-by generation to have in place that would run the town in case of an outage while the engine was down. Estimates at this point are $60,000 to $70,000 to have in place, with additional costs if they are used. Mr. Ort will continue to gather costs and a final decision will be made at the special meeting to be held later. Mr. Ort will write an article for the paper and the city’s Facebook page that will explain the events at the power plant up to this point.

*Water Project Update: We are still waiting to hear from KDHE on the proposal to blend wells 12 and 13. The waterline project on Park Street is concluding this week. Lee Construction has another crew on site this week who are tapping the new line on South Main and tying the houses and business there into it. Next up for Lee will be Atkin between 156 and Highway, Kenyon between Best and Highway and Highway and Best between Atkin and Kenyon. The water tower continues to be built on site. It is expected to be simple to complete and possibly ahead of schedule.

*Mr. Ort was asked to attend the next county commissioners’ meeting, along with others, to discuss the recycling center and the ongoing problems of illegal dumping, etc.

*One code letter was sent in November for an outstanding utility account who has moved away.

*EMT class is nearly done. Mr. Ort will have his clinical ride along with Ford County EMS on December 17th.

*Cheyenne Hills Golf course will be included in the 2019 Kansas Golf Book. There is no cost to the City and the person who purchases the book is entitled to one free round of golf at each of the listed courses; cart rental is not included. The benefit for the course is publicity/exposure.

Mayor Olson reminded the council that the Park-It Committee has received a $1,000 grant for park improvements that will be used to purchase BBQ grills and cages for trash cans from the Kansas Corrections Facility.

Councilman Channell made a motion to enter into executive session for five (5) minutes from 9:17 p.m. – 9:22 p.m. to discuss non-elected personnel, pursuant to the non-elected personnel matter exception K.S.A. 75-4319 (b) (1), with the Council and Mayor present. Councilman Hendrickson seconded the motion; vote unanimous. Councilman Steinbring made a motion to come out of executive session. Councilman Hendrickson seconded the motion; vote unanimous. Councilman Pitts made a motion to give employee bonuses; $300 to all part time and seasonal employees $600 to all full time employees.

Councilman Hendrickson made a motion to adjourn. Councilman Channell seconded the motion; vote unanimous.

 

December 20th

The Jetmore City Council met in special session on December 20, 2018. Mayor Derek Olson called the meeting to order. Roll call was answered by Councilmen Jeff Channell, Mike Hendrickson, Jesse Pitts and Larry Steinbring. Absent was Councilman Orval Shewry.

The meeting was called to discuss back-up generation for the city and to approve the CMB application for Kelldogs Tail Wagger Bar and Grill for 2018.

Councilman Steinbring  made a motion to approve the CMB application of Kelldogs Tail Wagger Bar & Grill for December 21, 2018 thru December 31, 2018. Councilman Hendrickson seconded the motion; vote unanimous.

Back-up generation during the time the city generator is down was discussed. The cost to get a generator and step-up transformer in place and have it hooked up is approximately $67,000 for the first two months, and would run more if it is needed longer or if it is run in excess of an average of 8 hours/day.  After a long discussion of pros and cons and other possibilities, Councilman Pitts made a motion to bring in stand-by generation for at least two months. Councilman Steinbring seconded the motion. The vote was two in favor, Councilmen Pitts and Steinbring, and two against, Councilmen Channell and Hendrickson. Mayor Olson then broke the tie with a vote against placing the generator at that cost.

Councilman Hendrickson made a motion to adjourn. Councilman Pitts seconded the motion; vote unanimous.