Meeting Minutes for July 5th and 16th
July 5, 2018
The Jetmore City Council met in regular session on July 5, 2018. Mayor Derek Olson called the meeting to order. Roll call was answered by Councilmen Jeff Channell, Pete Shewry and Larry Steinbring. Absent were Councilmen Michael Hendrickson and Jesse Pitts.
Councilman Channell made a motion to approve the consent agenda. Councilman Steinbring seconded the motion; vote unanimous.
Rachel Thooft, with Dirks, Anthony and Duncan Accounting Firm presented the 2017 audit report to the council.
ECONOMIC DEVELOPMENT REPORT: ED Director Lea Ann Seiler reported that they recently made Network Kansas Tier One status. This will increase funding and allow first chance at numerous programs. A couple of small business loans were approved this month, resulting in a new quilt shop on Main and additional equipment at Old Timer’s Liquor Store. Two more loan applications are out; one for expansion and one for a new business. Grants were received for Maker Space Equipment. Ms. Seiler was awarded a $2900 scholarship to attend the Entrepreneurial Mindset for Government training in Albuquerque, NM in August. The First Maker Camp was completed with 28 students from grades 2-6. A small grant was received for a 15 minute video production for HG County to be aired on Public Broadcast Service, with the video rights being retained by HCED. A small grant was received for the Haun Museum that will allow them to hire an individual to assist in the photographing and data entry of all artifacts. Ms. Seiler attended the Kansas YEC Summit and planning session for 2019. She recently attended the Rural Grocery summit in Manhattan. She and Michal Ort completed the First Impressions in Sharon Springs. She continues to look for signage options for our town and also continues to work on the website. She has updated the Kansas Tourism Guide for 2019 and will be on vacation from July 16th – 20th.
Stacy Olson met with the council concerning the water bill at the community garden. The bill was high due to a leak the previous month. Councilman Shewry made a motion to relieve the bill. Councilman Channell seconded the motion. The City Administrator will work with the Lions Club to determine the amount that will be relieved.
Mike Ochs and Cody Lampe, from MAP Inc., met with the council and provided quotes for crop insurance for the wheat crop and explained how crop insurance works. No decision was made; the Council, Mayor and Administrator will continue to look over their options.
City Attorney Clayton Kerbs reported that Municipal Court has been very busy and has been going well.
City Clerk Deb McKivergan presented a CMB event license application from Ashley Burns for July 14th in conjunction with events at the county fair. Councilman Steinbring made a motion to approve the CMB license application. Councilman Shewry seconded the motion; vote unanimous.
The loan papers for Angelic Threads were completed and signed by the Mayor.
Councilman Steinbring made a motion to donate $500 to the Big Bang fund. Councilman Channell seconded the motion; vote unanimous.
Mayor Olson appointed Kyler Fetters to a four year regular term on the Housing Authority Board. Councilman Shewry made a motion to approve the appointment. Councilman Channell seconded the motion; vote unanimous.
City Administrator Michael Ort presented an invitation from the Kansas Department of Wildlife, Parks and Tourism to join Friends of Reservoirs. Membership fees are $25 per year. Councilman Steinbring made a motion to join the group. Councilman Channell seconded the motion; vote unanimous.
Mr. Ort presented the following bids for a mower:
Hustler 60” Super Z, gas (33hp Kohler engine) $10,807.00
Hustler 72” Super Z, gas (33hp Kohler engine) $11,300.00
Hustler 60” Super Z, diesel (25hp Shibaura engine) $13,519.00
Hustler 72” SuperZ, diesel (25 hp Shibaura engine) $13,725.00
Grasshopper 61” 729BT, gas, air cooled (29hp Kubota engine $10,589.06
Grasshopper 72” 729BT, gas, air cooled (29hp Kubota engine) $10,930.31
Grasshopper 61” 729T, gas, liquid cooled (29hp Kubota engine) $12,685.31
Grasshopper 72” 729T, gas, liquid cooled (29hp Kubota engine) $13,145.56
Grasshopper 61” 725DT, diesel, liquid cooled (25hp Kubota engine) $13,052.81
Grasshopper 72” 725DT, diesel, liquid cooled (25hp Kubota engine) $13,514.06
Councilman Channell made a motion to purchase the Grasshopper 72” 725DT, diesel mower for $13,514.06. Councilman Steinbring seconded the motion; vote unanimous.
