Meeting Minutes for January 4th
January 4, 2018
The Jetmore city council met in regular session on January 4, 2018. Mayor Derek Olson called the meeting to order. Roll call was answered by councilmen Jeff Channell, Mike Hendrickson, Jesse Pitts, Orval Shewry and Larry Steinbring.
The meeting was opened to citizen comments. Jacque Sherrill and Paulette Knobbe visited with the council about appointments to the library board.
Councilman Pitts made a motion to approve the consent agenda, noting that he wanted to clarify that we do want the City Attorney to attend our meetings. Councilman Hendrickson seconded the motion; vote unanimous.
City Clerk Deb McKivergan presented a resignation letter from Gene Webb, who will be resigning from the housing board after the February meeting. City court is going well, we will finish 2017 with between 340 and 350 citations for municipal court. The Kansas Rural Water Association will hold its annual meeting on March 29th, therefore it is time to certify appointments for voting delegates. Councilman Shewry made a motion to appoint City Administrator Michael Ort as delegate and Larry Fagen as the alternate delegate. Councilman Steinbring seconded the motion; vote unanimous.
At 7:30 p.m. the meeting was turned over to the Code Enforcement Officer, Kelsey Keese and the City Attorney Clayton Kerbs for the condemnation hearing for the property at 508 Adams Street. Mr. Kerbs explained the process for the condemnation hearing to the council and Mr. Ralph Bradshaw. The Code enforcement officer presented her findings on the property. Mr. Bradshaw then visited with the council and gave a proposed timeline for repairs to his property. By February 1st, the foundation will be sealed and any vents that would allow for rodents or other animals to enter will be closed off and repaired in a manner that matches the rest of the structure. By September 1st, the roof will be repaired, either by shingling or by tinning, and any underlayment issues will also be addressed and repaired. By November 1st, the siding will be completed or an addition will be completed and siding in place for the addition. The council also asked that the property be mowed more frequently and that it be maintained within the city code specifications. Councilman Steinbring made a motion to approve the aforementioned time line for repairs. Councilman Pitts seconded the motion; vote unanimous.
Mayor Olson appointed Kim Shewry to the library board to fill the unexpired term of Dotty Moore. Councilman Pitts made a motion to approve the appointment. Councilman Hendrickson seconded the motion; the vote was four (4) in favor with Councilman Shewry abstaining.
Mr. Ort asked the council if they would like to move forward toward adding a new public works staff member. A fourth employee is built into the 2018 budget. Mr. Ort will advertise the position opening.
Mr. Ort brought up the planning commission and asked the council for suggestions of who in the community might serve on that committee. Any further discussion was tabled until the February meeting.
The City Administrator presented the council with his January travel schedule.
*Mr. Ort reported that Cobalt Energy recently informed him of a desire to exercise a two year extension right that was written into the original agreement. After reviewing the original agreement he found that to be a true statement. The agreed upon lease payment was for $25/net mineral acre (nma) and the lease is for 75 nma. This is for only one of the two parcels originally leased; they declined the option on one of the two. The total lease fee included with the extension agreement was $1,875.
*Mr. Ort presented and explained the end of year financials.
*The current agreement with KCP&L, which is 70% of Jetmore’s entire energy portfolio, is expiring December 31, 2018 and it is time to look into what will replace it. Mr. Ort identified, with KMEA, products that would fit Jetmore’s need and would decrease wholesale costs approximately 20-25% in 2019. Neal Daney at KMEA has put together some graphs that explain in detail what Jetmore’s portfolio would look like with the new products, the percentages, and the costs per product. The cost of the SPP market energy required some educated guesswork, but all other products are fixed price products. Mr. Daney indicated that he will send agreements to be presented at the February council meeting.
*The city was recently issued an updated discharge permit for the sewer lagoons. The permit was issued because the City is in compliance with the reporting requirements and the pollution control limits established by the permits.
*The GIS program previously selected by the council was installed on 12/21. It is now operational and ready for updating as we change and update infrastructure. Utility poles as well as water and sewer lines are contained in the program.
*There is a delay in the timeframe of the generator repair. The current timetable has the work being completed next week. Apparently the generator shop overbooked themselves, which was not discovered until the generator was taken to them. Kevin DeValkenaere is working to expedite the work as much as he can. Kevin was also asked to work with the generator shop on a discount on their charges for the inconvenience it has caused.
*Mr. Ort visited with Jeff and Dennis last week regarding changing the water lines from south Main to the west side of town. They will work this week on changing the plans and getting the updates sent to KDHE and USDA, after they have been reviewed by the City.
*Mr. Ort reminded that council that they would need to choose a council president next meeting after the seating of the new council members.
Councilman Hendrickson made a motion to recess into executive session for five (5) minutes to discuss non-elected personnel pursuant to the non-elected personnel matter exception , K.S.A. 75-4319(b)(1) with the Mayor, Council and Attorney present. The open meeting will resume in the city council chamber at 9:57 p.m. Councilman Pitts seconded the motion; vote unanimous. Councilman Hendrickson made a motion to come out of execution session. Councilman Pitts seconded the motion; vote unanimous.
No action was taken.
Councilman Steinbring made a motion to go into executive session to discuss non-elected personnel and salary increase recommendations pursuant to the non-elected personnel matter exception K.S.A. 75-4319(b)(1) with the Council and Mayor present. The open meeting will resume in the city council chamber at 10:20 p.m. Councilman Pitts seconded the motion; vote unanimous. Councilman Hendrickson made a motion to come out of executive session. Councilman Pitts seconded the motion; vote unanimous.
Councilman Hendrickson made a motion to approve the following pay increases: Linda Hubin – increase $.23 per hour; all full time, part time and seasonal staff, with the exception of the City Treasurer – 2% increase and the City Superintendent 5% increase. Councilman Steinbring seconded the motion; vote unanimous.
Councilman Pitts made a motion to adjourn. Councilman Hendrickson seconded the motion; vote unanimous.