May 2018 Meeting Minutes

Meeting Minutes for May 3rd and May 7th

May 3, 2018

The Jetmore City Council met in regular session on May 3, 2018. Mayor Derek Olson called the meeting to order. Roll call was answered by Councilmen Jeff Channell, Jesse Pitts, Orval Shewry, and Larry Steinbring. Not present was Councilman Mike Hendrickson.

Councilman Pitts made a motion to adjourn the meeting until Monday,  May 7 at 7pm in the council chambers. Councilman Channell seconded. Vote unanimous.

 

May 7, 2018

The Jetmore City Council reconvened in regular session on May 7, 2018.  Mayor Derek Olson called the meeting to order.  Roll call was answered by Councilmen Jeff Channell, Mike Hendrickson, Jesse Pitts, Orval Shewry and Larry Steinbring.  Also attending were City Administrator Michael Ort and City Clerk Deb McKivergan.

Councilman Hendrickson made a motion to approve the consent agenda.  Councilman Channell seconded the motion; vote unanimous.

A cereal malt beverage license event application was presented for Gwen Fetters.  The license will be for May 26th, from 3:00 p.m. until 12:00 midnight at Sunshine Park.  Councilman Hendrickson made a motion to approve the event license.  Councilman Steinbring seconded the motion; vote unanimous.

BUSINESS ITEMS:

The bid opening for the water tower and water line project was held on May 7th at 4:00 p.m. The following bids were presented for the water line project:

Lee Construction – $959,296.50

Nowak Construction – $1,108,390.00

APAC – $1,428,297.90

Middlecreek Corp. – $1,494,761.60

The following bids were presented for the water tower project:

Girard Tank & Steel, Inc. – $525,000.00

Maguire Iron, Inc. – $559,000.00

Phoenix Fabricators – $569,826.000

Caldwell Tanks, Inc. – $623,000.00

Councilman Hendrickson made a motion to award the bid to the apparent low bidders, Lee Construction for the water line project and Girard Tank & Steele for the water tower project.  Councilman Steinbring seconded the motion; vote unanimous.The Council discussed the relationship between the librarian, library board and the council. They discussed the possibility of auditing the library financial records.  Mayor Olson appointed Sheri Roth to a second term on the board; Theresa Burns to the opening vacated by Monica Bradshaw and Julia Chambers to the unexpired term of Maria McKinney.  Councilman Hendrickson made a motion to approve these appointments.  Councilman Pitts seconded the motion; vote unanimous.

The City Attorney has reviewed the agreement with KMEA/NextERA and sees no conflicts with the agreement. It will decrease the cost of our wholesale KW.  Councilman Hendrickson made a motion to approve Resolution 2018-04, an agreement with KMEA/NextERA.  Councilman Steinbring seconded the motion; vote unanimous.

Mayor Olson made the following appointments for the period of May 2018 through April 2019:  Deb McKivergan, City Clerk.  Councilman Hendrickson made a motion to approve the appointment. Councilman Steinbring seconded the motion; vote unanimous; Karen Kyle, Judge.  Councilman Steinbring made a motion to approve the appointment. Councilman Hendrickson seconded the motion; vote unanimous; Clayton Kerbs, Attorney.  Councilman Steinbring made a motion to approve the appointment.  Councilman Pitts seconded the motion; vote unanimous.  Brenda Ringle, City Treasurer; contingent upon her accepting the position for $20 per month.  Councilman Shewry made a motion to approve the appointment, Councilman Pitts seconded the motion; vote unanimous.

CITY ADMINISTRATOR REPORT:  City Administrator Michael Ort presented his May travel schedule.

*Mr. Ort reported that the low bid for repairs for Well #11 was Nash Well Service at $1,362.00.  The pump and pipe were pulled on April 24.  The bowels and pipe are beyond repair and need to be replaced.  It is thought that it would be less expensive to replace with a submersible and hard numbers will be available soon.  A best guess for repairs is $10-$15,000.  Nash Well Service came to conduct a camera survey but due to equipment malfunction they will be back the week of May 7 to complete their survey.  Councilman Hendrickson made a motion to authorize Mr. Ort to spend up to $15,000 to repair the well.  Par Electric offered suggestions to upgrade and improve our system and they may be used for advice in the future.

*Jim Abel from J&J said they wouldn’t be able to bid our Main Street pole project, nor would they be able to complete the utility pole project begun in 2016.  Par Electric has been in Jetmore to offer suggestions on how to finish the Main Street project.  It will be the end of May or beginning of June before the project can be completed due to getting supplies and their schedule.  Mr. Ort has contacted Mike Muirhead and Cliff Sonnenberg from Garden City to look at the corner/junction poles that need to be changed.  They have agreed to help us change those out.  The outside staff will be able to do the work on the remaining inline poles.

*Mr. Ort is working with a former parks superintendant and a consultant for EBH Engineering on the grant application for the city lake bathhouse.  He also met with Jason Pelton who says we can use the existing structure and retrofit it for flush toilets, sinks and showers.  He is working on an estimate.  The State of Kansas is going to let the city use the existing storage tank for the septic system which will reduce the cost significantly.

*Diamond Roofing was the low bidder at $7,742 for the power plant roof.  We will add a 20 yr. warranty for $1,500.  The other bids were $10,030; $14,368 and $14,876.  They will be here around May 10th to start the project.

*Mr. Ort has received two bids for spraying at the lake.  Pro-Tech Spraying has submitted a bid of $7,560 per application and Western Kansas Weed Control has submitted a bid of $7,425 per application.  The spraying will be done by our staff and not hired out.  The city is looking for a new mower and Mr. Ort is gathering bids that he will bring back to the next meeting.

*Code enforcement letters have been sent for complaints about dog feces in a backyard and an abandoned car and debris.  Letters were also sent to golf course members who have card sheds to renew their memberships.

The Council discussed a recent dog bite where the dog reached through a fence and bit a person on the lower arm and hand.  The dog has been quarantined and no criminal charges have been filed at this time.

Mayor Olson reported that the Park Improvement fund has been growing and the committee is looking at a grant that would be used to replace some play equipment.  There also needs to be some improvements/repairs made to the sprinkler system.  The park water will be turned on and the bathrooms made ready for the Memorial Day weekend activities.

The code book chapter on vendors was discussed.

Councilman Steinbring made a motion to recess into executive session to discuss non-elected personnel and pursuant to the non-elected personnel matter exception KSA 75-4319(b)(1) with the Mayor, Council and Administrator present.  The regular meeting will resume in 15 minutes in the council chamber.  Councilman Hendrickson seconded the motion; vote unanimous.  Councilman Hendrickson made a motion to come out of executive session.  Councilman Pitts seconded the motion; vote unanimous.

Councilman Channell made a motion to hire Jeff Rydqist for $13.00 per hour with a review at 90 and 180 days.  Councilman Steinbring seconded the motion; vote unanimous.

Councilman Hendrickson made a motion to hire Trevor Briggs for summer help at $11.00 per hour through September 1.  Councilman Steinbring seconded the motion; vote unanimous.

Councilman Hendrickson made a motion to adjourn.  Councilman Steinbring seconded the motion; vote unanimous.