CITY ADMINISTRATOR REPORT: City Administrator Michael Ort presented the council with his July travel schedule.
*Par Electric has completed their work. Including the project west of Main, they changed out 21 of the critical poles around town.
*The water tower project has been final reviewed by KDHE and USDA and has been approved to proceed with construction. A pre-construction conference will be set up soon, probably the week of July 23rd. Shortly after that, contractors will begin the project.
*Mr. Ort listed the corrections that are needed from the library board. He will ask to be on the agenda to discuss what is expected from the library board, by statute, and will also invite the library board to come to a city council meeting.
*Well #11 is repaired and in service. There was an issue regarding heaters and voltage, but both have been resolved.
*Tim Cruz, with KDOL, came to Jetmore on June 5th for a safety inspection. There were minor deficiencies found and they will be completed once the actual report comes back to the City.
*KDHE came to Jetmore on June 26th for a wastewater inspection. The process for sampling and submitting was further explained to the staff.
*The engine at the power plant was inspected by a mechanical engineer from the insurance company, to assess the damage and compare it to the report produced by Farabee Mechanical. After the inspection there were a few more questions; we are now waiting on approval from them to proceed.
*Mayer Specialty will be here July 16th to conduct the sewer maintenance for this year.
*The Pawnee Watershed meeting concerning the construction of storm shelters was postponed. After meeting with the county there was a concern of where they could get enough dirt. Several options were presented. Pawnee Watershed will hold another meeting on July 16th. Councilman Channell will attend the meeting and report back to the council.
*Mr. Ort attended a conversation on distributed generation. He had nothing to report at this point; he will be studying the issue and make a recommendation to the council at a later meeting.
*Sales tax revenues have been better than expected and the Geometric Improvement Project is fully funded. All sales taxes from here forward will be deposited in the electric fund.
*A code enforcement letter for tall grass was sent in June. The owner didn’t comply with the order and the property was mowed by city staff and a bill sent to the owner.
*Mr. Ort gave an update of the new city employee to the council.
*The golf course superintendent, Russ Hunt, has struggled with winter kill and blue green algae which has infested the greens. After contacting a golf course consultant he acquired a different type of grass, which he has spread three times. Most greens have recovered, however No. 6 green continues to struggle. He expects to have that green ready by the Lions Club tournament on July 14th.
*Mr. Ort has volunteered again to participate on the League’s Utilities and Environment policy committee. That committee will meet in Lawrence on August 23. He was also appointed to serve on the ICMA’s Model Agreement Committee. Those meetings will be held at the yearly conferences and by phone.
*Mr. Ort reviewed the Legislative Wrap up that was posted in the June Kansas Government Journal.
*Mr. Ort continues to work on the budget. He presented the fund health report for June. A special meeting will be held on July 16th at 7:00 p.m. to discuss the budget.
Mayor Olson reported that the scout house is in need of a new roof. He asked the City Administrator to get bids for repair and negotiate the project.
The new playground equipment for the City Park is scheduled to ship on August 3rd. A date will then be set for installation.
Councilman Channell made a motion to adjourn. Councilman Shewry seconded the motion; vote unanimous.
July 16, 2018
The Jetmore City Council met in special session on July 16, 2018. Mayor Derek Olson called the meeting to order. Roll call was answered by Councilmen Jeff Channell, Orval Shewry and Larry Steinbring. Absent were Councilmen Mike Hendrickson and Jesse Pitts. Also attending were City Administrator Michael Ort and City Clerk Deb McKivergan.
The meeting was called to discuss the proposed 2019 budget.
Councilman Shewry made a motion to approve the budget as presented. Councilman Steinbring seconded the motion; vote unanimous.
Councilman Steinbring made a motion to adjourn. Councilman Channell seconded the motion; vote unanimous.